MARY-ANN ELMAY COETZEE
PARALEGAL
Cape Town
Summary
Dynamic and adaptable professional with a proven track record at TAFELBERG FURNITURE STORE, enhancing operational efficiency and mastering administrative duties. Excelled in critical thinking and problem-solving, significantly improving workflow processes. Skilled in Xero and Microsoft Office, demonstrating exceptional organizational abilities and people skills.
Overview
7
7
years of professional experience
15
15
years of post-secondary education
3
3
Languages
Work History
Secretary/Company Administrative Assistant
TAFELBERG FURNITURE STORE (PTY) LTD
Cape Town
06.2024 - Current
- Book meeting rooms and schedule online conference meetings.
- Managing meeting agendas and taking minutes during various meetings.
- Prepare and manage correspondence, reports and documents.
- Coordinate the flow of information both internally and externally.
- Processing and generating responses to standard correspondence in accordance with manager's guidelines, to minimize their administrative burden.
- Loading EFT payments.
- Booking flights and Accommodation for Northern & Southern Regional Managers.
- SABC Tv Licenses- Personal and Businesses.
- Capture and maintain information for various departments, namely finance.
- Ensure all compliance are up to date namely, POPI & CIPC
- Archiving, Scanning & Copying.
- Assist with company insurance claims and payments.
- Populate weekly sales spreadsheets for all branches
Financial Manager Assistant
MANAGEAIR (PTY) LTD
Cape Town
02.2023 - 05.2024
- Revenue Management:
- Reviewing the statements prepared by all portfolio managers (highlighting any errors discovered and ensuring the rectification thereof). Raising invoices within Xero for all the properties managed by the company and its various entities (ensure that all invoices are captured in Xero, ensure that all the amounts are distributed to the correct accounts and ensuring that all the amounts raised align to the statements). Raise invoices for the new properties (ensure that there are repeating invoices created for all the properties as well as the new properties onboarded). VAT check (ensure that all the invoices have been captured specifically using standard rates purchases/sales.
- Property payout management:
- Raise bills for all the properties within Xero (ensure that the bills amount align to the net payout for the property and pool of properties. VAT Check (ensure that all bills are captured as NO VAT).
- Cost management:
- Clear out dext on a weekly basis (ensure that all slips and invoices are processed, as necessary. Invoices/slips relating to properties are to be processed to the COS recoverable account. These should be in the correct portfolio and have the property name specified in the description box. Invoices/slips relating to the office should be processed accordingly. Ensure that invoices/slips have been loaded up to the correct dext account.
- Reconciliation of bank accounts:
- Once all items within dext have been processed the corresponding transactions within Xero are to be processed. This applies to all the accounts within Xero.
- Management accounts:
- Bank Account (ensure that the bank balance on Xero’s bank statements is in line with the bank balance on the bank statements issued by the company bank. Ensure that the bank balance is correct on the Balance sheet. Reconcile all the transactions on the current account). Credit Cards (ensure that the balance of the credit card is in line with the balance on the credit card statements issued by the company bank. Reconcile all the transactions on each of the credit cards as well as the credit control account).
- Other related tasks such as:
- Assistant with drafting invoices as per requests. Giving banking details. verifying new client banking details. paying suppliers and contractors on a weekly basis. consulting with contractors on payments. conducting reconciliations with suppliers and contractors. downloading transaction reports to determine if what is reflective on the transaction report has been costed and accounted for. Conducting a monthly pay fast and guesty reconciliation. (Determining if every transaction on pay fast is reflective of guesty (manual bookings) and subsequently charged the correct amount). Send out weekly uncoded statement lines to employees. Power time reconciliation (checking that all electricity bought has been cost and accounted for). Duplicating previous month’s statements. Adding the expenses to the statements as the month proceeds. Paying housekeepers and office employees’ salaries monthly (this includes determining who worked on a public holiday and how is eligible for mileage). Expense Report Reconciliation.
Portfolio Manager Assistant
MANAGEAIR (PTY) LTD
Cape Town
03.2022 - 02.2023
- Property Maintenance: Conduct routine inspections, schedule necessary repairs and cleaning, and liaise with service providers for timely execution.
- Guest and Owner Relations: Support guests throughout their stay and maintain positive, professional communication with property owners.
- Operational Tasks: Oversee property readiness, luxury shopping for amenities, stock replenishment, and any additional day-to-day needs.
- Listing Health Management: Monitor property listings to ensure they meet platform standards, update information, and optimize for maximum visibility.
- Expense and Administration Management: Handle expense receipts, maintain accurate records, and assist with property reports and invoices.
- Detail Execution: Execute tasks with precision, ensuring all operational aspects are managed effectively and within deadlines.
- Reporting: Provide comprehensive updates to senior management on property conditions, guest feedback, and operational activities.
- Making sure guests are always happy.
- Checking guests in (checking property prior to check in such as Wi-Fi, tv, linen and electricity.
- Coordinating changeovers housekeepers, laundry stock take apartment/house maintenance.
- Coordinating changeovers housekeepers, laundry stock take apartment/house maintenance.
