Busisiwe Mabuza
Project Administrator
Protea North
Summary
Project Controller at EOH - SBT
I am hard worker and a proactive person who also strives for excellence. I am a go getter, self starter. I take pride in my work and always deliver what is expected from me by my superior.
Talented Project Coordinator focused on promoting team adaptability and cohesion. Meticulous attention to detail and successful track record of accomplishing projects on time and within budget constraints. Knowledgeable about planning and executing small and large projects.
Professional Project Management Specialist with experience working with teams to accomplish short- and long-term project goals. Managed budgets and monitored project costs.
Reliable employee seeking Project Administrator/Coordinator position. Offering excellent communication and good judgment.
Experienced Project Administrator/Coordinator with over 12 years of experience in Security and Access control industry. Excellent reputation for resolving problems and improving customer satisfaction. Hardworking and passionate job seeker with strong organizational skills eager to secure entry-level Project Administrator/Coordinator position. Ready to help team achieve company goals.
Overview
12
12
years of professional experience
12
12
years of post-secondary education
Work History
Project Coordinator
Nextec SBT
Johannesburg
01.2018 - Current
- Monitor project Activities
- Oversee project budgeting and scheduling
- General project reports
- Suggest and manage changes in project processes
- Validated project and employment information and completed manual adjustments to financial data.
- Reported regularly to managers on project budget, progress and technical problems.
- Scheduled and facilitated meetings between project stakeholders to discuss deliverables, schedules and conflicts.
- Tracked project and team member performance closely to quickly intervene in mistakes or delays.
- Maintained open communication by presenting regular updates on project status to customers.
- Verified quality of deliverables and conformance to specifications before submitting to clients.
- Sourced, vetted and managed vendors needed to accomplish project goals.
- Adhered to budget requirements with excellent planning and consistent expense monitoring.
- Recruited and oversaw personnel to achieve performance and quality targets.
- Demonstrated respect, friendliness and willingness to help wherever needed.
- Used coordination and planning skills to achieve results according to schedule.
- Resolved problems, improved operations and provided exceptional service.
- Received and processed stock into inventory management system.
- Successfully maintained clean, valid driver's license and access to reliable transportation.
- Worked with customers to understand needs and provide excellent service.
- Supervised multiple projects from project start through delivery by prioritizing needs and delegating assignments.
- Kept projects on schedule by managing deadlines and adjusting workflows.
- Tracked hours and expenses to keep project on task and within budgetary parameters.
- Liaised between departments to facilitate communication and keep appropriate parties updated on project developments.
- Prepared meeting agendas and minutes for distribution and record keeping.
- Provided input and feedback on departmental initiatives, directives and strategies to contribute to project success.
- Created job files for each project and maintained current data in each file.
- Kept corporate and client information confidential, adhering to data safety measures.
- Photocopied, distributed and emailed documents to project managers.
- Sent newsletters and bulletins using MailChimp and dotmailer.
Project Administrator
Nextec SBT
Johannesburg
12.2015 - 12.2017
- Setup new project templates, project codes and information, including ensuring that contracts are signed and filed, with all the relevant details
- Relevant project cost to be maintained with time sheet information and invoice details to track performance for cash project
- Relevant project data sheets compiled and saved for future reference
- Project closure reports completed with the Project Manager to be saved › Assistance with the compilation of client invoices, including tracking of all disbursements for the relevant projects, ensuring monthly submission of invoices from all consultants
- Follow up on outstanding invoices with clients and report back to consultants:
- Support bid documents collection (putting together staff CV's
- Company profiles and other documentation)
- Assist Project Managers with the preparation of presentations and any research of relevant documentation
- Take minutes of project meetings as required
- Ensure that all project administration support is provided
- Organize travel arrangements and related accommodation for management and project staff and any other project related
- Completed accurate material and labor estimates for jobs ranging from small to large budgets.
- Worked in collaboration with Project team to develop successful project.
- Compiled daily field report, detailing all key activities and outlining project progress for stakeholders.
- Handled scheduling of subcontractors and staff to complete projects within required timeframes.
- Participated in project budget and cost control measures, tracking progress and making necessary financial adjustments to meet company goals.
Operations Coordinator
Nextec SBT
Johannesburg
12.2010 - 11.2015
- Attaching relevant documents [E
- Copy of order number, quotation
- Compiling required quotation for Billing
- Owning each service call as it my own, - Exceptional communication to customer on progress of the call
- Telephonically, written via email - Assigning calls nationally to the next available Technician based on call priority, engineer expertise and location
- Updating calls with any progress or status - Monitoring SLA respond and resolve time - Actively preventing SL.A broaches and escalation, - Making appointments with customer for site visits and making sure that communication goes out to all involved parties
- Telephonic debriefing of calls after calls has been attended - Accurate time debriefing and stock allocation when resolving calls
- Collaborated with area managers to evaluate needs and optimize operational plans.
- Provided direction and guidance to internal teams in order to achieve targets.
- Reviewed operations reports to understand numbers and trends.
- Worked with vendors to make purchases and reconcile invoices.
- Monitored employee productivity and optimized procedures to reduce costs.
- Implemented troubleshooting, root cause analysis and issue resolution.
Education
PRINCE 2 FOUNDATION - Management
University of South Africa/Universiteit van Suid-Afrika
01.2017 - 01.2017
Project Management Certificate - Centre of Public Administration And Management
Unisa
Pretoria, South Africa 01.2015 - 01.2017
Higher Cerificate - Project Management
North-West University/Noordwes-Universiteit
01.2016 - 01.2016
Matric certificate, Matric Certificate - undefined
Nur-ul Islam School
01.1998 - 01.2003
Operation Management - Project Management
Wits - University Plus
Braamfontein 07.2019 - 11.2019
Specialized Project Management - Project Management
Wits Plus
Braamfontein - South Africa 07.2018 - 11.2022
Skills
Project Management
Athletics
I am a runner, short and long distance runner for the past 20 years.
Timeline
Operation Management - Project Management
Wits - University Plus
07.2019 - 11.2019
Specialized Project Management - Project Management
Wits Plus
07.2018 - 11.2022
Project Coordinator
Nextec SBT
01.2018 - Current
PRINCE 2 FOUNDATION - Management
University of South Africa/Universiteit van Suid-Afrika
01.2017 - 01.2017
Higher Cerificate - Project Management
North-West University/Noordwes-Universiteit
01.2016 - 01.2016
Project Administrator
Nextec SBT
12.2015 - 12.2017
Project Management Certificate - Centre of Public Administration And Management
Unisa
01.2015 - 01.2017
Operations Coordinator
Nextec SBT
12.2010 - 11.2015
Matric certificate, Matric Certificate - undefined
Nur-ul Islam School
01.1998 - 01.2003
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