Dudu Motau
Pretoria,South Africa
Summary
Executive administrative assistant with 5 years of experience in office administration, project management, and HR support. Expertise in diary and travel management, recruitment, payroll, and team coordination. Proficient in MS Office and Google Workspace, demonstrating strong organizational and multitasking skills. Committed to providing accurate and efficient administrative support to enhance operational efficiency.
Overview
5
5
years of post-secondary education
7
7
years of professional experience
Work history
HR Administrative Assistant
US Embassy
Pretoria, Gauteng
08.2024 - 08.2025
- Coordinated end-to-end recruitment administration, scheduled interviews, and notified candidates promptly.
- Prepared pre-employment documentation and supported onboarding into the workplace.
- Maintained accurate HR records, personnel files, and confidential employment documentation.
- Provided executive administrative support through calendar management and meeting coordination.
- Arranged travel logistics and prepared official correspondence for leadership.
- Produced employment letters, memoranda, reports, presentations, and meeting minutes.
- Checked attendance records, tracked leave, and resolved payroll submission discrepancies.
- Maintained disciplinary records, supported exit processes, and handled HR enquiries.
- Coordinated staff recognition and engagement events to lift workplace morale.
- Applied HR policies, procedures, and records management standards consistently.
- Worked with management and cross-functional teams to improve administrative efficiency.
HR Administrative Assistant
US Embassy
Pretoria, Gauteng
07.2023 - 07.2024
- Provided strategic administrative and project coordination support across multiple HR functions.
- Monitored project timelines for mission award programme and maintained compliance documentation.
- Prepared schedules, reports, budgets, tracking tools, and administrative documentation for planning.
- Organised executive meetings by preparing agendas, compiling reports, recording minutes.
- Monitored action items after executive meetings to keep delivery on track.
- Maintained HR documentation, organizational charts, employee directories, and performance records.
- Coordinated recruitment logistics, including interview scheduling, candidate communication, onboarding administration.
- Managed electronic and manual filing systems for secure, efficient records management.
- Liaised with suppliers, consultants, and service providers for procurement administration.
- Conducted research and prepared management reports with analytical administrative support.
- Assisted with office process improvement initiatives to increase operational efficiency.
Administrative Assistant
Chocs Services Pty Ltd
Mokopane, Limpopo
04.2021 - 04.2023
- Managed senior executive support by coordinating HR administration, finance processes, and offices operations.
- Scheduled complex executive calendars to prioritize meetings and appointments for productivity.
- Coordinated domestic and international business travel, including visas and detailed itineraries.
- Administered recruitment by coordinating adverts, screening, interview scheduling, and onboarding.
- Processed payroll documents, monitored attendance, overtime, and leave for accurate pay.
- Managed supplier invoices, expense claims, petty cash, and payment documentation accurately.
- Supported performance management by preparing appraisal documents and employee records.
- Coordinated meetings by preparing agendas, recording minutes, and tracking follow-up actions.
- Built professional relationships with clients, suppliers, and internal stakeholders for support.
Office Manager (Intern)
Bayanda Business Academy
Vanderbijlpark, Gauteng
03.2018 - 03.2019
- Handled reception administration, correspondence, and daily office operations effectively.
- Coordinated executive diaries, scheduled meetings, and arranged travel logistics.
- Prepared reports, business correspondence, and confidential administrative documentation.
- Organized office supply procurement and managed supplier relationships day to day.
- Arranged meetings, workshops, and conferences including venue bookings and logistics.
- Assisted management with administrative projects and supported continuous process improvements.
- Resolved client enquiries professionally to deliver excellent customer service.
Education
Bachelor of Arts - Development and Management (Public Management & Governance)
North West University
Vanderbijlpark, Gauteng 02.2011 - 10.2015
Skills
- Benefits administration knowledge
- Interview scheduling
- Records maintenance
- HR policy development
- Stakeholder communication
- Project Management
Custom
Siza Ntshakala — HR Officer, United States of America Embassy | (703) 717-1567 | NtshakalaSC@state.gov
Evah Makoto — Payroll Officer, United States of America Embassy | (072) 754-2581 | MakotoE@state.gov
Dennis Chokoe — CEO, Chocs Services Pty Ltd | (076) 293-8488 | Dennis@chocsservices.co.za
Buyiswa Mbunjana — Former HOD, Bayanda Business Academy | (072) 754-2581 | Buyiswambunjana91@gmail.com
Timeline
HR Administrative Assistant
US Embassy
08.2024 - 08.2025
HR Administrative Assistant
US Embassy
07.2023 - 07.2024
Administrative Assistant
Chocs Services Pty Ltd
04.2021 - 04.2023
Office Manager (Intern)
Bayanda Business Academy
03.2018 - 03.2019
Bachelor of Arts - Development and Management (Public Management & Governance)
North West University
02.2011 - 10.2015