Seasoned Contact Center Operations Manager and talented leader with 9 years of experience in different levels of management applying exceptional planning and problem-solving abilities toward enhancing business plans and day-to-day activities. Results-driven and resilient in developing teams while improving processes and increasing productivity. Bringing solid understanding of industry trends, excellent communication skills, talent for spotting areas in need of improvement and implementing changes with strategic approach.
I am an Exceptional Operations Manager focused on successful team building, cost-cutting and operational improvements. Determined to cut costs without impacting quality of products and services. Reliable team player committed to building high-performing teams. Knowledgeable Contact Center Manager with proven track record in managing operations for large centers. Successfully streamlined processes and improved efficiency, leading to enhanced customer satisfaction. Demonstrated leadership and problem-solving skills to drive team performance and adapt to dynamic environments.
Overview
9
9
years of professional experience
4
4
years of post-secondary education
Work History
Contact Center Operations Manager
SIGMA CONNECTED
Cape Town
03.2023 - Current
My role with the Sigma Connected organization is to support frontline staff and to provide continuous support before managing, ensuring that client KPIS are met, and focusing on developing staff
I'm part of a progressive team where creative thinking and collaboration solves problems and contributes to the well-being of the company
Highly approachable, positive & resourceful in dealing with change
Proactive approach to building rapport
Highly planned, forward focused and organized
Plans, schedules, and organized tasks according to priorities
Flexible in dealing with changing priorities
Presents information in a clear, logical manner
Uses effective judgement to solve problems, identifying solutions where possible
Demonstrates flexibility and adaptability to changing priorities and quality delivery within tight time scales
Deals with administrative requests in a timely, effective, and customer-focused manner
Pro-active, self-confident and a self-starter
Excellent communication skills
Good administrative and organizational skills
Client centric with excellent written and verbal communication skills
Work effectively in a team - team player
Able to work independently and achieve expected results and more under pressure
Trustworthy, hardworking, dedicated, flexible, practical and easy adaptable to different situations
Eager to learn new skills, good listener and good with people
I have been in the role of Senior Operation Manager, liaising directly with the client
I have a proven record in the BPO environment for just over 8 years
Given my diverse work experience and strong interpersonal skills, I am able to communicate (verbal and written), build and maintain professional relationships effectively at all levels
I am competent, self-motivated person and certify hereby that all information supplied is correct
Senior Team Leader
TELEPERFORMANCE (NBROWN)
Cape Town
10.2022 - 03.2023
Leadership and Team Management
Oversee Team Leaders: (6 Team Leader Provide guidance, mentorship, and support to Team Leaders to enhance their performance and effectiveness in managing their teams.
Drive Team Performance: Monitor the performance of multiple teams, ensuring they meet or exceed KPIs such as customer satisfaction, quality, and productivity.
Conduct Performance Reviews: Regularly review the performance of Team Leaders and their teams, providing constructive feedback and identifying areas for improvement.
Promote Engagement: Foster a positive work environment by motivating team leaders and advisors, resolving conflicts, and addressing employee concerns.
Operational Excellence
Monitor Key Metrics: Analyze performance metrics and operational reports to identify trends, opportunities for improvement, and potential challenges.
Implement Strategies: Work with Operations Managers to develop and implement strategies to improve efficiency, quality, and performance across teams.
Ensure Compliance: Maintain adherence to company policies, industry regulations, and contractual obligations, addressing any compliance risks.
Support Escalations: Assist Team Leaders in managing escalated customer issues, ensuring timely and effective resolution.
Training and Development
Coach Team Leaders: Provide ongoing training, coaching, and development opportunities to Team Leaders to enhance their leadership and management capabilities.
Facilitate Skill Development: Identify skill gaps within teams and coordinate training programs to address them, ensuring high levels of competency and performance.
Promote Knowledge Sharing: Encourage collaboration and best-practice sharing among Team Leaders and advisors.
Communication and Reporting
Act as a Liaison: Serve as the communication bridge between Team Leaders and the Operations Manager, ensuring alignment of goals and priorities.
Prepare Reports: Consolidate performance data from multiple teams and present actionable insights to Operations Managers.
Stakeholder Communication: Collaborate with internal and external stakeholders to align team objectives with business goals.
Problem-Solving and Decision-Making
Resolve Operational Issues: Address day-to-day operational challenges promptly and effectively, ensuring minimal disruption to workflow.
Drive Process Improvement: Identify inefficiencies in processes and propose solutions to enhance performance and customer experience.
Customer Service Manager
IINET (MERCHANTS - DIMENSION DATA)
Cape Town
06.2016 - 02.2020
Team Leadership
Supervise Advisors: Oversee a team of advisors, ensuring they meet daily, weekly, and monthly performance targets.
Monitor Performance: Track individual and team KPIs, such as call quality, customer satisfaction, resolution rates, and sales conversion rates.
