Clerence Pompi Shikwane

· Case Advice

· Liaison with external parties before the Arbitration Service to provide advice on Arbitration processes, practices, and procedures.

· Obtaining all relevant information to ensure the readiness of cases to proceed to hearing and supporting the timely and efficient resolution of cases.

· Ensuring procedural compliance with the Workers.

· Managing all aspects of processing matters on appeal to the regional cases.

· Case Screening

· Case Capturing

· Schedule and screen documentation

· Process outcome and finalize cases

· Venue Administration

· Allocate files to commissioners

· Report all faulty equipment to the supplier concerned

· Raise requisitions for admin received invoices once approved by the registrar or senior commissioner

· Date stamp all received invoices and coordinate and assist with serving services

· Complete documentation for courier services

· Ensure that consignment are collected daily

· Submit waybills

· Request copy of asset movement form if any asset is couriered

· Assisting with assets count and asset audit

· Bar-coding of asset

· Conduct an audit on an annual basis to determine the status of assets.

· Identify and follow due process to compile write offs and disposals

· Accurate records maintained on movement of furniture

· Ensure that courier service is available when needed

· Allocate courier packaging

Demand and Bids Management

· Consolidate Demand Plans from the different units and derive a procurement plan

· Updating the progress report of this financial year procurement plan

· Saving document on share point System

· Facilitate the bid Specification Committee in formulation of the bid document

· Compile Bid file with relevant document to the Internal Audit for perusal

Bids Management

· Participate in Bid Evaluation Committee

· Prepare Scoring and input into the report

· Prepare Minutes for BSC and BEC meeting

· Closing and Opening of Bids/Document Protocol

· Saving Bid documents on sharepoint system

· Upload the specification document on sharepoint system

· Draft memo for BSC and BEC members to request approval from the CFO and CEO

· Send the regret letters to suppliers

Sourcing Quotations/RFQ

· RFQ received through Accpac/SAGE 300

· Identify the suppliers on Central Supplier Database (CSD) who are compliant

· Send invitation to the supplier for quotation through via email

· Analyse the quotes upon receiving them and see if the supplier quoted correctly and met specification

· Send the quotes to the end-user for final approval

· Evaluate the quotation more than R30 000 to R500 000

· Prepare the evaluation memo

· Circulate memo for signature approval

· Upload approval memo with other supporting documents on Accpac and process for Purchase Order (PO) generating

· Monitoring PO on Accpac/ SAGE 300 System

· Once the PO is generated is forwarded to the supplier and copy end-user

· Do follow up with supplier for delivery

Inventory Management

· Received goods delivered record

· Ensure that all incorrect as well as damaged delivery items are rejected and clearly identified on the delivery note

· Keeps a schedule of all expected deliveries ensure purchase order number is on all paperwork

· Compares delivery note to purchase order before accepting goods

· Ensure that all copies of delivery notes, invoice, purchase order are filed in safe and secured place

· Ensure correctness of stock quantities in stores

· Assist with weekly, monthly and quarterly stock count

· Ensure that all goods or items delivered in good condition are recorded in the inventory record

· Inspects and verify that quality and quantity of goods received are according to the purchase order and specification

· Ensure that issue voucher should be generated for all items needed

· Ensuring the end-user department should create an electronic requisition on Accapac/SAGE 300 system before any process of issuing stock physically can be actioned.

Contract Management

· Maintain and update the Contract register

· Implement contracts and price negotiations

· Keep abreast commodity and price markets to make sure that contracts are with the market prices

· Notify end users of renewal and guide on terms of contracts

· Maintain the manual and electronic filing system

· Draft memorandums for possible renewals and extensions

· Verify that all contract renewals are in line with National Treasury prescribed regulations

· Initiate renewal of contracts

Transportation/Fleet Control

· To co-ordinate operational activities with drivers in order to ensure that cargo/Ore is delivered and collected in line with company standards and requirements

· Track and monitor routes of vehicles on the company internal tracking programme (Mix Fleet Manager System)

· Ensure that the refuel process and procedures are completed correctly for the designated vehicle fleet

· Issue loading numbers/ instruction to drivers and monitor loading and offloading times

· Manage the day to day performance of drivers

· Collect and capture loading, off-loading and trip information in accordance with relevant company policies and procedures

· Manage safety of the fleet by issuing and keeping records of protective equipment, ensuring the correct usage of protective equipment

· Ensuring break downs of vehicle are speedily attended to, implement preventative maintenance plans for vehicles, ensure that all vehicles are roadworthy and certificate are displayed on the vehicles

· Complete Incident or accident document report documentation as and when required