Delene Canham-Ntelezi

Independently organise, structure and control all aspects of Material Planning within defined Area of Responsibility.

Accountable to the Logistics Manager for the execution of the Material Planning Function including Inventory Planning & Control, Expediting of Shipments, Run-in / Run-out Control of Engineering Changes, Identification and Control of Potential Obsolescence, Obsolescence Control, Obsolescence Disposal and other related activities.

Inventory Planning and Control

• Independently maintain and control warehouse inventory levels in order to minimize capital costs for the company within set company targets:
• -Analyse and evaluate supplier delivery performance
• -Analyse size, bin quantity, packaging & transportation requirements, pending or potential engineering changes.

Purchase Orders:

• Verify gross requirements authenticity to ensure correct information is received by suppliers to enable proper capacity planning.
• Ensure correct inventories are used for MRP, request stock counts foe stock verification and set up correct planning parameters in the system e.g. lot sizes in which the supplier parts, lead time etc.
• Reconcile cumulative figures & issue new orders regularly and immediately when changes have been implemented.
• Check, control and issue purchase orders timeously to ensure supplier is up to date at all times.

Expediting:

• Evaluate critical reports and MRP forecast report to identify shortage and ensure timeous resolution of possible supply problems.
• Expedite overdue deliveries from supplier / transport and shipping agencies to ensure timely deliveries.
• Arrange, control and manage expediting function to ensure on time deliveries and continuous production at all times within set stock target.

Supplier communication:

• Regular liaison with suppliers and service providers regarding delivery of new orders, potential Supply problems, follow-up of orders etc.
• Assist with queries regarding missing deliveries, catch-up plans, financial queries etc.
• Negotiate excess transport & recovery costs, increased / decreased material release requirements etc.
• General assistance to suppliers re material handling, packaging, transport etc.

ZF LMSA Departmental Co-ordination and Interaction:

Close communication and interaction with internal departments re:

• BOM, master production schedules, financial aspects, new components.
• Introduction, component shortages, correct usage of components.
• Emergency component orders etc.

Balance out of Engineering Changes:

• Co-ordinate the process of balancing of run-out / run-in components.
• Ensure appropriate stock levels at all times, interaction with supplier re run-out / run- in, breakpoint changes etc.

Data Integrity Management:
Creation of new part numbers & ZGS levels and transfer posting of stock.

Release accuracy analysis and comparison.

Clearing of interface erros, incoming forecast/JIT delivery schedules.

ASN validity verification, manual ASN loading for suppliers not on EDI and exception messages actioning.

Despatch erros clearing.

Obsolescence Control & Disposal:

• Responsible for identifying obsolete materials for isolation, identification of possible re-use or sell-back before final disposal.

Airfreight Budget Control:

• Maintain records of all used airfreight to company costs, highlight and resolve any supply anomalies.

Standards

• Apply and maintain ZFPS standards .

DECISION RESPONSIBILITY:

• Maintenance of safety stock levels.
• Control of Purchase Orders.
• Take full responsibility for expediting activities, balancing out of engineering changes, potential obsolescence and obsolescence control.
• Airfreight & airfreight budget control

• Responsible for validating customer call-offs/customer demand release information scrutinizing and analysis.
• Coordinate and manage the entire planning and procurement function based on forecast requirements as well as maintaining all supplier data. This will be achieved by managing inventory levels and maintaining the master data of products.
• Responsible of keeping all logistic systems updated in regarding order cycle.
• Constant evaluation of inventory in terms of readiness for production to satisfy customer requirements, if existing, by utilization of the LAWI stock control system (detailed planning - Material requirements planning on a short term and medium term basis.
• Responsible for establishing minimum order quantities, re-order points, minimum stock levels and safety stock levels).
• Set up a controlled check system which will ensure timeously placement of scheduled orders to Local and Overseas Suppliers.
• Ensure accomplishment of agreed terms of delivery, on time, in full.
• Advise forwarding agent on parts that need to collected on an urgent basis as well as method of transport.
• Responsible for validating stock coverage risks by means of weekly 3/10 Day report.
• Responsible to proceed with all activities relating to the supply chain of raw material: purchase, shipment, receipt and eventual consumption/ production of finished goods.
• Coordination with supplier on shipments / deliveries plans / balances.
• Arrange contingency plans whenever agreed terms of delivery cannot be achieved.
• Liaise with Purchasing department to determine the commercial agreements with suppliers, as well as to provide feedback on the satisfaction over performance.
• Monthly generation of Supplier delivery performance reports.
• Assist Finance department with any queries relating to supplied parts or suppliers’ invoices.
• Compiling of all information on the respective product as required by production and fabrication.
• Raw Material Recycling Process.
• Co-responsible for the development of concepts for reduction in inventory levels on all production materials.
• Monthly excess/slow moving stock, as well as obsolete materials audit against agreed parameters.
• Monthly audit of stock values in comparison with agreed targets.
• Assist to maintain a high level of stock accuracy, assist with stock counts as and when required.
• Contact person regarding material/ supply chain queries and support of logistics department in control functions.
• Problem solving and root cause analysis.
• Co Ordinate the delivery of containers to warehouse.
• Assist receiving department with processing queries of supplier documents.
• Maintain verification and control system with warehouse for purchased components
• Liaise with QC with regard to the blocking of incorrect/damaged/quality defective parts, for system (stock) accuracy.
• Facilitate and request replacement of short/incorrectly/non-supplied parts from suppliers.
• Important individual tasks:
• W Inventory planning and order processing.
• W Coordination of the supply chain, from the call off to delivery.
• W Responsible for the stock volumes of raw materials, WIP and finished goods.
• W Develop and implement plans for the reduction of inventory and carry cost in line with agreed objectives without compromising service levels Responsible for monitoring stock turnovers.
• W Control of premium freight charges/ Airfreight and Stock Reduction.
• W Responsible for the raw material / bought in goods / packaging provisioning.
• W Contact person for 3rd party contractors (for production of fabrication) involved in the supply chain.
• W Responsible for ensuring optimum inventory levels are maintained in accordance with parameters set by the Logistics Manager or Line Manager.

