KHOLOFELO KGANYAGO
Kempton Park
Summary
I am an Export, Import, Transport and cross trade logistics management specialist with more than 15 years' experience, who has worked herself up from position of clerk to middle management level. My background, skills and experience include export, import, transportation, logistics coordination and operations leadership who has overseen multi office duties, functions and tasks to optimize performance. My experience in logistics and transportation is complemented by a Diploma in Transport Management and a B-Tech in Transport Management. My next employer will benefit from my vast experience in general management and administration, financial management and coordination of operations as well as my inborn qualities of hardworking and commitment to goals.
Overview
19
19
years of professional experience
4
4
Languages
Work History
Project Transport Delivery Manager
Vestas
03.2024 - 06.2025
- Co-ordinate import/Export and delivery of components to different sites effectively, accurately and within project timelines
- Manage and oversee site schedules to optimize project time management and meeting the contractual deadlines and milestones
- Prepare live, weekly, monthly, quarterly reports and Documents
- Manage vendors freight invoices and maintain an audit trail with regards to documents
- Coordinate Inspections,Bookings, Export documents for Customs Clearing process
- Follow up on repair and return customs process and components thereof
- Conduct regular site visits to assess progress and address any logistical issues
- Implement and enforce health and safety for material handling for site and port operations
- Align with installation on prioritizing certain components over the others dictated by installation progress and rate
- Align with installation and crane company on the next deliveries to identify risks etc
- Liaise with transport vendors, procurement, Project Manager, Engineering, Sales, Construction team, contracts, Planning, Finance and legal to ensure seamless communication and coordination
- Drive continuous improvement initiatives with carriers, Transport vendors and other stakeholders
- Attending and contributing to project meetings, including chairing relevant coordination meetings
- Provide reports, notes, updates etc as required to inform different project stakeholders on progress and ensure consistent project planning
- Perform and check for weather patterns and cost analysis using existing tools
- Reason for leaving: Company wanted to deploy me to Eastern Cape for a full Year
Logistics Specialist
Enel Green power
07.2018 - 02.2024
- To plan deliveries of goods in accordance with the contract by also agreeing with Project Manager and Expediter to support the procurement for technical specification for logistic topics
- Prepare live, weekly monthly & ad-hoc reports of the department
- Conduct route survey from Port to site to ensure secure and safe transportation of components
- Risk mitigation and resolution of the key obstacles identified during route survey
- Oversee permit application through different authorities i.e DOT,Sanral etc
- Compilation of accurate reports, lesson learned & review Supplier's performance as stated on the contract
- Providing export expertise to stakeholders
- In charge of courier services and messenger service
- To monitor the time manufacturing and shipment in according with the plan of construction
- To manage custom agency for import and export goods and implications of using incorrect Tariff code
- Deployed as interim Site Materials Supervisor for 6 months to assist with receiving of materials on site
- Conduct export/Import awareness sessions amongst colleagues and other stakeholders
- Provide update and support to Project management team regarding location of materials
- Prepare and send weekly inventory reports
- Check stock levels on site/plant with the contractor and oversee replenishment process is performed
- To manage invoice process for custom and local tax
- Engage with customs regarding tax rebates and choose HS code or tariff that will be appropriate for the specified material/commodity or component
- To analyse and evaluate the risk involved
- Preparation of Tender document for investment committee
- Advise on new export/Import laws that might impact the company
- Travelling & Attending kick off meetings at site (In South Africa, Abroad or Sub-Sahara Africa) with different stakeholders
- Drafting/Preparing/Negotiating the Standard operating procedure with forwarding, clearing agent and 3rd party logistics providers to perform and agree to the specified terms
- Interface & close liaison with different departments (Project Management,Engineering, Contracts management, Construction, Finance & Cost control) in order to provide update about shipments
- Liaise with various authority bodies in South and other countries about import/export regulations
- To propose cost saving in logistic/shipment in the country
- Distribute and Disseminate the Operating procedure & Annexes to all stakeholders to understand the logistics department manner of working and the role it plays in the chain
- To engage/advise diverse international and national stakeholders pertaining to any trade info/milestone that might be happening
- Checking movement of stock and creating sales order to reflect the inventory on SAP
- Adhere to payment milestones as stipulated on the contracts, perform the sales order and invoice on SAP for payment
- Prepare and reconcile invoices to be as per contract milestone
- Constant site visits (Zambia/PE/CPT/Ethiopia/Kenya) to construction site to check if their activities are aligned with logistics plan
- Active participation in meetings with Contract's management/Construction/Finance regarding the workflow and better ways to manage contracts milestones
- Advising on suitable and feasible incoterm to use
- Checking the international trading trends pertaining to exports/Imports and cross trades
- Check the Agents invoices according to the agreed rates/ROE and process them for payment
- Reason for Leaving: Missed the OEM (Original Owner’s Manufacturer environment)
Supplier Development Incubation Program Candidate – For My Business (Feza O Botse Holdings)
DSV
12.2016 - 06.2017
- Psychometric assessments to distinguish personality and strengths.
- Time Management Skills
- Strategic Management
- Personal Mastery
- Stress Management
- Diversity and inclusion
- Delegation Skills
- Business coaching
- Personal and Business Finance
- Marketing of a business
- Sales
- Business Writing
- Preparation of a Business plan
- Legal Perspective and Process in a business
- Presentation skills
Logistics Coordinator
Emerson Network Power
09.2012 - 11.2016
- Coordinated export shipments, create and adapt logistics plan by formulating a plan of action, taking into consideration the time frame and results expected per project.
- Liaise with Procurement on the dates and expediting of the orders.
