Human Resources Practitioner and Payroll Officer (Team Leader)
BloubergRise
Summary
I'm a highly experienced HR Practitioner and Payroll Officer, and used to lead the Human Resources Services & Payroll Team at Rainbow Farms (RCL Foods),Vector Logistics and Sturrock Grindrod Maritime also Africa Payroll on National Level.
Part of my duties, I had to oversee the delivery of an effective, accurate and compliant Human Resources Admin and Payroll function to the business on a monthly basis. Thus, also analyzed, reviewed and correct HR and Payroll data in order to deliver timeous. I also ensured that the HR services and Payroll Team followed rules and regulations, as per company's Service Level of Agreement, Policies and Procedures. Liaised with Clients, Management and Directors, regarding Queries, benefits, Induction, budgets, salary increases, bonuses, Wage agreements and Audits. My goal is to deliver a high caliber of service to the Business and Clients at all times.
Payroll professional well-versed in managing payroll operations and maintaining compliance with regulations. Proven ability to streamline payroll processes and address discrepancies efficiently. Known for collaborative teamwork and adaptability in dynamic environments.
Overview
43
43
years of professional experience
1
1
Language
Work History
Payroll Officer
Sturrock Grindrod Maritime PtyLtd
Capetown
02.2018 - 05.2025
Collaborated with HR department to ensure accurate employee records, benefit deductions, and leave balances.
Managed garnishments, deductions, and other adjustments to ensure accurate payroll calculations and compliance with legal requirements.
Performed calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database.
Produced payroll activities documentation and reports to meet corporate guidelines and promote transparency.
Streamlined the payroll process for increased efficiency through implementing new software tools.
Reconciled health care benefits, tax contributions, and retirement accounts to facilitate large-scale account reconciliations.
Managed payroll data entry and processing for [Number] employees to comply with predetermined company guidelines.
Liaised with external auditors during annual reviews to provide necessary documentation and answer questions related to the company''s payroll processes.
Improved payroll accuracy by thoroughly reviewing timesheets and addressing discrepancies.
Supported employees during transitions such as promotions or terminations by ensuring proper adjustments were made in their payrolls.
Assisted in the development of company-wide payroll policies and procedures to standardize processes and improve overall efficiency.
Contributed significantly to successful completion of year-end financial audits through diligent record keeping and attention to detail in reconciling accounts.
Prepared accounts for scheduled audits and assisted with audit process to facilitate faster completion of tasks.
Forward payroll instructions to the third-party payroll service provider (HRTorque/Psiber).
Ran the full VIP payroll functions for Africa countries.
New Engagements, Terminations, Change of status, Overtime, Commissions, Petrol expenditure, Process leave application, and Activate ESS access, Awards, AOD.
Bank changes, Med aid changes, Provident Fund, etc.
Monthly IT88's, PAYE/UIF, and SDL payments and submissions.
Monthly Leave Liability provision, COIDA, Leave reports to be distributed to Managers, Manhour Report, Leave movement reports, GL Report, Stanfleet report, Head Count report.
Liaise with third parties regarding reconciliations and payments, i.e., Med Aid, Gap Cover, insurances, etc.
Addressed employee inquiries regarding pay issues promptly, fostering positive relationships between management and staff members.
Improved payroll accuracy by conducting regular audits and addressing discrepancies proactively.
Reviewed time records for 150 to 200 employees to verify the accuracy of the information.
Provided expert advice on complex pay-related matters such as overtime calculations, garnishments, bonuses, or deductions to both employees and managers alike.
Capture and term employees onto the VIP Payroll System.
Bill the client for salaries before the 10th of every month.
Follow up regarding payments from clients and finance record keeping.
Liaise with a team of recruitment specialists, providing guidance to ensure timely and accurate payroll processing from clients.
Submissions of EMP201 to SARS and biannual submission of EMP501 and IRP5s.
Liaise with the accountant and CEO on a daily basis.
Prepare UIF documents for terms and forwarding of monthly payslips.
Monthly payroll reports are to be forwarded to management, i.e., payslip analysis, EMP201, copies of payslips, leave reports, head count, and staff movement reports.
Reference: Anthony Kettle - 083 592 9794
Reviewed time records for [Number] employees to verify accuracy of information.
Calculated deductions and processed payroll for employees.
Performed calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database.
Processed retroactive pay adjustments and other special payments to make up for compensation shortfall in previous pay period.
Conducted annual salary reviews to ensure fair compensation across the organization based on market trends and internal benchmarks.
Responded to employee inquiries to provide assistance with payroll-related questions.
Coordinated new hire and termination processes to facilitate smooth operations.
Developed comprehensive reports for management detailing payroll expenses, trends, and projections.
Investigated payroll variances and employee claims to resolve discrepancies and balance financial records.