A rolling view of the Plan for Manufacturing Resources in line with Production requirements for the week 0-3 month period: - Processing the production plan from sales orders and forecast for manufacturing, incorporating knowledge of bill of materials, routings, standard times, work centres, capacity loading, works order control and monitoring throughout status and expediting. Communicate and agree the manufacturing plan with the Master Production Planner(s) to ensure that sufficient product is available before presenting plan to the factory. Re-plan if there are constraints, resolve constraints.

• Innovations (schedule production with innovation Planners)
• Feed any data impacting Demonstrated Capacity to the Master Production Planner
• Plan using exception based tools (WayRTS)
• Update distribution plan for 3rd parties
• Expediting production to meet customer delivery dates through system audit checks.
• Send any required information to the Category Planner
• APO (Advanced Planner & Optimizer) production plan that has been transferred to WayRTS
• Replanning due to material shortages, labour and machine constraints
• Innovation plan, launch timings, material run-out timings
• View from Catergory Planner on new and old materials a set of materials requirements in WayRTS based on the updated production plan.
• Updating of all physical receipts and issues of materials. BOM needs to reflect what is being used.
• Info requests from Catergory Planner pertaining to manufacturing planning.
• Calculation and implementation of demonstrated capacity (not running to capacity)
• Amend plans in the frozen period
• Use of Plan vs Actual Report
• Management of raw and packaging write-offs (innovations) and slow moving and obsolete stocks

Liaise with planners to facilitate purchasing that is focused on performance of the site, lowest cost and availability of material when required and level of flexibility in the production plan. To purchase and follow up on materials for production according to material requirements. Planning at the right time and the right quantities. Timeous planning & releasing of orders as per MRP.

• Ensure authorization of all orders above R100 000 as well as indent orders, by Planning Manager.
• Ensure that the account of purchase orders on the system is valid.
• Direct interaction with the MPS Planners regarding the production plan
• Facilitate returns to suppliers and request replacement stock
• Action re-schedule, cancellations, expedites and de-expedite message reports as well as action any back orders on system.
• Ordering material needed to supply to 3rd party supplier and processing of subcontracted orders.
• Liasing with QA Admin Officer with regard to obtaining permits from MCC for narcotic orders.
• Ensure material shortages are monitored to support the production plan.
• Facilitate and ordering of interplant materials needed for re-alignment and New Product Development/Product Launches.
• Effective monitoring of the Vendor Performance Database through regular follow ups & tracking of equipments with Vendors for timely deliveries and escalations to the Vendor Management/Procurement in case of short supplies, delayed deliveries impacting Project roll out.

