Crystal Crystal
Soweto
Summary
Talented Administrator highly successful at motivating teams and streamlining operations. Analytical problem solver and persuasive communicator with talent for thinking outside box for creative solutions.
Overview
15
15
years of professional experience
Work History
Administrator
Aerotruck SA
3 2021 - Current
- Balancing of books, Prepare and verify daily reports, Prepare daily income/sales and prepare daily journal entry, Communicate with managers and others working on in stores, Prepare authorized debits and credits, Compile monthly reports, Investigate and collect returned items, Maintain returned check account, Maintain chargeback account, Prepare monthly balance sheet schedules, Prepare accounting related entries to numerous registers, journals and logs, Follow our company's established accounting processes, Support accounts payable activities to ensure accuracy and timeliness of invoice creation and entry, Regularly maintain detailed, Reconciliations of all balance sheet accounts, Provide detailed analyses and explanations of all transactions, Prepare documentation for external, Process orders via email or phone, Check data accuracy in orders and invoices, Liaise with the Logistics department to ensure timely deliveries, Maintain and update sales and customer records, Develop monthly sales reports, Communicate important feedback from customers internally, Ensure sales targets are met and report any deviations, Stay up-to-date with new products and features
Office Administrator/PA
Risk and Liability Services
08.2017 - 10.2020
- Answering Phones, Greeting Visitors, Buying Equipment and Supplies, Create and Manage Written Communications, Meeting Preparation of Management of office equipment, Maintaining a clean and enjoyable working environment, Handling external or internal communication or management systems, Managing clerical and drivers, Organizing, arranging and coordinating meetings, Sorting and distributing incoming and outgoing post, Coordinate office activities and operations to secure efficiency and compliance to company policies, Supervise administrative staff and divide responsibilities to ensure performance, Manage agendas/travel arrangements/appointments etc
- For the upper management, Manage phone calls and correspondence (e-mail, letters, packages etc.), Support budgeting and bookkeeping procedures, Create and update records and databases with personnel, financial and other data, Track stocks of office supplies and place orders when necessary, Submit timely reports and prepare presentations/proposals as assigned, Assist colleagues whenever necessary, Managing office supplies stock and placing orders, Preparing regular financial and administrative reports, Administration of company databases, Manage office supplies stock and place orders, Prepare regular reports on expenses and office budgets, Maintain and update company databases, Organize a filing system for important and confidential company documents, Answer queries by employees and clients, Update office policies as needed, Maintain a company calendar and schedule appointments, Book meeting rooms as required, Distribute and store correspondence (e.g
- Letters, emails and packages), Prepare reports and presentations with statistical data, as assigned, Arrange travel and accommodations, Schedule in-house and external events, Preparing health and safety file for customers
Receptionist/Admin/Pa
Ralph Jacob
05.2015 - 12.2015
- Answering switchboard, Checking of customer payments, Handling of petty cash, Dealing with purchase orders, Dealing with customers with queries, Counting of stock, Report back to management on possible errors, Signing in and out post, Sending customers invoices, Creating of sales orders, Dealing with customers directly, Coordinate / organize functions, Going to celebrity functions, Checking of company expenditures, Filing of such invoices, Upon POD request via email, scan and email requested document to individual, No staff may remove documentation from files, Ensure archive is maintained and kept neat, Invoicing: Posting and Uploading and emailing, Rearising of Credited Invoices where needed, Filing and General Admin Duties (printing Certificates, Posting etc) as required, Update Installers Leave & Loan Servers on Schedule, Purchasing both internally (IBT's) and externally from suppliers, Reconciling of purchases at month end, Run daily back order reports, Invoicing and creditors, Admin, Handle all queries, Quotations, Sourcing of products from various suppliers, Following up on orders, Drawing up contracts for customers, Working on projects designs with celebrities, Doing Presentations for the company, Assisting Directors with functions/launch
Receptionist/Finance Clerk
On The Dot / Media 24
06.2013 - 06.2014
- Answering switchboard, Finance administration and clerical support, Handling of petty cash and recons there of, Dealing with purchase orders, Diary Management for Financial Director, Dealing with customers with queries, Sourcing equipment from suppliers, Report back to management on possible errors, Balancing of branch recons, Checking on eft(payments) on customers, Checking of registers and attendance, Ordering of stationary, office supplies, foodstuff for company, Signing in and out post, Book and arrange congress / conferences for staff members set up / prepare for video / conference calls and ensure good working order of equipment, Filing Systems and Document management, Maintain an accurate and updated filing / document management system, Sound interpersonal and liaison skills, assertive but tactful, Schedule and confirm meetings / appointments and actively assist with any preparations eg book venues, arrange catering, prepare agenda's, organize equipment etc, Able to maintain confidentiality and integrity, Time management skills - able to prioritize, plan and organize, Ability to analyze information and deal with it, Maintain a high standard of accuracy, quality and timeliness, Proactive approach, able to work under pressure and multi-task, Willingness to take responsibility, Team player but able to work independently, Screen incoming calls and assist where possible, Compile information, obtain approval, distribute, file and maintain mailing Order / manage stationery and kitchen supplies, Coordinate / organize functions, Supervise drivers, tea and cleaning ladies
