Constance Monatla
Manager, Finance And Project Admin
Johannesburg
Summary
Thorough team contributor with strong organizational capabilities. Experienced in handling numerous projects and tasks at once while ensuring accuracy. Effective at prioritizing tasks and meeting deadlines.
Overview
22
22
years of professional experience
Work History
Finance and Office Administrator
The Synergos Institute SA
01.2014 - Current
- Works closely with the Country Director and other Programme and Project Leads, Senior Director for Bridging Leadership Program and project staff to maintain and improve financial management policies, systems, structures and procedures for projects reporting and the organisation.
- · Works closely with New York Finance team to provide transaction detail for posting to consolidated financials and prepare annual budget and to receive financial reports for managing of project and South Africa Financials.
- South Africa Board Relations & Governance
- Office Management and Compliance
Front Office Administrator
Exclusive People Personnel Consultants
09.2012 - 12.2013
- Reception area: To manage the smooth running of the reception area. To operate the switchboard in a courteous and efficient manner. To screen and respond to client queries, where possible. To channel client queries to the appropriate staff members, where necessary.
- Consultant support role: Liaise with recruitment consultants daily in order to assist with planning of diary appointments and work schedule. Examine and sort all correspondence received and decide on appropriate action on behalf of the recruitment consultant. Type general letters and correspondence. Ensure that advertisements are emailed to media house according to the specified timelines. Complete due diligence on short listed candidates
- Client and candidate liaison: Liaise and interact with both clients and candidates telephonically to ensure information flow and follow up of meetings, interviews etc. for example. Regret unsuccessful job applicants. Contact candidates to set up interviews. Administer assessments and tests.
- ADMINISTRATION FUNCTIONS: Place and control office supply purchases, submit approved invoices to Financial Manager for payment. Allocate and approve advertisements placed in the Work Place. Book and manage travel arrangements.
- TEMP MANAGEMENT: Update and sent service agreement to the client. Send the contract to the candidate. Request candidate timesheets on a weekly basis. Update the Temp report with correct information.
Front Office Administrator
Shisaka Development Management Services
03.2008 - 08.2012
- Management and handling of switchboards for two companies. Reception services for two companies. Office management and administration including but not limited to: Stationery, consumables and asset management. Database development and management. Petty cash. Travel arrangements. IT management and oversight. Providing project administration support services to directors, associates and project coordinators as required. Providing accounting support services including but not limited to: Creditors processing. Payment pack preparation for processing. Filing.
Receptionist
Drake and Skull (Based at Standard Bank Head Office)
02.2007 - 03.2008
- Arranging Access for visitors. Escorting visitors to their meeting venue. Filing. Stationary Management. Counting Stats.
Receptionist
Fedics Food Services (Based at Standard Bank head office)
05.2006 - 01.2007
- Answering Phones. Filing. Typing Daily Menus. Booking Meeting Rooms. Arranging Parking and Access Arrangement. Attending to Customer Queries and Complaints.
Functions Coordinator
01.2004 - 04.2006
- Receive and process function orders and requirements. Ensure allocation of required order requirements for each function. Support the preparation of the catering. Deliver the catering to the venues. Training new staff. Set up venues for the events. Stock take.
Education
BA - Community Development
University of South Africa
Johannesburg, South Africa01-2027
Certificate - Bookkeeping and Pastel Accounting
Boston City Campus
01.2017
Office Administration Certificate -
KLM Empowered
01.2011
Office Administration Diploma - undefined
College Campus
01.2009
Matric - Grade 12
Senaoane High School
01.1997
Skills
Computer skills in the following programmes: Ms office and Pastel Accounting
References
Available upon request
Timeline
Finance and Office Administrator
The Synergos Institute SA
01.2014 - Current
Front Office Administrator
Exclusive People Personnel Consultants
09.2012 - 12.2013
Front Office Administrator
Shisaka Development Management Services
03.2008 - 08.2012
Receptionist
Drake and Skull (Based at Standard Bank Head Office)
02.2007 - 03.2008
Receptionist
Fedics Food Services (Based at Standard Bank head office)
05.2006 - 01.2007
Functions Coordinator
01.2004 - 04.2006
Office Administration Diploma - undefined
College Campus
Matric - Grade 12
Senaoane High School
BA - Community Development
University of South Africa
Certificate - Bookkeeping and Pastel Accounting
Boston City Campus
Office Administration Certificate -
KLM Empowered