Monitored and updated employee information in payroll system to add changes in salary, bonuses and deductions.
Integrated newly acquired companies into existing payroll systems while ensuring full compliance with relevant tax laws.
Enhanced payroll system functionality through customization and upgrades, meeting evolving organizational needs.
Resolved complex payroll issues, restoring trust and confidence among employees.
Negotiated with payroll software vendors, securing cost-effective solutions that met organizational needs.
Conducted regular audits of payroll processes to ensure adherence to internal policies and external regulations.
Streamlined payroll processing procedures, reducing processing time and improving accuracy.
Increased employee satisfaction by resolving payroll discrepancies quickly and accurately.
Evaluated and negotiated contracts to procure favorable financial terms.
Conducted financial due diligence on potential investments and acquisitions.
Performed banking, business administration and financial tasks to guarantee five-star service for clients.
Improved overall financial reporting by streamlining control processes and reporting structures.
Collaborated with C-level executives and stakeholders to develop long-term financial plans.
Designed and maintained financial models to identify and measure risks.
Supported financial director with special projects and additional job duties.
HR/Account Payroll and Office Manager
Sangar Security
Capetown
07.2014 - 12.2017
Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
Conducted regular inventory assessments of office supplies, ordering necessary items proactively to prevent stock shortages.
Managed vendor relationships, negotiating contracts for cost savings while maintaining high-quality services.
Served as a liaison between upper management and staff members, facilitating open channels of communication to address concerns or issues promptly.
Assisted in the recruitment process, conducting interviews and onboarding new employees to promote a seamless integration into the team dynamic.
Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
Maintained strict confidentiality of all payroll information and records.
Assisted employees with inquiries regarding their payslips, deductions, and other related issues, providing clear and concise communication.
Reduced payroll errors by conducting thorough audits and resolving discrepancies in a timely manner.
Maintained confidentiality of sensitive employee information while addressing payroll concerns or disputes.
Collaborated with human resources, accounting and other departments to confirm payroll accuracy.
Created new hire and termination documents for payroll.
Facilitated smooth onboarding of new hires by efficiently entering relevant data into the payroll system.
Uploaded time records into computer system and made adjustments to create accurate database for payroll processing functions.
Conducted regular reconciliations of general ledger accounts related to payroll transactions for accurate financial reporting purposes.
Resolved payroll discrepancies quickly and successfully.
Generated paper checks for employees and printed stubs for associates who received direct deposits to complete payroll distribution.
Confirmed compliance with all applicable federal, state and local payroll laws and regulations.
Streamlined payroll processing by implementing an automated timekeeping system.(Blick Time and Access
Managed payroll data entry and processing for [Number] employees to comply with predetermined company guidelines.
HR Practitioner and Payroll Team Leader
RAINBOW FARMS (PTY LTD) - VECTOR LOGISTICS
05.2007 - 04.2013
Payroll for over 2003 staff members - All sites in SA & Namibia
Responsible for 3 Payroll Officers reporting to myself.
Liaise with Finance regarding Payroll & Finance Reconciliations differences.
Maintain General Ledger recons and SAP Payroll Postings.
Ensure that the Labour Law and Tax Legislation relating to Payroll are complied with and updated on SAP, ie Fringe Benefits etc
Generate all payroll reports and SAP mailed to Management & Directors. Ie. Vat on Fringe Benefits, Employee Cost etc.
Month end payments and Reconciliations to SARS, Medical Aid, Pension etc.
Assisting the SAP consultants, SAP Org Management, Payroll & Finance on various Projects and Training.
SAP Support to HR Business Partners, and HR Officers, Payroll Staff - Nationally
Recruitment & Induction
Complete & maintain Payroll regarding NEW Employees, Promotions, and Terminations on SAP.
Informing all new staff of benefits including pre-benefit screening procedure, and handing out all relevant documentation
Employee personal files - create & maintain all employee files, ensuring that all relevant documentation is on file including contracts of employment and job descriptions and updating files when personal details change
The provision of appropriate and competent advice and assistance to line Management and staff regarding BCEA, Company Policies & procedures, SARS, Pension etc.
