Chief Registry Clerk (Office Services) Department of Justice and Correctional Services
01.2014 - Current
Currently Supervise 16 Registry clerks
2 officials in facility Management registry
3 Officials in finance registry
5 Officials in Salaries registry
2 official in law Enforcement
4 Officials in State law advice
Allocation of work to 16 registry clerks
Compiling weekly statistics
Customer Service
Oversee that queries at counter table are handled effectively
Oversee that issuing and receiving of files and documents are done on time
Handling of internal & external enquiries
Record Management
Oversee that effective filing and record are well managed on time
Oversee that retrieval of documents and employee personal files are done immediately
Oversee that Auditing of files are done without any hindrances
Oversee that all files are index upon opening
Ensure that file plan is followed all the time
File maintenance
Oversee that Opening and filing records in accordance with the file plan and Record Management procedure
Oversee that Opening & closing of files are done on time
Oversee that no duplicates files are created unnecessarily
Oversee that worn out file covers are replaced immediately
Maintain the file control register and monitor movement of files and documents
Oversee that file size of 3cm is monitored
Binding of correspondence into files with Indian tags
Maintaining files according to record classification
Manage the document storage in the registry
Oversee that archiving of all A 20 files are done accordingly
Safety and Security
Oversee that files are protected against theft, loss and damage
Oversee that tracking and tracing misplaced files is done
Oversee that the number of files requested and collecting outstanding files from staff
Incoming and outgoing Mail Management
Opening & sorting of daily mails
Management and control of remittance register
Receipt and sorting of outgoing mail
Ensure that the franking machines are loaded with sufficient funds
Ensure that the franking machines are serviceable
Franking & registering outgoing mails
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