- Communication with team leader and portfolio manager.
- Coordinating your calendar to ensure smooth running of portfolio and smooth check ins and outs of guests.
- All and any administration that running the portfolio requires.
- Inspecting apartments to make sure they are ready for guests’ arrivals (weekly property checks).
- Profound sense of forward planning and coordination of cleaning staff.
- Costing and dexting.
- Slips reconciliation.
Administrative Clerk
LGR INC
Cape Town
03.2021 - 02.2022
- Provide admin support service to the senior staff.
- Maintaining the databases
- Ensuring all the documentation is uploaded on the electronic system and ensuring the hard copy is up to date.
- Scanning, copying, and filing vast volumes of documents.
- Prepare reports and spreadsheets.
- Financial Administration such as assisting with invoicing clients/month end payment runs.
- Screen/receive incoming calls.
- Data Capturing.
- Ad hoc duties as requested.
- Conducted an audit every 2-3 months.
- Liaise with all stake stakeholders regarding administrative functions.
Paralegal Intern
HIGHBURY MEDIA (PTY) LTD
Cape Town
01.2018 - 11.2020
- Organize administrative duties for the Legal Director.
- Provide general administrative support to the Director and operational staff.
- Screen/receive incoming calls for the Director.
- Data capturing.
- Financial administration.
- Draft minutes of meetings.
- Ad hoc duties as requested by the Legal Director.
- Diarize meetings and appointments and providing logistical assistance for these meetings and appointments.
- Prepare travel arrangements and documentation.
- Liaise with all stakeholders regarding administrative functions.
- Prepare reports and spreadsheets.
- Photocopying, filing, and faxing.
- Make amendments/prepare legal contracts such as employment contracts, retrenchment, shareholders agreements and MOIs.
- Legal research.
- Debt collection.
- Licensing Applications.
- Create and maintain a user friendly filing system for Legal Director.
- Archiving.
- Courier collection and delivery.
- Vendor, Supplier and credit applications and registration.
- CIPC.
- Intellectual Property Assignment registration.
- Drafting.
- Prepare agendas via manual or electronic.
- BBBEE, SARS and Tax certificates collections and applicationEnsurinEnsurinEnsuring
- ensuring all clients have up to date copies of BBBEE.
- Enhanced legal research efficiency by utilizing advanced search techniques and legal databases.
- Participated in client meetings, contributing valuable insights based on research findings.
- Drafted and revised legal documents for accuracy, consistency, and compliance with applicable laws.
- Showcased attention to detail when proofreading legal documents for grammar errors as well as ensuring citation formats comply with Bluebook standards.
- Collaborated with fellow interns and paralegals to complete tasks efficiently and meet deadlines consistently.
- Provided reliable assistance during discovery processes through diligent review of documents, identification of key issues, and summarization of findings for attorney review.
- Assisted attorneys with case preparation, contributing to successful case outcomes.
- Researched applicable laws and codes to analyze factual information and prepare summary reports.
- Reviewed, edited and proofread litigation for proper grammar, spelling and punctuation.
- Researched statutes, decisions, legal articles, and codes.
- Revised and finalized letters, briefs, and memos.
Education
LLB - Law
UNIVERSITY OF SOUTH AFRICA
CAPE TOWN 01.2018 - 06.2025
No Degree - Paralegal Studies
Law School of South Africa
Cape Town 01.2017 - 12.2017
Bachelor of Arts - Arts
Stellenbosch University
Stellenbosch, South Africa 02.2014 - 01.2016
High School Diploma -
The Settlers High School
Bellville, South Africa 01.2009 - 12.2013
Skills
- Critical Thinking
- Handling Pressure
- Problem Solving
- People Skills
- Organized
- Administration
- Adaptability
- Xero
- Sage
- Excalibur
- Dext
- Microsoft Office
Timeline
Secretary/Company Administrative Assistant
TAFELBERG FURNITURE STORE (PTY) LTD
06.2024 - Current
Financial Manager Assistant
MANAGEAIR (PTY) LTD
02.2023 - 05.2024
Portfolio Manager Assistant
MANAGEAIR (PTY) LTD
03.2022 - 02.2023
Administrative Clerk
LGR INC
03.2021 - 02.2022
Paralegal Intern
HIGHBURY MEDIA (PTY) LTD
01.2018 - 11.2020
LLB - Law
UNIVERSITY OF SOUTH AFRICA
01.2018 - 06.2025
No Degree - Paralegal Studies
Law School of South Africa
01.2017 - 12.2017
Bachelor of Arts - Arts
Stellenbosch University
02.2014 - 01.2016
High School Diploma -
The Settlers High School
01.2009 - 12.2013
Similar Profiles
Kevin GriesselKevin Griessel
Audio Visual Salesperson at Tafelberg Furniture Cape GateAudio Visual Salesperson at Tafelberg Furniture Cape Gate
Jaden HamiltonJaden Hamilton
Account Executive at LTDAccount Executive at LTD
Aubrey BogdanAubrey Bogdan
Lead Bartender at LTDLead Bartender at LTD