Édima Madsen
Bachelor of Business Administration (BBA)
Johannesburg, Gauteng
Summary
Professional Profile: Business administration professional with 10+ years of proven rates of success in maintaining financial records within a fast-paced companies. Skilled in Analytical Skills, Debt Management, Account Management, Billing and Query Resolution. Strong accounting knowledge and possesses excellent problem-solving skills and ability to think and act quickly to find creative solutions.
Career Summary: Developed guidelines to support an engineering company in training new staff members, at the finance department, to follow steps for tracking records to avoid mistakes, which resulted in accurate control of accounts payable and receivable. Currently having a career break, and enrolled as an Environmental, Social & Governance (ESG) student to be able to assist companies with financial performance and value creation, and Agile Methods, to make use of frameworks and a mindset for approaching how projects get done.
Work History
Finance and Administration Assistant
Anderson Engineering Food & Chemical Equipment
04.2018 - 03.2020
- Maintains accurate recordkeeping and financial reporting systems
- Performs monthly reconciliations and review financial statements
- Raises ad-hoc purchase orders
- Works closely with the senior manager to ensure all activities are aligned and to identify process improvements
- Processes and reviews invoices and other documents
- Helps coworkers and staff members with ad-hoc projects in general on daily basis
- Controls petty cash and office supplies
- Prepares financial statements and related documents for auditing
- Reviews staff expenses, ensuring all back-up and approvals are provided and have receipts
- Captures on the system supplier invoices and checks them against delivery notes to forward them to the credit control person
- Provides regular proactive and efficient administrative support to the senior management, as required
Volunteering Work
PMB Child Welfare
11.2015 - 01.2016
- Volunteers time to look after children at the orphanage
Administration Assistant
Secretaria De Aviação Civil - SAC/PR
06.2013 - 09.2015
- Executes record and filing system to improve document organization and management
- Reads and reports on departmental aviation matters from the Government Gazette
- Makes travel arrangements and reports in correct manner on departmental travel
- Assists with development and implementation of new administrative procedures
- Gives assistance with inventory control
- Meets deadlines for entering data on the system for both physical and electronic public documents
Finance and Administration Assistant
Salvo Corretora de Seguros
12.2012 - 06.2013
- Completes sales checking documentation for accuracy and validity on updated systems
- Does bank reconciliation and maintains records
- Notifies insurance agents and accounting manager of policy cancellations and changes
- Verifies and updates financial accounts and records
- Creates and deliver financial and operational reports
Finance and Administration Assistant
Vinicius de Figueiredo Teixeira, Advogados Associados
04.2010 - 06.2011
- Conducts regular audits and maintains up-to-date records of financial transactions
- Makes travel arrangements to coordinate the office travel
- Manages accounts payable and receivable and prepares quarterly VAT submissions
- Negotiates contracts with vendors and suppliers for office supplies and service providers
- Drafts client contracts and other documents for the CEO
- Oversees inter contracts and organizes payment for staff salaries and wages
- Ensures accurate and up-to-date maintenance of confidential employee files and HR databases
- Submits monthly financial documents to the outsourced accounting firm
- Controls petty cash
- Provides regular proactive administrative support to the CEO
Coordinator and Administration Assistant
Centro Odontológico Integrado, Interdental
07.2007 - 01.2010
- Coordinates one of the branches of the company
- Tracks records and filing of documents
- Participates in an in-service meetings to enhance professional development
- Delegates tasks to administrative support staff to organize and improve work efficiency
- Oversees client contracts for new membership
- Sends purchase orders to clients to organize payment method with them
- Provides backup to front desk to step in to assist with various tasks whenever employee was absent or at lunch
- Assists the management team in developing and implementing management policies and procedures
- Responds to customer inquiries and complaints
- Participates in training on system updates
Education
02.2023 - Current
05.2023 - Current
02.2009 - 03.2014
Skills
Finance and accounting operations
Administration and management
Records and database administration