• Liaising with suppliers and Service provider on a weekly basis to ensure delivery of material in line with releases.
• Clearance of old planned orders and obsolete material releases.
• Shortage reporting: To ensuring the required action is taken to avoid a line stoppage or crippled unit. Includes reporting the shortage on time, urgent expediting and liaison with management
• Creation of incident reports to prevent future Line stoppages and Crippled units
• Cash Flow management: Plan the Inventory levels within the pre -determined stock holding levels.
• Checking release integrity prior to the issuing of monthly releases
• Translate release data into MRP demand, running MRP and conforming orders from MRP
• Communicate and effect major changes to requirements in good time.
• Recommendation on short supplies, transit damage & claims.
• Ensuring the availability of the correct quantities of the correct components at the correct time from the suppliers to support production at all times
• Re-scheduling the material components on and as required basis, in line with T2T.
• Ensuring that the suppliers receive their weekly schedules and supplier manifests via email & EDI (Electronic Data Interchange) & that Suppliers acknowledge receipt of these schedules within a 3 day period.
• Generating of the Outstanding orders report on a weekly basis and e-mailing to the Service provider i.e. M&M.
• Generating all manual released orders, placing orders and procuring parts components in line with production requirements, follow up of purchased orders.
• Checking potential shortages from Supply and Demand as well as Production Plan Supply and Demand.
• Generating 3-day and 10 day stock coverage report and sending to customer and relevant recipients.
• Supplying list of critical parts to suppliers, ensuring suppliers meet shipment deadlines.
• Negotiating with suppliers.
• Liaising with suppliers regarding queries on orders. Liaising and maintaining good relations with customers and suppliers.
• Tracking and tracing shipment until point of sale to ensure on time delivery.
• Expedite and track sea and airfreight orders to meet deadlines by liaising with shipping and clearing agents as well as documentation necessary for clearing of goods.
• Ensure on time shipping of parts to customer.
• Monitor internal logistics requirements of products for production line.
• Matching and capturing of foreign invoice to purchase orders and goods received notes; follow up on quantity variances. Generating invoices for customs purposes.
• Stock transfers/adjustments, stock taking, pre-receiving and receiving, printing and issuing of KANBANS, filing and administration.
• Issuing, invoicing parts to subcontractor.
• Liaise with freight forwarder about any delivery discrepancies on the daily delivery shipment report for each supplier.
• Assist with the general running of the stores administration. Maintain all data regarding receipts and Rebate & Excise details of materials.
• Provide information relating to purchase orders to the store supervisor.
• Logistics representation in meetings
• Material availability with its associated buffers (Sales & Production Plan)
• Data integrity and accuracy, manage and improve overall stock integrity.
• Track and record supplier delivery performance (MPM’s) and sending Supplier Logistics Claim Forms based on the MPM’s.
• Working capital control (minimum stock & logistics costs)
• Generation of the Monthly Figures for Logistics Board information and Monthly Financial Reports, Weekly Stock-On-Hand, Weekly PIC & PDP reports and sending thereof.
• Manage change control through the following: -
• Breakpoint management; Model year changes and New model introduction; Surplus disposal (ship material back to
• Supplier / raising deviations etc)
• Manage phase in and run out of components to eliminate obsolescence.
• POS (Protection of Supply): Liaise with the suppliers and Faurecia Procurement (WWP- World Wide Purchasing) to
• review any supply constraints that could affect production.
• Assist all departments with supplier queries i.e. DMR’s (defective material reports) and express freight claim-backs
• from international suppliers, as well as quality & packaging issues.

• Logistics Assistant – included daily recording of all stock transfers in and out, printing of production reports after transfers at the end of each day, stocktaking and administrative work, data capturing and transferring stock figures on a daily basis to the different warehouses.
• Receptionist/Office Administrator – included receiving, processing and submitting sick certificates and provident fund forms and handling related queries, download time on a weekly basis from the clock machine, compile wage forms and hours for submission to Head Office and updating the attendance register for weekly and monthly staff. Faxing, filing, photocopying and handling of routine queries. Arrange travel bookings, i.e. hotel, air tickets and general travel. Purchasing office supplies. wages, petty cash, manning the switchboard, preparing boardroom for meetings and arranging lunch, ordering and processing of orders, goods receiving tying up invoices with goods received notes for payments, general typing and client liaison.
• Logistics Clerk – finished goods store, responsible for the inspection, intake, recording and stock taking of finished goods.
• Receiving Clerk – raw stock store, inspecting, receiving and dispatching material and stocktaking.

• Finished goods store, responsible for the inspection, intake, recording and stock taking of finished goods.
• Tracked orders and notified customers of status or potential delays.
• Maintained damaged goods records, backorder logs, and any applicable regulatory reporting.
• Maintained excellent working relationships with customers by efficiently responding to inquiries and complaints concerning work orders, invoices and shipments,.
• Reported customer feedback to management, including any signs of customer dissatisfaction.
• Verified accurate account invoicing through collaboration with accounting department.
• Generated all documentation and information required for customer shipments.
• Used coordination and planning skills to achieve results according to schedule.
• Completed all paperwork, recognizing any discrepancies and addressing them in a timely fashion.