Receptionist/Pa/Hr Assistance
African Mediums
08.2012 - 04.2013
- Manage the office / reception area effectively, General administration and clerical support, Handling of petty cash and recons there of, Confirm appointments, Switchboard, Prepare refreshments for visitors / clients when necessary, Dealing with local and international clients, Sourcing equipment from overseas clients, Report back to management on possible escalations, Routing technical requests to technical team or service providers, Ensure critical cases are escalated when required according to procedures, Liaising with freight and courier companies, Booking of accommodations' and car rentals for clients and management, Ordering of stationary, office supplies, foodstuff for company, Checking of pay slips, registers and attendance, Dealing with staff queries
Sap Data Controller
Metro Africa Cash Head Office
02.2009 - 05.2012
- Mark up codes, Pricing of articles, Creating of articles, Purchase orders, Wper-pos interface monitor (clearing stock), Manufacturing codes, Pack linking, Price changes of articles, Suspensions, Clearing of liv; s, Blocking of info record (store cannot order), Statements, PROMOTED, Buyers Clerk/Data Steward/Pa, Working With Buyers And Suppliers Directly, Supplier Liaison, Communication with Suppliers regarding late deliveries, stock issues and pricing problems, Negotiated with pricing on products and listing potential products, Assisted Buyers and worked with Suppliers, Liaised with Suppliers in the absence of the National Buyer, Making of appointments for buyer in diary, Captured of Articles (Articles Master), Created barcodes or bundle products, Changed details viewed for query to be assessed by Merchandise Controller - Vendor Pricing, Priced products and negotiated products with Head Office ensuring all competition Stores get the same price, Head Office implemented price increases and decreases, Vendor Purchasing, Completed orders and allocations for 120 Stores, Replenishment of stock, Accept / regret invitations to meetings and functions, Manage / acknowledge receipt of correspondence, Check e-mails and respond where possible, Minute meetings and assist with follow up actions, Meeting and greeting of suppliers and clients, Ensure management are fully briefed and prepared for meetings, Filing Systems and Document management, Maintain an accurate and updated filing / document management system, Able to maintain confidentiality and integrity, Effective and confident communicator, Maintain a high standard of accuracy, quality and timeliness, Proactive approach, able to work under pressure and multi-task, Willingness to take responsibility, Team player but able to work independently
Education
Maraisburg High
Skills
MS Office Word (advanced)
MS Office Excel (advanced)
Windows XP (advanced)
Windows Professional 2000 (advanced)
Pastel Version (good)
SAP (advanced)
Internet and e-mail
Knowledge of Proteus
Dependent
One
Cover Letter
Dear: To whom it may Concern
It is my goal to work with a team that shares my dedication to growth and advancement, so it is with great excitement that I forward my application for the position, with more than 10 years of experience in administrative support positions, I will bring a passion for problem solving and an expertise for innovation through team work. Here are some of the much strength I can leverage to advance the company's mission:
- A strong reputation for driving productivity by leveraging excellent front office management skills, while maintaining strong working relationships with all team members, clients and suppliers
- Dexterity with Microsoft Excel, Word, Outlook, and PowerPoint, and Adobe Acrobat Professional
- My solid educational foundation, commitment, and experiences are outlined on the attached resume. I look forward the opportunity learn more about this opportunity and to discuss how I can contribute my strengths at your company.
Thank you for taking the time to review my credentials and experience.
Sincerely,
Crystal Sinnye
Basic income of R 15 500.00
Personal Information
- Date of Birth: 09/14/88
- Gender: Female
- Marital Status: Single
Languages
Afrikaans
References
- Ralph Jacob, Rikus, 0118383379
- Aerotruck SA, Marusca, 071 430 0744
- Risk and Liability, Chantelle, 081 720 9944
- African Mediums, Rajesh, 011 837 6032
- Metro Africa Cash Head Office, Zane Parton, 0825750200
- On the Dot Media, Lynette, 0834891218
Timeline
Office Administrator/PA
Risk and Liability Services
08.2017 - 10.2020
Receptionist/Admin/Pa
Ralph Jacob
05.2015 - 12.2015
Receptionist/Finance Clerk
On The Dot / Media 24
06.2013 - 06.2014
Receptionist/Pa/Hr Assistance
African Mediums
08.2012 - 04.2013
Sap Data Controller
Metro Africa Cash Head Office
02.2009 - 05.2012
Administrator
Aerotruck SA
3 2021 - Current
Maraisburg High