LEHASA MAZIBUKO

This role reports directly the Executive Manager-Financial Services [CF0]

MAIN RESPONSIBILITIES

On a day to day basis main responsibilities for the role include among others -

• Managing Demand, Acquisition, Disposal, Logistics, Bid Administration, Contract Management and Assets Management within the Corporation.

• Ensure that all existing and emerging risk within area of responsibility are managed and/or reduced to an acceptable level.

• Ensuring that Policies and Procedures are put in place to prevent abuse of procurement processes in all material respect.

• Set vision and provide strategic direction of the unit in line government applicable regulation and transformation objectives.

• Provide strategic and operational leadership to team ensuring that the team all rally towards the same direction as a unit.

• Provide guidance to the Leadership and all end users in relation to procurement related activities to ensure that decisions take are in all material respect compliant to prescripts.

• Ensure that team performance agreement is set at the correct tone and is in support of the Corporation Strategy.

• Engaging with external stakeholders which include among others National Treasury OCPO, Suppliers and others in relation to the business of the Corporation.

NOTABLE ACHIEVEMENTS

SCM is a highly regulated environment thus any error would result to irregular expenditure which in most instances would take away a clean audit of the Corporation. Thus, through implementation of Policies, Processes and Internal Controls since joining the Corporation the following audit outcomes -

• 2014/15 – Clean Audit

• 2015/16 – Clean Audit

• 2016/17 – Clean Audit

• 2017/18 – Unqualified Audit

• 2018/19 – Clean Audit

• 2019/20 – Unqualified Audit

• 2021/22 – Clean Audit

OTHER KEY RESPONSIBILITIES

• Chairperson of Bid Evaluation Committee

• Member of Various Committees within the Corporation

• Finance Lead - Transfer of DLCM to RTMC

The HOA Finance Director handles association’s money and financial matters. Also, conduct internal controls and monitor how funds are being handled within HOA. In addition, maintain financial records, conduct regular audits of finances, create HOA’s annual budget and deal with association’s taxes. Also be responsible for overseeing HOAs insurance to ensure that association has adequate insurance types.

The Audit and Risk Management Committee plays a critical role in making recommendations to College Council and other relevant authorities with regards to following broad areas:

a) Financial reporting to management and other users of such information; b) Risk management;

c) Internal audit;

d) Combined assurance;

e) Internal control;

f) Special and forensic investigations;

g) IT Governance;

h) Legal and regulatory compliance; and

i) External audit.

The Finco is assigned the following functions:

· To monitor the implementation of the DAF that has been prescribed by the DHET.

· To take overall responsibility for the review of the appropriateness and applicability of financial policies and recommend suitable changes to Exco/Council.

· To oversee and approve College budget submissions, virements (an authorized

transfer of funds from one use to another) and quarterly revisions and ensure that

the outputs to be delivered are specific and consistent with the desired outcomes.

· To recommend to Exco/Council, and ensure that the necessary steps are taken to

instigate any financial related investigations into financial misconduct or

maladministration, when College policy processes to report these matters have not

been followed by management. The provisions of S46 of the CET Act need to be

followed in this regard.

· To ensure that an appropriate management information system is established to

provide prompt and accurate financial information.

· To consider the quarterly financial reports generated by the CFO and ensure that

the monthly reports are of an acceptable standard and adequately reflect any

shortfalls or under-collections in budgeted income (as this may impact on the

College’s ability to deliver services) as well as any overspending (as this may result

in unauthorised expenditure). The quarterly report must also project revenue and

expenditure for the remainder of the year, and show any remedial action proposed

by the Deputy Principal- Finance (where necessary).

· To review and recommend to Exco/Council any capital projects according to DAF,

prior to commitment, and to monitor and report on the progress thereon.

· To review and recommend to Exco/Council, any necessary and appropriate

increases in estimated total costs of projects included in the approved budget, over

and above the pre-approved variation in the Supply Chain Management Policy, that

management are proposing.

· To review and recommend to Exco/Council any sale or disposal of moveable assets

proposed by management above the delegation of the Accounting Officer.

· To review managements business case before submitting to Council for noting and

submission to the Minister to approve the disposal of immovable assets.

· To consider and recommend to Exco/Council the write-off of all bad debts or

settlement or abandoning of legal actions to recover amounts due to the College.

· To consider and recommend to Exco/Council the write-off resulting from impairment

of assets per the College’s financial policies.

· To review and recommend the annual financial statements to Exco/Council

· To consider all material financial matters relating to the College’s relationship with

the Department, NSFAS and any other government organ and make appropriate

recommendations to Exco/Council, if necessary.

