Elize Swanepoel
Administrator/ Recruiter
Pretoria
Summary
Talented Administrator highly successful at motivating teams and streamlining operations. Analytical problem solver and persuasive communicator with talent for thinking outside box for creative solutions. To seek and maintain full-time/part-time position that offers professional challenges utilizing interpersonal skills, excellent time management and problem-solving skills.
Overview
22
22
years of professional experience
5
5
years of post-secondary education
Work History
Owner
ES Recruitment
11.2014 - Current
- Search for candidates on PNet, CareerJunction, Careers24 etc
- Meeting with clients on new positions etc
- Marketing for new clients, business and positions
- Assisting with all references, ITC, degree verifications etc
- Assisting with all admin, CV’s to be typed and work references etc
- Submitting CV’s to clients
- Arranging meetings with candidates and clients
- Follow up on outcome of interviews and giving feedback to candidates.
Survey Administrator and Property (AVEO) Secretary
Natsure
04.2011 - 11.2014
- Arrange of all surveys in areas Gauteng, KZN, Polokwane and Cape Town
- File of all documents regarding surveys
- AVEO – Properties to arrange all Manco and Exco meetings on a monthly basis
- Take minutes of all meetings
- Type of all minutes
- Distribute all minutes and agenda’s to managers and directors
- Liaise with ERIS on any outstanding matters
- Receive specs from clients for vacant positions to be filled
- Contact candidates for positions available
- Arrange interviews with candidates
- Interview candidates
- Report back to clients on available and possible candidate for position
- Assist with criminal checks, ITC, Kroll and references on candidates
- Arrange all interviews between client and candidates
- Follow up on clients regarding feedback for our candidates
- Search on Careerjunction for candidates
- Place of all adds on various websites
- Type of all CV’s.
Various Positions
MidCity
10.2009 - 04.2011
- Personal Assistant to CEO of Company
- Assisted with all office administration and filing
- Handled daily diary
- Handled bookings of 2x holiday houses for CEO
- Liaised with farm manager on a daily basis
- Assisted with all typing
- Booked meetings and assisted with boardroom bookings
- Arranged refreshments for directors meetings
- Assisted with 3x incoming telephone lines and took messages if needed
- Typed minutes of meetings
- Assisted with minutes during meetings
- Arranged for stock of office stationery
- Daily liaison with 2x drivers from company
- In charge of cleaning of offices
- Assisted with all incoming post
- Liaised with farm manager on a daily basis
- Booked and arranged golf days as well as tennis days
- Liaised with CEO on all incoming emails
- Assisted with all incoming emails for CEO
- Assisted with board packs for directors meetings.
Survey Administrator
Natsure
06.2008 - 09.2009
- Arrange of all surveys in areas Gauteng, KZN, Polokwane and Cape Town
- Capture all surveys on NSM
- Capture external surveys on SystemA
- Report ‘poor risks’ to Underwriting Department
- Report all requirements on policies to Underwriting Department
- Liaise with Underwriting Department regarding surveys above R100m
- Screen surveys that needs to be done
- Draw all reports on Qlikview, on a monthly basis
- Liaise with UMA’s on daily and monthly basis
- Send all requirements outstanding to UMA’s
- Capture SATIB survey reports
- Type of all survey reports that Surveyors need
- Arrange accommodation for Surveyors
- Book flights for Surveyors.
Branch Secretary and Co-Ordinator
Basomedi Recruitment
08.2006 - 05.2008
- Typed all CV’s
- Booked candidates for interviews and assessments
- Searched and screened candidates
- Administration duties – filing, faxing copying, scanning and printing
- Handled switchboard
- Receptionist – received of all candidates
- Phoned candidates to arrange interviews and starter packs
- Handling orders for office stationery
- Assisted in testing of candidates
- Prepared candidates for interviews – paperwork etc
- Co-ordinate all recruitment functions
- Assisted with ITC and criminal records for candidates
- Assisted of working references from candidates
- Handled progress reports and hook up lists – daily
- Responsible for petty cash
- Assisted in copying of all office forms.