- Prepare live, weekly, monthly, quarterly & ad hoc reports.
- Manage vendors freight invoices and maintain an audit trail with regards to documents
- Preparing the Pfi for Form M on Nigerian shipments
- Organizing inspections in order to retrieve Soncap Certificate
- Effective liaison with service providers as well as local and international customers and banking institution with regards to L/C shipments and payments thereof.
- Thoroughly check letter of credit for conformation and execute as prescribed.
- Ensure that consistent communication is relayed to all stakeholders (Tender dept, Procurement, sales, Warehouse, Production, Finance & Engineering)
- Coordinating imports/exports and cross trades shipments from all over the world
- Tracking of Airfreight, cross trades and sea freight shipments into Nigeria
- Deliver timeously as agreed.
- Involved in morning meetings with production, procurement & engineering regarding orders.
- Handle both imports and exports by Air, Road and Sea shipments
- Record keeping by filing on the system and manually.
- Constant and consistent communication with Nigerian authorities regarding clearing of materials
- Visiting different vendors pertaining to service agreement levels and on status update
- Preparing and reconciling the actual invoices with initial estimate before submitting for payment
- Supply Finance with normal and Vat invoices and keep them update with regards to movement of cargo
- Prepare Requisition/PO on Sap and check stock movement on Sap.
- Liaise with Freight Forwarders, Agents and Transport companies about the shipments and brief them on the required expectations.
- Manage delivery of materials, stock etc
- Billing and settling of freight forwarders invoices and freight bill claims
- Work closely with warehouse to ensure timeous dispatch of materials.
- Manage and provide effective office administration services, including record keeping and adhering to record retention policy
- Draft, amend Sop's to suit company, needs of the team and thereafter execute agreed Sops.
Export Coordinator
Plessey
07.2011 - 08.2012
- Adhere to the KPI's and practice the Sop in place.
- Expedite orders and liaise with In-country and procurement with regards to delivery dates
- Coordinate Airfreight, Sea freight and Road freight shipments
- Assist with cross functional tasks within Supply chain i.e., stock take, administrative tasks etc.
- Ensure that all activities are performed within allocated budget.
- Reconciling reconciliations against the quotes and actual invoices received
- Schedule trucks according to time plan to avoid long standing time.
- Adhering to health and safety standards
- Liaising with production and purchasing with regards to KPI's committed to different customers
- Working irregular hours to ensure everything is as per customer requirement.
- Compile reports for management and Mother Company in USA
- Updating shipping schedules on weekly basis until the project is completed.
- Working to improve, identify employee potential and adhering to the main agreement when dealing with different issues.
Mining Exports Controller
UTI/DSV
04.2007 - 05.2011
- Customs formalities export authorization prior to shipments departure
- Negotiate with shipping lines about out of Gauge cargo and normal cargo rates.
- Ensure that any goods temporarily exported/imported have the procedure followed.
- Arranging and booking the hazardous cargo with the Haz packers and shipping lines
- Liaising with national and international clients with regards to the Orders.
- Ensuring country export requirements are adhered to before processing the shipment.
- Ensure that any statutory inspections are carried out/ Cfr's obtained.
- Arranging cross-trades shipments and process the invoices
- Arranging transport of cargo with required carriers, vendors, trucking companies, packing facilities or other applicable parties.
- Ensuring that clients or other required parties are kept fully informed of transport arrangements and status on regular basis.
- Ensures invoicing of rendered services is completed accurately with the rate of exchange and in a time frame consistent with company policy.
- Liaise with warehouse, clients, agents, transporters, shipping lines, etc.
- Sending Pre-Alerts, splitting and sending the original export documentation to the clients, clearing agents and exporters.
- Communicates as required with applicable parties to ensure service requirements are achieved.
- Working closely with transporters and warehouse with regards to weight distribution of a container and
Transport Admin Clerk - Internship
Department of Roads and Transport (Limpopo Region)
09.2006 - 03.2007
- Registering Files
- Adhere to & being governed by Batho Pele principles.
- Conduct Vehicle Inspections and verifications.
- Assisting in administration of vehicle fleet registers
- Processing new permits
- Perform according to Transport Policy
- Verifying if vehicles are roadworthy
- Conducting road shows an educating people how does the taxi recap works
- Liaising with operators/Taxi owners about their permits
Education
B-Tech - Transportation Management
University of Johannesburg
02.2013
Higher National Diploma - Transportation Management
University of Johannesburg
12.2005
Skills
- Supply chain collaboration
- Project Management
- Process Improvement
- Transportation management systems
- Market research
References
References available upon request.
Interests
Playing with my Pets, singing and reading
AWARDS, ACCOMPLISHMENTS, AND HONOURS
Executed and conformed to letter of credit for my first time and it was the biggest milestone for the company, Became the overall employee of the quarter for exports even though I started with no freight experience
KEY STRENGTHS AND COMPETENCES
Providing export/Import and cross trade expertise to different stakeholders
Timeline
Project Transport Delivery Manager
Vestas
03.2024 - 06.2025
Logistics Specialist
Enel Green power
07.2018 - 02.2024
Supplier Development Incubation Program Candidate – For My Business (Feza O Botse Holdings)
DSV
12.2016 - 06.2017
Logistics Coordinator
Emerson Network Power
09.2012 - 11.2016
Export Coordinator
Plessey
07.2011 - 08.2012
Mining Exports Controller
UTI/DSV
04.2007 - 05.2011
Transport Admin Clerk - Internship
Department of Roads and Transport (Limpopo Region)
09.2006 - 03.2007
B-Tech - Transportation Management
University of Johannesburg
Higher National Diploma - Transportation Management
University of Johannesburg