The role was reporting directly to the Regional Manager

MAIN RESPONSIBILITIES

On a day to day basis responsibilities were among others the following-

• Pro-actively identify and drive any potential new business development within Free State especially that contributes to reduction of unemployment.

• Handling and processing of finding inquiries and finding applications on a daily basis with relevant recording on SAP.

• Conduct business plan screening, processing and completion of basic assessments of funding request applications to ascertain if such applications do meet the basic requirements for funding.

• Participate by being actively involved in Due Diligence assessment for qualifying applications as part of the National Office teams.

• On conclusion of the due diligence then compile a transaction report and submit application with all necessary supporting schedules for approval to IDC Committees for consideration.

• Provide business support within Free State province within the parameters of the Business Support Program which include amongst others:

> Pre-approval: Assist the entrepreneur in developing a sound business plan.

> Post-approval: Identify and address any operational, strategic and financial management gaps as part of supporting business to remain a going concern.

> Post disbursement: Client liaison, Site Visits and/or Inspections, Administrative Support

• Responsible for stakeholder relations which includes building relations and networks within the Province in order to create and promote awareness about IDC existence as well as opportunities that the IDC provides.

• Develop and maintain a good relation with similar organisation and/or sister entities to ensure that entrepreneurs get the relevant funding support required.

• Support the Regional Manager in developing and implementing the IDC FS strategy

• Prepare monthly reports and progress on the pipeline for funding requests and applications received.

NOTABLE ACHIEVEMENTS

• Promotion of IDC within Free State province by arranging and also taking on various stakeholder engagements wherein I would be presenting on IDC funding opportunities.

• Was able to support two Companies who received funding from IDC through providing support from initiation pre-approval stage of the business plan development up to post disbursement. These organistaion managed to purchase the highly needed plant and equipment and funding for operational requirement to keep the business afloat.

The role was reporting directly to the Chief Financial Officer.

MAIN RESPONSIBILITIES

On a day to day basis my responsibilities included amongst others -

• Monitor and ensure accurate processing of Salaries, Pension and S&T and ensured accurate monthly Persal closure.

• Manage and review monthly debt including review of debt reconciliation, following up on long outstanding debt.

• Manage and maintain effective and timeous creditors’ payment including reconciliations.

• Manage and oversee the Internal Control sub-unit with an aim of minimising irregular expenditure and/or fruitless expenditure.

• Provide support and advice to the CFO and the Head of Department/Accounting Officer on Financial Accounting, Budget and Supply Chain related matters.

NOTABLE ACHIEVEMENTS

• In consultation with Director Revenue split Revenue section into Revenue Collection and Revenue Accounting, where the Accounting part was transferred to Financial Management. The purpose was to create segregation of duties between revenue collection and revenue recording. In the main this was meant to to improve accountability, reduce event of fraud, to improve monitoring of revenue and to ensure accurate revenue recognition by timeous capturing of revenue on BAS.

• Realigned Inter Departmental Claims under one person to ensure that claims are centralised and properly monitored. Reconciliation was introduced to ensure no duplicate payments occur.

• Insourced the function of preparing Departments Financial Statements by cancelling a contract which was held by E&Y Consultants for years. Prepared the AFS in and trained other two officials of the Department of on how to compile the financial statements. This was in response to call by National Treasury for government departments to minimize the use consultants on areas where the departments can be able to perform such functions internally.

• Was appointed as a member of Audit Committee whose responsibility was to attend to all audit matters raised by Auditor General. The role of the committee was to provide support to the Accounting Officer and all Chief Directors by ensure that all findings are responded to adequately with all relevant evidence.

The role was reporting to the Acting Director Financial Management.

RESPONSIBILITIES

On a day to day basis my responsibilities were amongst others:

• Ensure that monthly reconciliations and prepared and reviewed for PMG Bank accounts

• Ensure that weekly cash forecast is prepared and monitored to ensure that the Department is able to meet its payment obligations of paying suppliers and other external service providers.

• Prepare and submit monthly cash requisition for the Department to Provincial Treasury to ensure that the Department has adequate financial resources to meet it obligations and commitments.

• Manage, monitor and report on MEC credit card spending. Further ensure that all supporting documents are obtained from the MEC's office to perform reconciliation and request timeous reimbursement thereof.

• Manage and manage all clearing accounts in relation payments to ensure that on a monthly basis these accounts cleared and have a NIL balance each month.

