Eileen Bianca Viljoen

· Collect all the timesheets for the monthly Wages Payroll from all the different Regions and Departments.

· Verify and review all the information on the timesheets submitted making sure all the information is accurate and within company policy.

· Calculate and processed all the necessary deductions such as loans, traffic fines received from the Regions.

· Processed employee company leave forms (sick, maternity, annual etc)

· Working on the NBC system, loading employee changes, new employees and Terminations.

· Managing the NBC leave for employees as well as loading the leave forms and death claims.

· Dealing with employee issues regarding the NBC.

· Liaising and assisting with the NBC department with their audits.

· Responded to employee inquiries.

• Supervised a team of four payroll staff members.
• Reviewed and approved payroll calculations, deductions, benefits, and adjustments prepared by the payroll staff
• Oversee the accurate and timely processing of payroll for all employees for the Monthly Wages and Salaries Payroll
• Processed and maintained accurate payroll records for employee onboarding and terminations
• Processed employee earnings, overtime, bonuses, allowances, and commissions
• Processed employee leave forms and dealing with any issues
• Reconciled and processed all statutory deductions (PAYE, UIF, SDL, pension/provident fund contributions, medical aid, garnishees)
• Loaded all Salary and Wages payments as well as third-party payments onto FIHRST Management Services for payment
• Ensured proper recordkeeping of payroll transactions for audit and reporting purposes
• Reconcile payroll accounts with the general ledger and prepare payroll-related journal entries
• Reconciling and loading payments for the National Bargaining Council monthly, as well as deal with queries
• Managed the annual payroll budget process and ensuring timely submission to the Finance department
• Prepared monthly payroll reports for management, finance, and HR departments
• Assisted all Departments with payroll queries and payroll variances
• Managed the end-to-end audit process by serving as the primary liaison between external auditors and the department team, ensuring all documentation was provided accurately and on time
• Ensured payroll practices comply with labor laws, tax legislation, and company policies

· Compiling monthly costing reports after Payroll closure for EWM/Tailings/ECIS and Visserhok

· Posting all payroll costing journals into the different General Ledgers monthly

· Requesting invoices or credit notes for Tailings/ECIS/Visserhok

· Refunding regions for any Payroll deductions recovered from employees

· Processing journals for the National Bargaining Council differences as well as ETI refunds

· Processing of any other Payroll journals for corrections or as requested

· Completing all Payroll related recons for EWM/Tailings/ECIS and Visserhok

· Making sure that entries on the recons are followed up and cleared

· Assisting with any Payroll costing queries from Regions

· Email monthly detailed Payroll reports to relevant Managers

· Checking wages timesheets after the input was processed to make sure it was done accurately

· Checking input when new wages employees are loaded onto the Payroll system

· Checking Cost Centre changes or any other input changes on wages

· Assisting with other checking on Payroll such as recoveries/Onsite Benefits/Coida/Leave and

Bonus Provision

· Submit the correct information to Stats SA quarterly

· Providing all information and correspond with Auditors when it is the yearly financial audit

Provide all Payroll information and assist in compiling the yearly payroll budget for all entities

· Printing of bank statements daily

· Capturing the bank entries for FNB and STD bank daily

· Dealing with queries on bank statements

· Capturing of once off payments and expense claims

· Dealing with petty cash claims

· Reconciling the petty cash on a monthly basis

· Processing of the petty cash entries

· Issuing the petty cash cheque

· Capturing of intercompany journals

· Balancing of the intercompanies monthly

· Preparing payment sheet for all intercompanies

· Reconciling of certain balance sheet accounts

· Dealing with queries on expense variance report

· Creating internal invoices and tracking the payments

· Ordering stationery

· Ordering groceries

· Assisting the Head Office accountant with queries

· Capturing of supplier invoices and credit notes

· Following up on queries with suppliers

· Reconciliation of suppliers accounts on a monthly basis to the statement

· Preparing invoices for COD payments

· Loading of payments on FNB Cams and STD bank for all payments

· Issuing of cheques for payments

· Preparing and paying expense claims

· Completing all credit applications

· Filing of all documentation daily

· Ordering of stationery and groceries for the office

· Personal Assistant to Regional Financial Manager

· Typing letters

· Managing of his calendar

· Arranging of meetings

· Answering his calls and taking messages