Colbert Mashamba

• Increased productivity with accurate data entry and meticulous record-keeping practices
• Supported team members, providing necessary documents and files for efficient decision-making processes
• Contributed positively to workplace culture by collaborating with colleagues on various projects requiring detailed documentation management
• Managed physical records storage, ensuring proper labeling, organization, and safekeeping of essential documents
• Improved file retrieval efficiency by maintaining organized and up-to-date filing system
• Maintained well-functioning filing system, conducting periodic audits to identify areas for improvement or discrepancies that required resolution
• Safeguarded vital organizational data through regular backups of digital archives as per established protocols

• Maintained organized filing system for all financial documents, ensuring easy access during audits or other reviews as needed
• Collaborated with cross-functional teams to develop annual budgets, aligning resources with strategic objectives
• Managed expense tracking and personnel vouchers and keeping timesheets.

• Performed root cause analysis of discrepancies between physical inventory counts and system records, taking corrective actions where necessary
• Assisted finance department with cost control measures by providing accurate reporting on inventory costs and usage patterns
• Decreased stock discrepancies by regularly updating item master data to ensure proper classification and location assignments
• Improved interdepartmental communication regarding inventory needs through regular meetings and status updates
• Conducted periodic cycle counts to maintain up-to-date information on available stock quantities, ensuring optimal order fulfillment rates
• Completed physical inventory counts each month
• Ensured timely product delivery by closely monitoring lead times and coordinating with suppliers as needed
• Trained and supervised employees in inventory management best practices, improving overall team performance
• Developed inventory reports to provide management with comprehensive data on inventory levels
• Completed stock inventories to identify and address issues negatively impacting controls
• Implemented systems for tracking and managing stock levels with accuracy and precision
• Recorded information, shortages, and discrepancies to keep records current and accurate
• Assisted in processing of new inventory and disposal of outdated items to keep products fresh and up-to-date
• Developed materials to educate staff on proper inventory management techniques
• Trained new staff on job duties, company policies, and safety procedures for rapid onboarding
• Led improvement initiatives to advance operational efficiencies to ensure correct allocation between CAPEX and OPEX.
• Completed journal entries, reconciliations, and account analysis to prepare quarterly financial documents and general account management
• Prepared detailed variance analyses on a monthly basis, enabling more effective tracking of actuals versus forecasted figures
• Provided training and guidance on fixed asset accounting policies and procedures to non-finance staff involved in purchasing or managing company property and equipment
• Improved accuracy of fixed asset records by conducting regular audits and reconciliations
• Assisted with special projects related to fixed assets, such as system conversions from Oracle to SAGE X3, process improvements, or policy revisions.
• Resolved complex accounting issues related to impairments or revaluations of long-lived tangible assets through detailed analyses and consultation with external experts as needed
• Assisted in budget preparation by providing accurate forecasts of capital expenditures for upcoming fiscal periods
• Enhanced financial reporting quality with timely updates to fixed asset schedules and accurate depreciation calculations
• Developed internal control procedures for tracking and safeguarding company's fixed assets, reducing risk of loss or theft
• Prepared internal and regulatory financial reports, balance sheets and income statements

Assist in developing budget, cash flow analysis with the CFO and review for completeness and accuracy.

• Prepared monthly journal entries and reconciliations.
• Reconciled accounts and created documents for monthly closure procedures.
• Updated general ledger with latest entries.
• Completed year-end closing processes with controllers and external auditors.
• Provided timely and accurate financial reporting to senior management, enabling informed decision-making based on reliable data.
• Handled month-end and year-end end finances by managing and reporting fixed assets and other data.
• Assisted in internal and external audits by preparing necessary documentation and responding to auditor inquiries.
• Analyzed financial statement discrepancies, identifying issues, and recommending corrective actions to prevent future occurrences.
• Partnered with auditors to track errors and add contributions to maintain accuracy.
• Coordinated with various departments to gather financial data, ensuring accurate representation of each business unit's performance.
• Assisted in upgrade and conversion of in-house financial systems.
• Leveraged finance knowledge to strengthen controls and improve transparency.
• Provided journal entries and performed accounting on accrual basis.
• Used accounting software to issue tax returns and prepare consolidated reports.
• Preparing profit analysis per store based on the net sales, P&L, fixed and variable expenses per store to report on the profitability of the store to the CFO to present during executive meetings
• Coordinating with operations team and assisting in budget and forecast process with CFO.
• Responsible for Fixed Assets Register and Inventory reconciliations.
• Review and reconcile all store’s cash and credit card sales weekly.
• Ensure statutory compliance with SARS and preparation of monthly PAYE reconciliation and VAT reconciliation
• Oversee activation and deactivation of account streams or GL accounts and mappings.
• Assist and review creditor’s clerk processing and ensure that all suppliers are supported by statements and reconcile if discrepancies are identified Prepare of audits file and assists with auditors
• Prepare monthly reporting files to be submitted and reviewed by Chief Financial Officer monthly
• Ensure payment of VAT and PAYE to SARS monthly on time on SARS efiling
• Liaise with external parties (Banks, Auditors and Suppliers)
• Cash management, petty cash, and floats.

• Prepare business process descriptions through interviews with client’s middle and senior management and documenting understanding of business process and confirm business process by conducting walkthrough of process.
• Handled day-to-day accounting processes to drive financial accuracy.
• Gathered financial information, prepared documents, and closed books.
• Used advanced software to prepare documents, reports, and presentations.
• Maintained up-to-date knowledge on professional accounting standards to manage financial recordkeeping.
• Maintained accurate records of fixed assets, including acquisition costs, depreciation schedules, and current values for insurance purposes.
• Prepared working papers, reports and supporting documentation for audit findings.
• Collaborated with accounting manager to comply with governing bodies and limit regulatory risks.
• Kept up-to-date with tax changes and industry trends by participating in professional organizations, opportunities, and networks.
• Identify possible business risks and Internal control weaknesses from business process identified and recommend improvement to business processes.
• Plan audit projects and allocate cost, team, and task for team members.
• Prepare budgets and provide variance analysis to the audit manager.
• Prepare Cash flow statements and notes to be reviewed by the audit manager.
• Reporting on progress of project to audit manager.
• Supervisor team members of audit engagement.
• Review of team members task and responsibilities.
• Prepare Financial Statements for individual entity and Group Consolidations.
• Review of financial information and make recommendations.
• I also perform forensic auditing and provide analysis of scope for investigation.
• I was involved in various forensic cases, and on average it took team 3 months to complete each case.
• All the Case I was involved in was mainly for the City of Tshwane
• Collaborate with the client to identify critical project outcome and scope extension
• Understanding the impact of legislative requirements on the public sector
• Display logical thought process in understanding client challenges and exploring possible solutions
• Identify risks and escalate potential risks and issues to project manager along with suggested preventive or mitigating actions.