NOTABLE ACHIEVEMENTS

• Due my contribution to Financial Management - I was nominated to lead Financial Management unit as an Acting Director – Financial Management.

• Implemented and automated majority of the processes using Excel to minimise manual calculation of Creditors Reconciliations.

• Implemented a Budget, Expenditure and Cash Available Monitoring System. The purpose of the system was to ensure that the Department does not spend above budget allocation and ensure that no unauthorized spending is incurred. On a weekly basis this report was provided to the CFO to glimpse of what is Departmental Spending and what is available.

The role was reporting to the Director Supply Chain Management.

RESPONSIBILITIES

When I joined Police, Roads and Transport - the Department was under Administration due to various challenges which in the main related to Supply Chain Management. As a result the key focus was to ensure that the status core is drastically reversed so that the Department may return to normal. On a day to day basis my responsibilities were amongst others:

• Policy Development - the focus on this area was to speedily develop SCM policies and procedure and ensure that such are implemented. I would do presentation across the Department on SCM Policy and Process to ensure that all and sundry understand and comply with developed policies and procedures.

• Demand Management - In line with new policies and procedures - ensure that all end user sub-units comply with Demand processes which include amongst others development of procurement plan in line with allocated budget. Consolidation and monitoring of execution of the procurement plan in accordance to set timeframes and expectation of the end user. Monthly reporting of achievements and/or non-achievement of targets with reason especially on non-achievements. Prepare reports to Provincial Treasury on progress on procurement plan.]

• Specifications Development - Management and ensure that adequate and clear specification for bids and quotations are developed to ensure that correct items are procured, at correct price and to ensure delivery is also for the correct items.

• Acquisition Management - Ensure effective and efficient management of procurement of goods and services in line with prescribed policy and regulations for Bids and Quotation Management. These includes amongst others -

> Prepare reports on all deviations from procedure and report to Provincial

Treasury as prescribed and required.

> Compile and submit a report to Provincial Treasury for any variation

order/extension of scope of work and price escalation.

> Ensure that awarded bids are submitted to Legal division for compilation of contracts.

> Ensure correct application and calculation of 80/20 or 90/10 in relation to Preferential Procurement Framework guidelines.

• Assist the then Director with establishment of new Performance and Risk Management unit within SCM which was responsible for the identification and review of risk. Also the sub unit was responsible for monitoring of risk and performance of SCM unit in all material respect.

NOTABLE ACHIEVEMENTS

• Contributed to the achievement of improvement on the audit outcome from Disclaimer Opinion in 2010/11 to consecutive Unqualified Audit Opinion until 2014/15 period through constant improvement and implementation of controls.

• With team work and hard work , the Department's rating on Supply Chain Compliance improved from being on 10 Position to being 2nd on top after Provincial Treasury on compliance to Treasury Regulation and Supply Chain prescripts.

• I was nominated to be an Acting Director from 01 April 2012 to 31 October 2012 after the then Director resigned.

• Appointed as Chairperson Bid Specification Committee from June 2013 to February 2014.

• Appointed as Chairperson Bid Adjudication Committee for Contractor Development Program from 01 April 2013 to June 2014.

• Contributed in ensuring that the Department improves and finally being removed from under Provincial Treasury Administration and that it operates normally.

The role was reporting to a Divisional Accountant or Senior Accountants within Western Cape Division.

RESPONSIBILITIES

On a day to day basis I was responsible for among others the following:

• People and Team Management - Fully responsible and in charge of Wages Department Team (7 team members). Other departments directly involved with and partially oversee included Expenses Department (17 members), Debtors/Franchise Department (4 members) and Banking Department (7 members), Creditors Department (34 members) and Store Managers (37 stores managers).

• Turnover Growth Monitoring - Oversee Turnover target for all store to ensure that Budget is met and where there is no growth then engage with Store Manager to come up with measures to recover and meet target.

• Inventory Monitoring – Run and analyse weekly stock balances per store and report on amount write off to ensure that write off above set thresholds are monitored and store managers are informed.

• Month End Journals - Prepare month end Inter-company journals for various divisions within group. Also prepare journals for rebates allocation on a monthly basis per store in line with buyers reports.

• VAT Compliance - Calculate and complete monthly VAT Return for Namibian division and submit timeous themonthly Import Vat return to Namibia Tax Authorities.

• Franchise Division - Perform weekly Franchise Debtors monitoring and reviews. Ensure that franchise debt longer than 60 days is followed up and penalties are sanctioned in line with the agreement.

