Cornelia Cilliers
Administrative Assistant & Financial Clerk
Pretoria,Gauteng
Summary
Motivated Finance Assistant willing to work hard while implementing general ledger entries and maintaining data confidentiality. Proficient in SAGE and well-rounded in maintaining accounting documentation.
Sophisticated Finance Assistant offering excellent skills in bookkeeping and writing. Pursuing a similar position where an enthusiastic individual with an understanding of invoicing and monthly reporting tasks is highly sought.
Bilingual Finance Assistant with expertise in planning meetings, handling month-end reporting and managing payroll tasks. Eager to support a high business environment and be an appreciated member of a capable team of peers.
Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy. Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.
Overview
19
19
years of professional experience
3
3
Certifications
2
2
Languages
Work History
Administrative Assistant & Finance Clerk
ZT Project Management Cc
07.2019 - 01.2024
- Processed customer orders accurately and within agreed timeframes to meet service standards.
- Liaised between clients and vendors and maintained effective lines of communication.
- Assisted development and implementation of new administrative procedures.
- Volunteered to help with special projects of varying degrees of complexity.
- Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
- Managed filing system, entered data and completed other clerical tasks.
- Opened and properly distributed incoming mail to promote quicker response to client inquiries.
- Scheduled office meetings and client appointments for staff teams.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Sorted and distributed office mail and recorded incoming shipments for corporate records.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
- Managed department budgets and generated financial reports for management review.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes.
- Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
- Drafted correspondence and other documents for CEO and department heads in company's voice.
- Facilitated collaboration within the team by organizing regular meetings, maintaining meeting minutes, and tracking project progress.
- Maintained up-to-date knowledge of industry best practices and office software updates to maximize efficiency in administrative tasks.
- Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Maintained confidentiality of information regarding clients and company.
- Handled assignments independently with good judgement and critical thinking skills.
- Confirmed appointments, communicated with clients, and updated client records.
- Answered phone promptly and directed incoming calls to correct offices.
- Demonstrated strong multitasking abilities while managing numerous tasks simultaneously under tight deadlines.
- Assisted internal staff with clerical and administrative needs to maximize efficiency and team productivity.
- Supported office efficiency by performing clerical tasks such as data entry, photocopying, scanning, and faxing documents.
- Organized, maintained and updated information in computer databases.
- Sorted, received, and distributed mail correspondence between departments and personnel.
- Managed multiple tasks and met time-sensitive deadlines.
- Handled cash transactions and maintained sales and payments records accurately.
- Proven ability to learn quickly and adapt to new situations.
- Exercised leadership capabilities by successfully motivating and inspiring others.
- Demonstrated respect, friendliness and willingness to help wherever needed.
- Self-motivated, with a strong sense of personal responsibility.
- Gained strong leadership skills by managing projects from start to finish.
- Provided professional services and support in a dynamic work environment.
Laboratory Assistant
Pathcare
Pretoria
04.2015 - 04.2019
- Researched new methods and techniques to improve laboratory procedures.
- Actively participated in lab safety inspections, identifying potential hazards and implementing corrective actions promptly.
- Kept abreast of current industry, scientific and regulatory developments and issues.
- Coordinated and managed laboratory projects and experiments.
- Provided support and guidance to junior lab staff.
- Inspected laboratory equipment to maintain good working condition for optimal results.
- Prepared blood smears and determined levels of normalcy.
- Participated in research projects by designing and executing experiments.
- Trained new laboratory personnel on standard operating procedures, ensuring consistent performance across team members.
- Performed testing and quality control using approved laboratory procedures and instrumentation.
- Monitored and documented safety standards to verify compliance.
- Participated in lab meetings and project presentations.
- Maintained accurate and up-to-date laboratory records, ensuring compliance with institutional guidelines and facilitating audits when necessary.
- Facilitated timely completion of experiments by maintaining a well-organized workspace and efficient workflow.
- Assisted scientists by collecting and organizing laboratory data.
- Handled hazardous materials responsibly following proper waste disposal procedures to minimize environmental impact.
- Maintained safe, tidy and organized laboratory environment for accurate test results.
- Processed patient specimens according to priority and documented results.
- Prepared reagents, media and solutions to use for laboratory testing and analysis.
- Recorded and analyzed data to produce reports of results.
- Oversaw items in inventory and reordered before supplies diminished.
- Tracked collected specimens by initialling, dating, and noting times of collection.
- Prepared samples for analysis by performing complex sample preparation tasks.
- Maintained documentation on tests performed in lab.
- Provided professional services and support in the dynamic work environment.
- Worked effectively in fast-paced environments.
- Strengthened communication skills through regular interactions with others.
- Paid attention to detail while completing assignments.
- Used critical thinking to break down problems, evaluate solutions and make decisions.
- Delivered services to customer locations within specific timeframes.
- Self-motivated, with strong sense of personal responsibility.
- Worked well in team setting, providing support and guidance.
- Excellent communication skills, both verbal and written.
Administrative Assistant
Bharath Chemicals CC
Pretoria
01.2005 - 03.2010
- Identified and recommended changes to existing processes to improve accuracy, efficiency, and quality service.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes.
- Assisted development and implementation of new administrative procedures.
- Developed comprehensive reports for management by collecting data from various sources, trends, and presenting actionable insights.
- Facilitated collaboration within team by organizing regular meetings, maintaining meeting minutes, and tracking project progress.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Managed department budgets and generated financial reports for management review.
- Managed filing system, entered data and completed other clerical tasks.
- Liaised between clients and vendors and maintained effective lines of communication.
- Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
- Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
- Created and maintained databases to track and record customer data.
- Coordinated and scheduled meetings and conference calls to optimize scheduling of senior staff.
- Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
Education
High School Diploma -
High School Johan Jurgens
Sprins, Guteng 04.2001 -
Skills
Bookkeeping Support
Administrative Procedures
English & Afrikaans Fluency
Recordkeeping
Task Prioritization
Expense Reporting
Accounting Support
Time management abilities
Attention to Detail
Minute Taking
Time Management
Reliability
Verbal and written communication
Appointment Scheduling
Organizational Skills
Document Management
Billing and Invoicing
Records Maintenance
Computer Proficiency
Organization skills
Bookkeeping Support
Certification
ZT Project Management CC
Timeline
ZT Project Management CC
02-2024
SAGE BUSSINE ACCOUNTING
02-2022
Administrative Assistant & Finance Clerk
ZT Project Management Cc
07.2019 - 01.2024
HPCSA - LABORATRY ASSISTANT
04-2018
Laboratory Assistant
Pathcare
04.2015 - 04.2019
Administrative Assistant
Bharath Chemicals CC
01.2005 - 03.2010
High School Diploma -
High School Johan Jurgens
04.2001 -