Erin Joy Gain

Suppliers:

• Generating PO’s.
• Matching of Supplier Invoices to Delivery Notes.
• Making sure Supplier Invoices/Delivery Notes corresponds with our PO’s.
• Processing GRN’s.
• Processing Supplier Invoices.
• Requesting missing Supplier Invoices or Delivery Notes.
• Completing Monthly Supplier Recons.
• Overseeing Schipper Steel and SPP Precision Supplier Accounts (Sister Companies).

Customers:

• Processing of all Customer Invoicing along with Delivery Notes.
• Data capturing all Job Cards linking to Customer Invoices onto Excel Spreadsheet.
• Updating Excel Spreadsheet when Customer Invoices have been printed, when signed Delivery Notes have been received and when it has been filed.
• Printing and Filing all Customer Invoices along with matching Delivery Notes.
• Following Up on missing Signed Delivery Notes.
• Sending out of Customer Invoices once received signed Delivery Notes.
• Following up on Overdue Accounts.
• Processing of Credit Notes when required and upon approval.
• Sending out Customer Statements.
• Creating of New Customer Accounts.
• The Liaison for any Customer Account Queries.

Timesheets:

• Capturing Wage Staff Times for Finalising.

Customer Sales Accounts:

• Processing and Expediting Schipper Steel Orders (Internal - Sister Company).
• Processing, Liaising and Expediting Various Customer Orders.

Consumables:

• Purchasing of all Consumables through one of our Sister Companies (Anway Trading).
• Control and Purchasing of all Consumables for our Laser Cutting and Bending Machinery.
• Ordering of Gas, Waste Collections and Pallets.
• Overseeing and Purchasing of all Office Equipment, Kitchen Supplies and Cleaning Supplies.

Other duties:

• Sending Daily Sales Reports to Directors.
• Overseeing all Telephone Setups and Extensions with Euphoria (VoIP).
• Assisting Anway Trading with Deliveries of consumables to other Sister Companies/Branches.
• Fill in for Schipper Steel via TeamViewer when Admin Lady is off. Consisted of creating Job Cards, Invoicing and Delivery Notes.
• Scheduling of Boardroom Meetings.
• Filling out Credit Applications for New Supplier Accounts.