The provision of Headcount, Employee Cost & Budget Reports to Finance
UIF - completing relevant documents for terminated, pregnant, deceased staff
Medical Aid - all admin incl. member joining, leaving, changes, queries
Leave Records - maintaining attendance records, both manual, SAP & Time and Attendance, for all staff
Terminations - terminate employee on SAP, ensure all relevant documentation is completed & uniform handed in, liaise with pension fund for withdrawal incl. any preferential claims, ensure all cheques received are banked
Retirement - instruct the employee of the procedure and assist with relevant forms, forward file to Head Office
Distribute payslips
Capturing of all staff's overtime
Calculation & payment of weekly wages via SAP
Assist employee's with micro loan applications
Processing of micro loans
Complete & submit home loan applications to ABSA
Prepare monthly staff strength report
Prepare Leave Provision Report monthly
Print & distribute time & attendance sheets to each department monthly
Deceased employees - liaise with family members to get all relevant documentation required & assist in claiming from relevant funds
Provide guidance to management & staff with regards to Company policies & procedures, staff benefits, labour law, National Bargaining Council legislation
Assisting employee's with Study loan applications and forwarding them to Head Office
Deal with numerous employee queries - pay, overtime, leave, absences, home loans, study loans, letters of confirmation of employment, pension fund benefits, medical aid, anniversary bonuses, re-issuing of tax certificates lost, copies of payslips
Circulation of memos, notices, circulars to all staff
Telephonic confirmations of employment (& in writing if requested)
Issuing of IRP 5 tax certificates, SARS Reconciliation
Preparation of various reports at financial year end for FINANCE, PAYROLL and AUDITORS (Internal & External)
Filing - all documents received by Payroll
Preparing of statistical data for 'Stats SA' every quarter
Compilation and submission of Relevant HR STATS etc
Familiarity with WCA, IOD and other relevant legislation and processes
Relocated back to Cape Town due to husband's job offer, and did contract work.
Personnel Officer (HR Generalist)
FIDELITY CASH MANAGEMENT SERVICES
09.1999 - 05.2007
Payroll for over 500 staff members.
Generate all payroll reports and reconciliations.
Month-end payments via CATS (Standard Bank electronic banking).
Loading new employees on SAP.
Informing all new staff of benefits, including the pre-benefit screening procedure, and handing out all relevant documentation.
Employee personal files: create and maintain all employee files, ensuring that all relevant documentation is on file, including contracts of employment and job descriptions, and updating files when personal details change.
Registering new employees with the Security Industry Regulatory Authority (SIRA).
UIF - completing relevant documents for terminated, pregnant, deceased staff
Medical Aid - all admin, including member joining, leaving, changes, and queries.
Leave Records: maintaining attendance records, both manual, SAP, and Timelog, for all staff.
Injuries on Duty (Workers' Compensation) - reporting accidents, forwarding all medical reports and doctors' bills, completing resumption reports, recording refunds from WCA, assisting family members with death claims, and sorting out any queries.
National Bargaining Council for the Road Freight Industry - submit monthly returns and make payments via CATS, calculate and apply for anniversary/leave bonuses, monitor that correct amounts are received, and deal with any error logs received.
Terminations - terminate the employee on SAP, ensure all relevant documentation is completed, and uniform is handed in, liaise with the pension fund for withdrawal, including any preferential claims, and ensure all checks received are banked.
Retirement: instruct the employee on the procedure, assist with relevant forms, and forward the file to Head Office.
Distribute payslips.
Capturing all staff members' overtime.
Calculation and payment of weekly wages via SAP.
Assist employees with microloan applications.
Processing of microloans.
Complete and submit home loan applications to ABSA.
Prepare the monthly staff strength report.
Prepare the Leave Provision Report monthly.
Print and distribute time and attendance sheets to each department monthly.
Deceased employees: liaise with family members to obtain all relevant documentation required, and assist in claiming from relevant funds.
Provide guidance to management and staff with regard to company policies and procedures, staff benefits, labor law, and National Bargaining Council legislation.
Assisting employees with study loan applications and forwarding them to the head office.
Deal with numerous employee queries: pay, overtime, leave, absences, home loans, study loans, letters of confirmation of employment, pension fund benefits, medical aid, anniversary bonuses, re-issuing of lost tax certificates, and copies of payslips.
Circulation of memos, notices, and circulars to all staff.
Telephonic confirmations of employment, and in writing if requested.
Issuing of IRP5 tax certificates.
Preparation of various reports at the financial year end.
Filing: all documents received by the Personnel office.
Preparing statistical data for 'Stats SA' every quarter.
REASON FOR WANTING TO LEAVE: Personal growth, better prospects, salary.
Personnel Clerk
DAIRYBELLE PTY LTD
01.1994 - 09.1999
Liaison with HR management & staff regarding LRA & Co policies, etc.
Relief to admin controller
Responsible for payroll 930 staff, summary returns and payments, staff assurances, accident statistics
Journals for costing purposes
Staff queries & terminations, leave records.
REASON FOR WANTING TO LEAVE: Personal growth / better prospects
Payments Clerk
DAIRYBELLE PTY LTD
11.1987 - 12.1993
Writing up of cheques rec via post, banking
Petty cash, journals
Data capturing
Receipting of money, processing of creditors cheques, salary cheques and preparation of coinage for casual wages.
Accounts Clerk
YARDLEY
05.1982 - 10.1987
Banking
Receipting of monies
Debtors, cheques & banking, processing
Debtors journals, data input, writing up of cheques