ELMARIE MAHER
Mossel Bay
Summary
Experienced administrative and accounts receivable professional with over 25 years in finance, property management and office operations. Strong background in managing tenant accounts, payment processing, account discrepancies and general administration. Experienced in working remotely and independently for a New York property management firm, using MDS and ClickPay. Self-motivated, organised and reliable, with the ability to take ownership of responsibilities, manage priorities and maintain accuracy with minimal supervision.
Overview
2
2
Languages
26
26
years of professional experience
Work History
Accounts Receivable Administrator (Remote)
MALEK MANAGEMENT
New York
03.2025 - 08.2026
- Worked remotely from South Africa as an Accounts Receivable Administrator for Malek Management, a New York property management company, managing a portfolio of 152 residential, co-op and commercial buildings.
- Managed daily Accounts Receivable transactions using MDS property management software and ClickPay.
- Processed and allocated tenant payments, including ACH, EFT, lockbox, in office tenant payments on ClickPay.
- Maintained tenant ledgers, corrected discrepancies, processed payment reversals and verified checks.
- Handled daily tenant balance and payment enquiries by phone, resolving account queries professionally.
- Processed tenant security deposit returns, liaising with Apple Bank, Signature Bank, Flagstar Bank and Dime Bank.
- Prepared Accounts Receivable reports and maintained accurate financial records.
- Worked closely with the company accountant and US-based property management team on payment issues, account discrepancies, reconciliations and financial reporting.
- Worked independently, managed daily priorities and consistently met deadlines.
Accounts Payable & Office Administrator
LASER AUTO SA
Cape Town
04.2023 - 02.2025
- Managed debtor accounts, maintaining accurate financial records and supporting cash flow management.
- Prepared client financial statements and account statements.
- Administered legal collections and followed up on overdue accounts.
- Managed invoicing and payment allocations.
- Processed monthly statement runs for 12 branches across South Africa using Sage.
- Managed office correspondence, including emails, telephone calls, and mail, ensuring efficient communication and administrative support.
Office Administrative Assistant
CYBER CABLING NETWORKS
01.2014 - 02.2023
- Coordinate quotations and invoicing to maintain consistent billing standards in QuickBooks Pro.
- Ensured accurate and timely invoicing for client payments.
- Oversaw accounts receivable and accounts payable to maintain accurate cash flow records.
- Manage banking, VAT, and PAYE responsibilities alongside account reconciliations and reporting.
- Ensured accurate PAYE calculations for timely tax compliance.
- Executed regular account reconciliations to maintain financial integrity.
- Directed daily management tasks to support operational efficiency.
- Compiled financial reports to highlight key insights on company performance.
Rental Coordinator & Administrator
PAM GOLING PROPERTIES
Mossel Bay
01.2012 - 11.2013
- Managed rental agreements for diverse properties, ensuring compliance and tenant satisfaction.
- Facilitated documentation process for lease contracts, improving accuracy and reducing processing time.
- Maintained regular communication with tenants to promptly address property issues and enhance tenant relations.
- Administered property-related activities to streamline operations.
- Oversaw maintenance activities to uphold property standards.
- Assisted with day-to-day financial responsibilities of the management office.
- Provided office support to enhance administrative efficiency.
Office Administrator
MOSSSEL BAY DIESEL
Mossel Bay
01.2006 - 11.2012
- Supported day-to-day administrative tasks to keep office running smoothly.
- Executed filing, photocopying, and scanning to streamline daily administrative support.
- Maintained office records and organised documents for easy access.
- Managed invoice preparation and processing, ensuring accuracy through diligent record checks.
- Coordinated switchboard routing for incoming calls, enhancing office responsiveness.
- Owned client account statement generation and distribution for clear monthly oversight.
- Compiled account statements to provide clients with clear financial summaries. for customer review.
Medical Receptionist
MARTIN COETZER RADIOLOGY, BAVIEW HOSPITAL
02.2003 - 11.2005
- Greeted patients upon arrival, verified personal information, and updated records in the electronic health system.
- Managed patient appointments, including scheduling, rescheduling, and cancellations, to optimise clinic flow.
- Streamlined patient flow through effective management of reception tasks.
- Responded to telephone inquiries, providing accurate information to patients in a timely manner.
- Addressed patient queries in person and via telephone, providing timely and accurate information.
- Maintained accurate patient accounts by obtaining, recording and updating personal information.
- Collected patient information and communicated to relevant medical team.
- Payment processing.
Office Administrator
IN TOUCH SECURITY (ADT)
Johannesburg
02.2001 - 01.2003
- Oversaw office administration duties, ensuring efficient workflow and operational continuity.
- Managed daily office operations, coordinated meetings, and scheduled appointments for seamless business functionality.
- Managed office correspondence, including emails, phone calls and mail, efficiently and promptly.
- Delivered customer service to enhance client satisfaction.
- Managed debtor accounts, improving cash flow through timely payments.
- Coordinated payments to creditors to maintain good standing.
- Executed collections processes to recover outstanding debts, contributing to financial stability.
Education
HIGH SCHOOL DIPLOMA -
C&N Secondary School For Girls
Bloemfontein, FS01-1994
Skills
Key Skills & Software Proficiency
- Accounts Receivable (AR)
- Payment Processing, ACH and Payment Allocations
- Lockbox and ClickPay Management
- MDS Property Management Software
- Property Financials and Tenant Ledger Administration
- Lease Administration and Documentation
- QuickBooks Pro
- Sage 50
- Microsoft Office Suite
- CRM Systems
- Client Communication and Tenant Relations
- Process Improvement
- Deadline Management and Time Management
- AI Tools: ChatGPT and Microsoft Copilot
- Remote Collaboration: Microsoft Teams and Zoom
LANGUAGES
ENGLISH
AFRIKAANS
Timeline
Accounts Receivable Administrator (Remote)
MALEK MANAGEMENT
03.2025 - 08.2026
Accounts Payable & Office Administrator
LASER AUTO SA
04.2023 - 02.2025
Office Administrative Assistant
CYBER CABLING NETWORKS
01.2014 - 02.2023
Rental Coordinator & Administrator
PAM GOLING PROPERTIES
01.2012 - 11.2013
Office Administrator
MOSSSEL BAY DIESEL
01.2006 - 11.2012
Medical Receptionist
MARTIN COETZER RADIOLOGY, BAVIEW HOSPITAL
02.2003 - 11.2005
Office Administrator
IN TOUCH SECURITY (ADT)
02.2001 - 01.2003
HIGH SCHOOL DIPLOMA -
C&N Secondary School For Girls