Sage Payroll
Hi, I’m
Deborah Zaloumis
Executive Administrator
Pretoria
Summary
Accomplished Executive Administrator with a proven track record at Cloudy Heavens Electrical Solutions, enhancing operational efficiency and confidentiality. Expert in database management and effective communication, I spearheaded administrative reforms and played a pivotal role in strategic decision-making. My leadership significantly improved project outcomes and streamlined onboarding processes, showcasing a blend of hard and soft skills essential for business administration. Provided Assistance to Executives ensuring all departments were kept up to date.
Overview
2
years of professional experience
Work History
Chameleon Fibreglass Centurion South Africa
Office Administrator
09.2023 - 01.2024
Job overview
- Coordinated communications, financial processing, registration, recordkeeping, and other administrative functions.
- Maintained electronic and paper filing systems for easy retrieval of information.
- Tracked office supplies and restocked low items.
- Reconciled account files and produced monthly reports with the help of an external Accounts company.
- Maximized office space utilization by maintaining a clean, organized work environment that encouraged productivity and efficiency.
- Contributed to a positive work environment by assisting in event planning efforts for company gatherings, to enhance employee engagement and networking opportunities.
- Demonstrated exceptional multitasking abilities while juggling diverse responsibilities, including reception duties and ad-hoc administrative tasks.
- Reduced administrative errors by diligently proofreading office documents and maintaining accurate records.
- Assisted in preparation and processing of payroll to facilitate prompt staff payments.
- Expedited invoice processing by accurately reviewing vendor submissions, reconciling accounts payable discrepancies, and conducting timely payments.
- Supported onboarding process for new hires, facilitating smooth transition into team.
- Implemented digital document management system, reducing paper waste and promoting environmental sustainability.
- Developed comprehensive database for tracking employee training and certifications, contributing to compliance with industry standards.
- Developed comprehensive database for tracking all work done, effectively tracking Quotations all the way through to remittances for requested jobs.
Cloudy Heavens Electrical SolutionsRustenburg South Africa
Executive Administrator
02.2024 - 06.2024
Job overview
- Streamlined office operations by implementing efficient administrative processes and procedures.
- Served as a trusted advisor to executives providing guidance and support in strategic decisionmaking.
- Safeguarded confidential information through the implementation of strict document management protocols and secure filing systems.
- Assisted executives in achieving business objectives with thorough project management support from initiation to completion.
- Ensured compliance across all areas of responsibility including legal requirements or corporate policies.
- Planned and booked staff training and collaborated with HR to streamline onboarding processes for new hires
- Managed day-to-day development issues.
- Increased accuracy through improved processes for fiscal monitoring and payroll.
- Translated business priorities into implementable actions.
- Filed paperwork and organized computer-based information.
- Answered high volume of phone calls and email enquiries.
- Created and managed office systems to efficiently deal with documentation. Both Company and employee documents, as well as Client documents.
- Worked with senior management to initiate new systems.
- Used Sage accounting to produce monthly invoices, reports, and other deliverables.
- Prepared and submitted documentation for Tenders.
- UIF and E-filing upkeep and Timesheet capturing and filing.
Ayepyep Lifestyle Lounge Pretoria
Food and Beverage Server
10.2022 - 09.2023
Job overview
- Greeted guests warmly to foster welcoming environment.
- Provided training assistance for new hires, helping them acclimate quickly to restaurant procedures and expectations for excellent service delivery.
- Collaborated with kitchen staff to ensure timely delivery of food orders, resulting in positive feedback from customers.
- Remained focused, calm and professional during peak rush hours.
- Providing excellent customer service, successfully upselling relevant products and services for increased customer satisfaction.
- Promoted a safe dining environment by adhering to strict food handling guidelines and maintaining cleanliness standards throughout the establishment.
- Addressed and handled customer complaints in polite and professional manner.
- Checked on guests throughout meal to attend to needs and provide great service.
- Entered orders accurately to produce finalized checks and attain correct payments from guests.
- Anticipated customer needs and responded accordingly to increase customer satisfaction.
- Memorized dynamic menu options to accurately relay offerings to guests.
- Assisted in maintaining a positive work environment by fostering open communication and teamwork among staff members, resulting in higher overall job satisfaction levels.
- Provided courteous, friendly service while multitasking in fast-paced environment.
- Used point-of-sale systems and completed end-of-shift paperwork accurately.
- Managed high-volume order requests during peak hours while maintaining accurate order fulfillment and prompt service.
- Served food and beverages promptly with focused attention to customer needs.
- Utilized communication practices with kitchen staff to deliver customer meals in timely manner.
- Bussed and reset tables to keep dining room and work areas clean.
- Cultivated warm relationships with regular customers.
Goods and Groceries 2UPretoria
Administrative Assistant Part Time
04.2022 - 04.2023
Job overview
- Ensured orders were packed and shipped on time.
- Created Quotations and Invoices for Clients.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Separated orders and distributed them to clients on collection.
- Communicated with staff effectively and efficiently to ensure things ran smoothly.
- Data capturing and Quickbooks.
- Streaming calls before they got to the CEO
Education
Skills Academy Pretoria South Africa
Certificate from Professional Secretary
Skills Development Bulawayo Zimbabwe
Certificate from Office Management
07.2022
Skills Development Bulawayo Zimbabwe
Certificate from Business Planning
06.2022
Skills
Staff Management
Effective communication
Time management
Database Management
Credit management
Accounting software
Training documents
Project Management
Filing and data archiving
Advanced MS Office Suite
Software
Sage Accounting
ERS Biometrics
MiE verification
Passport 360
Ariba
Work Preference
Work Type
Full TimePart TimeContract WorkGig WorkLocation Preference
RemoteOn-SiteHybridImportant To Me
Career advancementPersonal development programsHealthcare benefitsPaid sick leaveStock Options / Equity / Profit SharingTimeline
Executive Administrator
Cloudy Heavens Electrical Solutions
02.2024 - 06.2024
Office Administrator
Chameleon Fibreglass
09.2023 - 01.2024
Food and Beverage Server
Ayepyep Lifestyle Lounge
10.2022 - 09.2023
Administrative Assistant Part Time
Goods and Groceries 2U
04.2022 - 04.2023
Skills Academy
Certificate from Professional Secretary
Skills Development
Certificate from Office Management
Skills Development
Certificate from Business Planning