Summary
Overview
Work History
Education
Skills
Hobbies And Interests
Recommendation
Computer Experience
Timeline
Colette Gildenhuys

Colette Gildenhuys

Executive Personal Assistant / Personal Assistant
Centurion

Summary

I am a mature, go-getter with a flair and passion for Executive Assistance, Office Management, Project Management and Co-ordination. I believe that the skills and qualities I possess qualifies me as an excellent match for any secretarial /personal assistant position and an asset to your organization. One of my strong traits is economy of effort - to have my work close by and in such a systematic order that when answers are looked for, results are produced within a matter of minutes. Another strong point is using past experiences to help solve current problems. My decision making skills are as such that where I hold strong values I am firm and uncompromising in expressing my believes and opinions on the subject at hand. I believe in dealing with an issue or problem at hand immediately, and if the decision made is not the correct one, to learn from that and to make a better-informed decision in order to rectify the situation. I believe that modern Executive Assistants should familiarize themselves with the strategic goals of the company they work for, as well as the strategic goals of their superior. They should be brand ambassadors and should know about every little detail in order to effectively manage the office, and solve any problems or issues should their superior not be available.

Overview

20
20
years of professional experience
2
2
Languages

Work History

Executive Secretary /Uniform Manager

Stallion Integrated Services
09.2023 - 11.2024
  • PA to Managing Director: Electronics
  • Private and Personal issues attended to where required
  • Credit/Petrol Card Consolidation for the whole department
  • Attendance Register
  • Petty Cash
  • Diary Management
  • Board Minutes
  • Set up of meetings
  • Agenda's
  • Receive guests
  • Ensure communication flow between EXCO members where applicable and documentation distributed when necessary
  • Maintain and electric filing system
  • Unform Manager: Manage uniform for office staff ±350
  • Run Storeroom
  • Order and distribute stock
  • Stock take
  • Keep track of budget ±R600k
  • Organized and updated schedules for executives.

Executive Secretary / Office Manager

Premier African Minerals
05.2021 - 02.2023
  • Provide administrative support to the CEO and run the office/housekeeping
  • Prepare Agenda's and take Board minutes
  • Correspond with Board Directors when necessary for reports etc
  • Maintain filling system, hard copy as well as electronic copy
  • Consolidate credit card / expenses
  • Petty Cash
  • Consolidate utility invoices with previous months and monitor
  • Procurement of anything pertaining to the business as well as the plot his business was situated on

Executive Secretary

TSU Protection Services (Pty) Ltd
06.2014 - 09.2020
  • Provide administrative support to CEO
  • Arrange meetings and manage diary
  • Arrange travel and accommodation
  • Prepare agenda and take minutes
  • Prepare confidential and sensitive documents
  • Prepare and maintain reports
  • Determine matters of top priority and handle accordingly
  • Receive visitors for CEO
  • Maintain filling system including top management personnel files
  • Relay instructions and assignments to executives
  • Maintain housekeeping, office equipment, stationery etc
  • Prepare monthly Site Analysis for Gauteng and Western Cape
  • Prepare all purchase invoices for approval before it can be loaded onto cash-flow
  • Compare monthly billing of electricity, phone bills, petrol usage etc
  • Consolidate monthly credit card expenditure and days away allowance
  • Prepare high level license applications (Armoured vehicles, 40mm ammunition, firearm license renewals, yearly PSIRA licenses, etc)
  • Receiving and screening phone calls and redirecting them when appropriate
  • Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.) relating to CEO's office
  • Maintain electronic and paper records ensuring information is organized and easily accessible
  • Prepare and submit Tenders
  • Consolidate uniform orders, order and distribute uniforms
  • Issue PO's

Executive Secretary

Vodacom Group
11.2008 - 05.2014
  • Provide administrative support to Head of Department in both MD and CEO's office
  • Provide administrative support MD and CEO Executive Secretary when required
  • Assist with arranging meetings and catering for Senior Management Meetings
  • Arrange travel when necessary
  • Prepare agenda and take minutes
  • Handel confidential and sensitive documents
  • Maintain filling system
  • Receive and relay telephone messages
  • Prepares emails for MD and CEO and send out to relevant parties
  • Maintain housekeeping, office equipment, stationery etc
  • Receiving and screening phone calls and redirecting them when appropriate
  • Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.) relating to MD and CEO's office
  • Maintain electronic and paper records ensuring information is organized and easily accessible

Snr Project Administrator

Vodacom Group
11.2007 - 11.2008
  • Coordinating diaries of the line manager as well as coordinating and arranging internal and external meetings with relevant parties
  • Booking boardrooms and preparing agenda's followed up minutes/deadlines to be distributed to relevant parties
  • Coordinate flow of information amongst teams, relevant external parties and manager
  • Preparing and updating reports, documents and presentations
  • Support budget administration and overall timeline tracking

Secretary

Vodacom Group
11.2004 - 05.2007
  • Provide administrative support to Head of Department
  • Arrange meetings and manage diary
  • Arrange travel
  • Prepare agenda and take minutes
  • Prepare confidential and sensitive documents
  • Prepare and maintain reports
  • Determine matters of top priority and handle accordingly
  • Maintain filling system
  • Receive and relay telephone messages
  • Maintain office equipment, stationery etc
  • Receiving and screening phone calls and redirecting them when appropriate
  • Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.) relating to HOD's office
  • Maintain electronic and paper records ensuring information is organized and easily accessible

Education

Diploma - Executive Secretary

Intec College

Senior Certificate - undefined

DF Malherbe High School
01.1987 - 01.1991

Skills

Calendar management

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Hobbies And Interests

  • Shooting
  • Crafts

Recommendation

Anton Lume, Chief Executive Officer, TSU Protection Services (Pty) Ltd, Cell: 082 823 7900

Computer Experience

Microsoft Office, Fluent

Timeline

Executive Secretary /Uniform Manager - Stallion Integrated Services
09.2023 - 11.2024
Executive Secretary / Office Manager - Premier African Minerals
05.2021 - 02.2023
Executive Secretary - TSU Protection Services (Pty) Ltd
06.2014 - 09.2020
Executive Secretary - Vodacom Group
11.2008 - 05.2014
Snr Project Administrator - Vodacom Group
11.2007 - 11.2008
Secretary - Vodacom Group
11.2004 - 05.2007
DF Malherbe High School - Senior Certificate,
01.1987 - 01.1991
Intec College - Diploma, Executive Secretary
Colette GildenhuysExecutive Personal Assistant / Personal Assistant