Esha Ramkubare

After a year of assisting in the accounts department, I began to handle creditors on my own for two separate companies.

Key responsibilities:

• Attach quotations to Purchase Orders.
• Request supplier statements, invoices and delivery notes.
• Follow up on missing documents.
• Requesting of credit notes.
• Receive, date, stamp and verify supplier invoices against purchase orders and delivery notes.
• Matching invoices to purchase orders, incorrect purchase orders were then given back to the buyer to amend.
• Sending invoices for signing and for approval of the mangers before sending for payment at the end of each month.
• Maintaining orderly up-to-date filing systems for invoices and payments for each company.
• Filing of creditors monthly.

Other responsibilities:

• Requesting of bills from municipalities.
• Assistance in tender department, binding of tender documents and Inking of tender documents.
• Photocopying and scanning invoices to auditor for monthly capturing.
• Filing of payments for different companies and accounts.
• Checking filed payments against payment schedules to ensure correct capturing of dates, amounts, suppliers and VAT.

• Began as front-desk receptionist.
• Ensured welcoming environment for visitors and offered beverages upon arrival, contributing to positive first impressions.
• Enhanced customer satisfaction by efficiently managing incoming calls, complaints and questions and directing them to appropriate departments.
• Oversaw packages and deliveries for managers, office staff and workshop, ensuring timely and accurate handling.
• Maintained inventory of office supplies, preventing shortages.
• Kept reception area clean and neat to give visitors positive first impression.
• Acted as first point of contact and confirmed appointments for the director.
• In addition to being the receptionist, I quickly took on responsibilities within the accounts department.
• Assisted in the accounts department with creditor-related tasks, including invoice processing, data entry and payment follow-ups.
• Assisted in filing and organizing payment records, ensuring accurate and up-to-date documentation.

• Greeted guests in with friendliness and professionalism.
• Typing of emails, letters, assignments, business cards, brochures, funeral notices and CV's
• Printing, photocopying, scanning and emailing of documents for clients
• Lamination of certificates and other important documents
• Handling of deliveries of stock
• Restocking shelves and fridge (stationery, chips, beverages)
• Receiving cash and card payments as well as issuing of receipts
• Cash register operator