• Reporting - : Prepare Monthly Management Accounts for senior management and Store Manager for each store as well as year end reports. Management Accounts in the main focuses on Statement of Performance for each store.

NOTABLE ACHIEVEMENTS

The following are notable achievement during my stay with Pick n Pay Western Cape -

• Was part of the core team that facilitate Sale of Score Division and transfer to Spar Franchise. My role was to ensure that all stores that are transferred are closed off properly and at the correct value.

• Was part of project team that facilitated transfer of Pharmacies from Corporate Account to Western Cape and transfer of Hyper’s to Western Cape Region representing Western Cape Finance.

• Obtained a Progress Award (March 2011) – in recognition of outstanding and superb attitude, wonderful spirit and dedication to getting work done.

As a Article Clerk/Trainee one would be reporting to various manager for each Audit.

RESPONSIBILITIES

As a Trainee my responsibilities were spread into different audit areas depending on the client. These responsibilities include amongst others the following -

• Technical Duties and Skills

> Obtaining and understanding client background and accounting system

> Identify client specific risks, evaluate & perform test internal controls

> Design appropriate audit procedures to gather audit evidence

> Perform the test of detail on client’s financial statements depending on the area of responsibility allocated

> Ensure that correct accounting treatment of transaction and balances is adhered to in terms of IFRS’s.

• Organisational and Management Skills

> Project management, People management, Proper delegation of duties,

> Leadership, Coaching and Mentoring

> Broad business and Political awareness

• Personal Skills and Competencies

> Self Management, Initiative, self learning and prioritising

> Easily adapt to new environment,

> Ability to locate, organize and understand information

>Critical analysis and reasoning

> Identify and solve unstructured problems

> Deadline driven, timely and appropriate reporting to clients

> Preparing report to management containing findings, recommendation, and explain impact of non implementation of recommendations.

• Interpersonal Skills

> Team work, Communication, Effective Listening,

> Negotiation of acceptable solution

KEY CLIENTS

> Chevron Texaco (US Listed) – Petroleum Products Industry

> Shoprite Group – Retail FMCG Industry

> Educor Group – Training and Education

> Van de Ghiste (Pty) Ltd – Pharmaceutical Products Exports and Import

> Donaldson Filtration (Pty) Ltd – Manufacturing

> Via Afrika Group – Educational and other reading materials

> Arwa (Pty) Ltd – Manufacturing

• One would be reporting to various manager for each Audit
• RESPONSIBILITIES
• As a Trainee my responsibilities were spread into different audit areas depending on the client
• These responsibilities include amongst others the following -
• Technical Duties and Skills
• > Obtaining and understanding client background and accounting system

> Identify client specific risks, evaluate & perform test internal controls

> Design appropriate audit procedures to gather audit evidence

> Perform the test of detail on client’s financial statements depending

on the area of responsibility allocated

> Ensure that correct accounting treatment of transaction and balances

is adhered to in terms of IFRS’s

• Organisational and Management Skills

> Project management, People management, Proper delegation of

duties,

> Leadership, Coaching and Mentoring > Broad business and Political

awareness

• Personal Skills and Competencies

> Self Management, Initiative, self learning and prioritising

> Easily adapt to new environment,

> Ability to locate, organize and understand information

>Critical analysis and reasoning > Identify and solve unstructured

problems

> Deadline driven, timely and appropriate reporting to clients

> Preparing report to management containing findings,

recommendation, and explain impact of non implementation of

recommendations

• Interpersonal Skills

> Team work, Communication, Effective Listening,

> Negotiation of acceptable solution

The role was reporting to Senior Accountant.

RESPONSIBILITIES

On day to day basis the following were among others responsibilities:

• Procurement – Oversee and sign off all purchase orders. Ensuring that all purchases are in compliance to the Procurement Policy and accompanied by adequate supporting documents to support selection process.

• Inventory - Monitor receiving and issuing of inventory from the stores. Provide supervision of stock counts and ensure that count processes are documented and complied with during count. Sign off all counting sheet and related valuation working as well as supporting schedules.

• Bank Function – Monitor and review all bank related transactions. Review cash book transactions and sign off bank reconciliations.

• Cash Flow – Prepare monthly cash flow, do monthly cash flow projections and report on Cash Flow variances - Budget v/s Actual.

• Assets – Update assets Register, Reconcile Register to GL.

• Audit File – Prepare a monthly audit file with accompanying support documents.

• VAT File - Prepare a monthly Vat File

• Creditors – Inspect, sign off all creditors payments and creditors’ reconciliations