Personal Assistant and Office Manager to Managing Director
Bullet Industries t/a Danwet D55
10.2004 - 07.2006
- Assisted Managing Director with hotel and flight bookings
- Handled Managing Director diary
- Receptionist and switchboard duties
- Organised meetings with clients and suppliers
- Typed all correspondence i.e
- Quotes, memos, contracts, price lists, business letters and personnel documents
- Invoiced all statements on Brilliant and later on Pastel V8
- Invoiced on Pastel V8 – debit and credit notes
- Assisted with creditors and debtors
- Ordered of all factory chemicals and equipment
- Arranged weekly stock take
- Ordered all stationery and office requirements
- Arranged drivers and transport to various off set areas in South Africa
- Organised orders to the factory and to clients
- Handled all orders from suppliers
- Planned chemicals and raw materials – bill of materials on Pastel V8
- Attended disciplinary hearings
- Prepared all material for new clients – samples, certificate of analysis, lab results etc
- Suppliers – Makro, Trade Centre, Score, Snip, WAG, Essential etc
- ISO 9001
- Assisted in ordering of all safety and protective equipment required by ISO
- Contacted relevant persons regarding all fire extinguisher and gas bottle checks
- Responsible for first aid kit
- Responsible for correct safety signs in factory
- All ladders be in safe and working order
- Recycle of products such as dangerous chemicals etc
- Marked of pipes – gas, electricity etc
- Arranged for workers to go for medical tests
- Responsible for arranging of floor marking.
Customer Service Officer and Administration Officer
Pick ‘n Pay Mini Market Olympus
02.2003 - 10.2004
- Various customer service duties – clients enquiries regarding prices, out of stocks and stock
- Maintained excellent customer service at all times
- Supervised cashiers – returns and vouchers
- Handled staff complaints – arrived late at work etc
- Assisted as cashier when required
- Balanced cashiers at end of the day – short and over
- Supervised and controlled all prices daily
- Printed labels for staff on inhouse system – price changes
- Start of day procedures – inhouse system
- General assistance on front line
- Captured all GRV’s on inhouse system
- Captured all credit and debit notes on inhouse system
- Stock take on cigarettes – weekly
- Assisted in receiving when required
- Ad hoc typing and general administration
- Arranged deliveries to customers houses or offices
- Handled all internal mail form Head Office
- Supervised general hygiene and cleanliness of store
- Assisted in promotions
- Merchandised stock
- Assisted with lotto machine and airtime for cell phones
- Ordered weekly flowers for store
- Ordered ice weekly for store
- Assisted with meat and wine orders
- Assisted with all special occasions during the year – Valentines day, Mothers day, Christmas etc
- Reported directly to Manager
- Daily floor walks – security
- Supervised staff on check out and check in daily – security.
Office Administrator
Q-Spec Packaging
09.2002 - 02.2003
- Answered switchboard
- Assisted clients and suppliers in reception
- Daily banking and deposits
- Ordered office stationery and equipment
- Took orders from clients and arranged for deliveries
- Liaised with suppliers on a daily basis – received quotations for packaging material
- Placed orders with suppliers
- Assisted with weekly wages for ± 22 workers
- Supervised cleanliness of offices and warehouse.
Receptionist at First National Bank - Trust
Kelly Personnel
01.2002 - 05.2002
- Operated medium size switchboard
- Assisted clients at reception
- Typed letters to clients
- Handled internal mail and distributed to various departments
- Arranged refreshments for meetings – weekly
- Reported directly to Managing Director
- Ad hoc duties
- Captured data
- Petty cash.
Education
High School Diploma -
John Vorster High School, Nigel, 1985
Nigel 01.1981 - 12.1985
Skills
Brilliant
Administration
Secretarial
Capturing
Typing
Minute Taking
Reception
Office Duties
Recruiting
PC PACKAGES
MS Office XP
Word
Excel
PowerPoint
Outlook
Brilliant
Additional Comments
- 06/2002 - 09/2002, Maternity leave
- 09/1998 - 12/1998, Assisted husband in business
- 01/1999 - 12/2001, Relocated to Cape Province – Housewife
Position Required
To be discussed
Own Transport
Yes
Personal Information
- License: Yes
- Citizenship: South African
- Health Status: Excellent
- Notice Period: To be discussed
- Date of Birth: 01/21/68
Languages
Read, Write, Speak, Read, Write, Speak
Timeline
Owner
ES Recruitment
11.2014 - Current
Survey Administrator and Property (AVEO) Secretary
Natsure
04.2011 - 11.2014
Various Positions
MidCity
10.2009 - 04.2011
Survey Administrator
Natsure
06.2008 - 09.2009
Branch Secretary and Co-Ordinator
Basomedi Recruitment
08.2006 - 05.2008
Personal Assistant and Office Manager to Managing Director
Bullet Industries t/a Danwet D55
10.2004 - 07.2006
Customer Service Officer and Administration Officer
Pick ‘n Pay Mini Market Olympus
02.2003 - 10.2004
Office Administrator
Q-Spec Packaging
09.2002 - 02.2003
Receptionist at First National Bank - Trust
Kelly Personnel
01.2002 - 05.2002
High School Diploma -
John Vorster High School, Nigel, 1985
01.1981 - 12.1985