Provide Feedback: Conduct regular performance reviews and coaching sessions to guide advisors in meeting their goals.
Motivate the Team: Foster a positive, collaborative, and goal-oriented atmosphere to drive team engagement and morale.
Operational Management
Daily Team Management: Organize and allocate tasks, ensuring appropriate coverage for call volumes and workload.
Adhere to Schedules: Monitor adherence to schedules, ensuring efficient handling of calls and minimizing customer wait times.
Quality Assurance: Conduct call monitoring to ensure service quality, compliance with company standards, and identification of improvement areas.
Handle Escalations: Assist advisors with escalated customer issues, ensuring prompt and effective resolution.
Customer Experience
Champion Customer-Centricity: Ensure that advisors deliver a high level of customer service, aligned with iiNet’s values and standards.
Drive First-Call Resolution: Work with the team to resolve customer inquiries effectively during the first interaction.
Improve Processes: Identify and propose improvements to processes and procedures that enhance customer experience and operational efficiency.
Training and Development
Onboard New Advisors: Support the training and integration of new team members into the call center.
Ongoing Coaching: Provide one-on-one coaching and group training sessions to improve skills and performance.
Identify Skill Gaps: Recognize development opportunities and coordinate with training teams to address them.
Reporting and Communication
Daily Reporting: Prepare and present reports on team performance, highlighting achievements, challenges, and areas for improvement.
Liaise with Management: Act as a point of contact between the team and senior management, ensuring alignment on objectives and strategies.
Communicate Updates: Disseminate company updates, changes in policies, or new product information to the team.
Customer Satisfaction: Metrics such as Net Promoter Score (NPS) and Customer Satisfaction Score (CSAT).
Team Productivity: Number of calls handled, average handling time (AHT), and adherence to schedules.
Resolution Rates: First-call resolution (FCR) and escalation rates.
Sales Performance: Conversion rates, sales per hour, or upselling success (if applicable).
Quality Assurance: Call quality scores and compliance with company standards.
Education
Grade 12 -
OCEAN VIEW SECONDARY SCHOOL
Cape Town
01.2011 - 01.2015
Skills
Excellent communication skills
Good organizational skills
Client centric
Excellent verbal communication skills
KPI tracking
Performance management
Decision-making
Client relationships
Business planning
Customer relationship management
Planning and implementation
Customer relationship management (CRM)
Employee motivation
Strategic planning
Roles And Responsibilities
Analyze and maintain all service level agreements; implement improvement plans as needed.
Selecting, training, developing, and managing performance of direct reports and their associates; including planning and assigning work for staff in accordance with the organizations policies and applicable legal requirements.
Conduct scheduled reviews with the client on performance delivery and mitigate the consequences of any service level or KPI failures by means of remedial measures within timelines agreed by the client.
Create and maximize the relationship with the client.
Provide leadership and guidance to direct reports to ensure consistent administration of company policies and standards; define and implement any corrective actions needed to meet operational performance.
Conduct regular one-on-ones with direct reports to review individual performance, the performance of their team and offer ongoing developmental coaching.
Create a positive work environment through employee engagement; resolve employee relation issues in a professional and timely manner.
Participate in cross-functional meetings to review information received from operational support functions - Training, HR, Quality, WFM, TA. The client to define action plans that resolve issues and drive continuous improvement.
Implement best practices and over-deliver for clients, drive consistent performance, evaluate staffing needs, with input from BD and client and adjust to meet changing requirements.
Attend business reviews with the client.
Effectively manage a team of team leaders for delivery of service to clients on my site, ensuring all key performance indicators are met.
Lead, develop, motivate, manage, and organize a few teams across the client accounts ensuring we are consistently meeting clients expectations through regular and effective dialogue.
Translate the collective needs of the client ensuring this is achieved through operational delivery.
Co-ordinate the quarterly review/annual review processes in partnership with the strategic HR business partner ensuring all reviews are professionally conducted with the appropriate outcomes.
Skillsknowledgeattributes
Pro-active, self-confident and a self-starter
Excellent communication skills
Good administrative and organizational skills
Client centric with excellent written and verbal communication skills
Work effectively in a team - team player
Able to work independently and achieve expected results and more under pressure
Trustworthy, hardworking, dedicated, flexible, practical and easy adaptable to different situations
Eager to learn new skills, good listener and good with people
Timeline
Contact Center Operations Manager
SIGMA CONNECTED
03.2023 - Current
Senior Team Leader
TELEPERFORMANCE (NBROWN)
10.2022 - 03.2023
Customer Service Manager
IINET (MERCHANTS - DIMENSION DATA)
06.2016 - 02.2020
Grade 12 -
OCEAN VIEW SECONDARY SCHOOL
01.2011 - 01.2015
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