Cornelius Botes

Project Oversight

• Oversee and monitoring each project, ensuring that the overall Fixed Asset Register (FAR) is compiled in line with municipal policies, GRAP standards and project deadline.
• Project analysis and FAR data evolution, drafting detailed reports giving attention to FAR deficiencies which might have an impact on the turnaround time and project outcome.
• Review municipal asset policies in accordance with our methodologies and GRAP standards, proposing amendments if required.
• Regularly reporting on project progress ensuring that the company stays on track by means of collecting, analysing and distributing information (e.g. GL’s, Invoices, As-builds, completion certificates, BOQ’s, etc.) between divisions within the company and municipal officials. Also reporting back to municipalities where provided information is vague or contradicts the task at hand.
• Liaising/meeting with municipal officials/sub system vendors/accountants/auditors in a professional manner, advising on asset management matters throughout the reporting period. Also informing company seniors and directors of any site/project troubles.
• Attending municipal project progress meetings, drafting progress reports which also provides support on billing. (Also scheduling of most workshop meetings).
• Assign certain tasks and timelines to company seniors as and when required, also being accessible at any given time.
• Consulting colleagues, by sharing knowledge on asset related matters providing guidance on day-to-day task which has an impact on the overall FAR and financials.

Fixed Asset Register Compilation

• Draft reconciliations between the Fixed Asset Register, WIP register, General Ledger and Annual Financial stamens. Determine/understanding the origin of any imbalances and report/assist the clients resolving any differences.
• Upon FAR inception, identify/report on all bundled asset line items and if permitted concluding both the asset and financial unbundling by calculating the weighted average cost and accumulate figures, ensuring that the AR reconciles after unbundling.
• Regularly Liaising with all divisions within the company, discussing general asset movement/instances/occurrences which impacts the life cycle of an asset.
• Identify/Recognise all additions (Completed projects, Donations, Direct procurements, Land and Repairs and maintenance) which meets the criteria of an asset within the reporting period or any outer periods.
• Identify all assets deemed for Remaining Useful Life adjustments once every reporting period and calculate the adjusted RUL on assets which meets the criteria.
• Adjust Investment properties annually in line with the valuation report for all clients on the Fair Valuation model.
• Identify all assets which meet the criteria for impairment, calculating the recoverable service amount and impair all assets which meets the requirements in line with the standard (GRAP)
• Calculate the deemed replacement cost on all newly identified assets, recognising the newly identified assets within the prior year with subsequent depreciation charge.
• Obtain and account for all disposals (Stolen assets, insurance claims, auctions, transferred property and not founds) occurred throughout the reporting period or any outer periods.
• Calculate the year-to-date depreciation charge, considering any of the above-mentioned financial movements which might have an impact on the depreciation charge.
• Prepare and provide clients with all asset movement Journals. Reconciling the FAR, GL and AFS after every processed journal.
• Assist clients with mapping issues which cause a difference between the financial system and CaseWare.
• Compile final Fixed Asset Register with subsequent AFS notes and disclosures, including all working papers for audit support.
• Manipulating multiple datasets (Verification/Properties/GIS/Financials), cleansing and removing possible audit vulnerabilities within the Final compiled Asset Register.
• Conducting quality assurance and testing financials before submission.
• Respond on all formal and informal audit findings within time, assessing the finding liaising with auditors and propose population tested adjustments if necessary.
• Distribute Audit RFI’s (Request For Information) to the relevant company senior and liaising with clients a suitable turnaround time.
• Update Fixed asset registers with all approved and unapproved audit findings, addressing exceptions within the respective financial year.
• Overall maintain a good understanding of GRAP principles, mSCOA reporting and municipal policies. Thus, provides oneself assistance in enhancing the overall project outcome.
• Ensuring that all financial methodologies are up to standard during the audit file preparation period.

Asset Management System

• Provide analytical system/data base inputs, working hand in hand with the development team understanding the system data base structure and all its tables. (Building GRAP and mSCOA principles within the foundation of the system)
• Liaising with the development team on a regular basis with all development matters, providing a bridge between clients, fellow colleagues and sub system vendors.
• Maintain and update some system functions/rules/stored procedures and regulating new system deployments both internally and externally.
• Internal and external system support is provided in various aspects, such as respond and assist with system/app related errors or formularising user on certain functions, creating users and licensing, system demonstrations and training (also providing inputs on training material and planning), assisting colleagues with bulk imports and updates of data.
• Testing all new or enhanced functionality prior to deployment.

Integration

• Implement new and monitoring existing integrated systems on various sites. Establishing site setup and deployment.
• mSCOA implementation and configuration, ensuring that the asset dataset is mSCOA compliant, configured and aligned with the financial system votes/accounts. Reporting on any absent movement accounts which are required for integration.
• Assist and guide clients with any journal validation errors.

General Administration

• Provide tender submission and/or presentation support/inputs for both the Asset management system and FAR compilation process as and when required.
• Attending internal and sub system vendor meetings as and when required.
• Draft monthly billing reports per client on work done, liaising with company seniors on stats and progress.
• Providing a bridge between Clients and Management with any additional procurements when required.

Contact Tracing

• Performed record keeping by logging client information within secure contact-tracing software.

Debt Collection

• Used scripted conversation prompts to convey current account information and obtain payments.
• Delivered exceptional customer service on collection calls and maintained calm and professional demeanor.
• Maintained high volume of calls and met demands of busy and productive group.
• Worked in call center environment handling manual and automatically dialed outbound calls.
• Entered client details and notes into system for interdepartmental access and review.
• Maintained accurate records of customer accounts, payments and payment plans.