Elizabeth Botha

Mining Industry:

• Oversee 4 companies, and an assistant
• Worked closely with our auditing company
• Prepared financial sheets
• Prepared cash flow projections, cost analysis and monthly, quarterly and annual reports.
• Processed invoices and contacted appropriate parties for timely payment receipt.
• Recommended improvements based on financial risk analyses.
• Trained new and existing staff members in various financial procedures to prepare for job requirements.
• Created organizational structures to improve accounting and finance functions.
• Executed vendor setup and payment, administration of bank accounts and account reconciliations.
• Strengthened internal controls through regular audits and adherence to regulatory requirements.
• Mentored junior finance staff, fostering professional development and strong team dynamics.
• Enhanced budget management by implementing expense tracking and cost reduction strategies.
• Developed comprehensive financial reports for executive decision-making support.
• Optimized cash flow with diligent monitoring of accounts receivable and payable.
• Streamlined month-end close process, reducing time spent on manual tasks and improving data accuracy.

Electronic Industry / Electrical Components.

(PCB’s , Surface Mount Device and Through-Hole Devices)

• Receive and execute orders from Project Manager.
• Source parts for the specific project at hand.
• Create costing sheet and send RFQ’s to suppliers.
• Create Purchase Orders on SAP
• Negotiate pricing from Suppliers
• Buy according to a budget.
• Meet suppliers on a regular basis
• Purchase stock local and internationally.
• Before purchasing, verify with our warehouse if we have stock and have it kitted.
• Follow up on back orders and update SAP according.
• Reconcile or resolve order discrepancies with suppliers.
• Obtain multiple quotations and do a price comparison.
• Arrange with Finance Department to process certain payments.
• Arrange with the Dispatch Department to collect or deliver stock via courier to certain suppliers.
• Submit projects for cost approval if the market prices are too volatile.
• After completion, submit projects for cost submission.

Mining Industry (Plant Machinery and Earth Moving Equipment)

• Source parts for plant equipment, the workshops or the site offices.
• Obtain multiple quotations and do a price comparison
• Negotiating prices on behalf of the company with suppliers or contractors for services or products
• Creating Purchase Orders
• Create and maintain relationships with suppliers  Source suppliers if needed.
• Arrange call-outs for tyre repairs, air-conditioning or anything the site requires.
• Reconciling invoices, accounts and statements.
• Manage the billing and monthly accounts for the rental equipment
• Create and maintain contracts with vendors
• Delegate the driver and issue a route list
• Track orders that our driver needs to collect and deliver to site or vendors
• Reconcile or resolve order discrepancies with suppliers
• Receive and execute orders from various mining sites and line manager
• Monitoring inventory levels of items that are needed for day-to-day operations in order to ensure that there is an adequate supply on hand.
• Prioritizing requests and activities to deliver in a timely manner
• Arrange funds for the drivers card to swipe, or EFT as a payment method
• Upload and bill the invoices on the accounting software (Xero)

Short Term Insurance: For Car, Bike and Van Insurance.

Departments: Customer Service, Retentions, and New Business.

Assist UK clients with their short-term insurance.

• Set up brand new policies
• Amend current policies that are in force
• Retain customers that wishes to cancel or not renew their policy
• Assist with general admin and product related queries
• Set up payment plans

In the UK, car insurance is mandatory. It was quite a challenge to retain a customer when you aren't allowed to sell, I had to maneuver and focus on product knowledge and benefits the most.

I was a top performer, with many certificates and awards.

Above my general job description, my Team Leader and Contact Center Leaders would often ask me to coach the team on some techniques, or present a session in the Auditorium, listen to phone calls and do some dip checks, coach on my findings. I was a go to for queries, or help amongst my peers and my managers.

I almost became a Team Leader, sadly I resigned just before I received my promotion.

Long Term Insurance:

• Assist a Financial Advisor with product knowledge
• Assist with policy or product related queries
• Log claims
• Train my Financial Advisors to enhance their product knowledge and familiarize them with our quoting system
• Run quotes for potential new clients
• Amend information on existing policies
• Go with the Financial Advisor to a meeting with a client for support on the product

Manage inventory for 13 Franchise Owned stores.

• Extract data from our servers and compile the Stock on Hand
• Calculate the new stock order.
• Manage the back orders.
• Managed the Key Valued Items after trading hours to ensure we comply with business rules
• Inbound transfers of stock.
• Delegate our driver for the collections and deliveries of the stock, and keep track of the movement.
• Mainly responsible for all the handset.
• Mainly responsible for all the accessory orders.
• Often see the accessory rep for brief discussions regarding the stock.
• Stock adjustments.
• GRV's and invoice recons.
• Returns.
• Replacement orders.

I did the Stock Control and HR Administrator concurrently.

• Assisting the HR Manager in short listing of possible new candidates.
• Sitting in in interviews and noting the process.
• All employee files, contracts all the other relevant documentation.
• Induction packs.
• Annual and sick leave.
• Creating the working roster / monthly schedule.
• Order and issue the uniform.
• Ensure the staff comply with the dress code. (Store visits)
• Training registers as communicated from our Head Office.
• Track of the training attendance and scores.
• Attend to employee requests.
• Arrange polygraph testing.

I did the Stock Control and HR Administrator concurrently.

• Capture all the documents that come from our stores onto the spreadsheet (Contracts and Sim Swops)
• Physical banking of the stores
• Queries
• Pack their stationary and have it sent for delivery
• Ensure their alarms are working. (Tests)
• Take calls and messages.

*Odds and ends

• If the GM needed anything done, I'd help. Examples are - printing of homework, renewing license disk, paying bills on his behalf. I was not his Personal Assistant though.
• I worked in our retail stores on weekends as a sales consultant now and then, managed stores for the day when the manager could not. I have had quite a variety of roles at Martiq 985, and attained basic experience in some fields, but mostly in the HR, Stock Control and Admin.

From this administrative position, I was promoted to HR Administrator and then shortly after, I received the Stock Controller position too.