MS Office
Hi, I’m
Cindy Van der Berg
Office Administrator
Faerie Glen,GP
Summary
Highly self-motivated and well-organized goal-driven professional thriving in fast-paced, high-accountability environments. A meticulous and detail-oriented approach ensures precision in all tasks, supported by extensive experience in data entry, financial reconciliations, and budget management. Proven ability to manage multiple priorities while effectively communicating with stakeholders, demonstrated through managing payroll queries and establishing a new branch from inception. A positive mindset views challenges as opportunities for growth, with a strong eagerness to contribute expertise and enthusiasm to a dedicated team. Office professional prepared for this role with comprehensive experience in administrative functions, scheduling, and office management. Known for driving efficiency and streamlining processes to support organizational goals. Excels in team collaboration and adapts readily to changing needs, ensuring reliable and consistent performance. Proficient in communication and organizational skills, traits highly valued by employers.
Overview
19
years of professional experience
2
Languages
Work History
Salem Safety Solutions t/a Grip Steel
Office Administrator
11.2024 - 08.2025
Job overview
- Company Overview: Engineering / Maintenance / Manufacturing / Installation / Supply / Mining
- Filing and record keeping tasks
- Data entry and word processing
- Costing Spreadsheets and financial reports
- Provide assistance and support to all company personnel
- Research, track and restore accounting or documentation problems and discrepancies, also linked to Sage
- Inform, manage and compile reports/summaries on activity areas.
- Reconcile Petty Cash account in a timely manner.
- Maintaining & Capturing Petty Cash & Expense transactions daily.
- Assist with an maintain accounts Payable, disbursements, expense vouchers and receipts
- Assisting Reception with answering and directing phone calls, also taking messages for employees.
- Organize and maintain personnel record. Update internal databases (e.g. record sick or maternity leave)
- Prepare HR documents, like employment contracts etc
- Revise company policies & liaise with external partners to ensure legal compliance.
- Assisting SHE Manager with all Safety Related administration.
- Assist all departments with all Clerical, and Administration duties if needed
- Arranging Entry and exit Medicals.
- Arranging Training for all Employees and Maintaining the Training Matrix.
- Engineering / Maintenance / Manufacturing / Installation / Supply / Mining
Salem Safety Solutions t/a Grip Steel
Safety Administrator
04.2024 - 09.2024
Job overview
- Company Overview: Engineering / Maintenance / Manufacturing / Installation / Supply / Mining
- Safety, Health, Environmental and Quality Admin
- Update Registers and Data Entry on Safety Computer Systems.
- Perform Updates and changes to documents as required for approval.
- Distribute the updated documents to ensure the latest copies are available for both sites.
- Control and upkeep of Site Safety Files
- Daily Issuing of PPE
- Distribute all Daily Checklists to operators and reporting any deviations.
- Distribute daily toolbox talks
- All Safety related administration, General admin and other various tasks as required.
- Assist Safety Rep with upkeep of Checklists, Registers, and Filing, drawing up and typing of Method Statements, Risk Assessments, SOP’s, Daily Toolbox talks, incident reports, all Safety Related Admin on a daily basis.
- Issuing PPE daily to all Site Employees
- Compiling Safety files for Mining Site access for various clients.
- Safety related administration tasks.
- Updating employees’ personal files.
- Schedule training and medicals as required according to training matrix
- Assist with compiling action plans in preparation of Site audits.
- Confirm Audit dates in line with certificates expiry date.
- Ensure action plans are completed before audit.
- Compile and Check Safety Files before submitting to Safety Manager for Various Sites for on-site work.
- Engineering / Maintenance / Manufacturing / Installation / Supply / Mining
Danoher Contracting
Site Administrator
02.2016 - 06.2017
Job overview
- Company Overview: Screening, Crushing and loading of trucks to transport product to client.
- Operations & Diesel Control
- Update and Monitor Diesel Issued and Hours for all Mobile Machinery on site, through excel spreadsheet with daily open and close hours for all machines on site.
- Update excel spreadsheet with daily diesel issues for all machines on site.
- Update and record keeping of all tonnages crushed daily and monthly.
- Record and report weekly any breakdowns or delays on any machines on sites.
- Are responsible for all site Daily / Monthly Costing forecast reports
- Ordering of all spares and updating machine maintenance schedule for the mechanic.
- Updating daily reports for head office.
- Data Entry / Stats / Daily data Capturing
- Safety, Health, Environmental and Quality Admin
- Update Registers
- Perform Updates and changes to documents as required for approval.
- Distribute the updated documents to ensure the latest copies are available for both sites.
- Control and upkeep of Site Safety Files
- Daily Issuing of PPE
- Distribute all Daily Checklists to operators and reporting any deviations.
- Distribute daily toolbox talks
- All Safety related administration
- Assist Safety Rep with upkeep of Checklists, Registers, and Filing, drawing up and typing of Method Statements, Risk Assessments, SOP’s, Daily Toolbox talks, incident reports, all Safety Related Admin on a daily basis.
- Issuing PPE daily to all Site Employees
- Audits
- Assist with compiling action plans in preparation of audits.
- Confirm Audit dates in line with certificates expiry date.
- Ensure action plans are completed before audit.
- Check and Audit all Sub-Contractors’ Safety Files.
- General Duties
- Assist Mr Cobus Smith (Site Manager) with all filing, Clerical, Administration and clientele duties.
- Assist all employees daily with any salary, time sheet, and or work related queries.
- Time Keeping
- Manage and maintain daily and monthly expenses and petty cash control.
- Monthly costings for Diesel Control, Petrol control, day works, Screens – upkeep and reporting to Client and forwarding signed reports to Danoher Head Office.
- Typing of Daily, Weekly Costing, Production, Stock Issues, Stock Control Lists, Mechanic Time Sheets, Mobile Machine(s) Wear Check and Service Schedule - Reports.
- Daily diesel control and Record Keeping thereof.
- All Site Admin duties, for all site contractors on site.
- Record and Time keeping of all sub-contractors on site.
- Manage, follow up of all invoices to head office
- Handling of all queries and Payroll queries.
- Screening, Crushing and loading of trucks to transport product to client.
NWT Plant (Pty) Ltd
Site Administrator
10.2015 - 02.2016
Job overview
- Company Overview: Screening and Crushing / Ba-Choma Silica Mine & Basil Read Construction
- Operations & Diesel Control (Basil Read Site and Ba-Choma Silica Mine)
- Update excel spreadsheet with daily open and close hours for all machines on site.
- Data Entry / Stats / Daily data Capturing
- Update excel spreadsheet with daily diesel issues for all machines on site.
- Update and record keeping of all tonnages crushed daily and monthly.
- Record and report weekly any breakdowns or delays on any machines on sites.
- Safety, Health, Environmental and Quality Admin (Basil Read Construction and Ba-Choma Silica Mine)
- Update Registers
- Perform Updates and changes to documents as required for approval.
- Distribute the updated documents to ensure the latest copies are available for both sites.
- Control and upkeep of Site Safety Files
- Daily Issuing of PPE
- Distribute all Daily Checklists to operators and reporting any deviations.
- Distribute daily toolbox talks
- All Safety related administration
- Assist Safety Rep with upkeep of Checklists, Registers, and Filing, drawing up and typing of Method Statements, Risk Assessments, SOP’s, Daily Toolbox talks, incident reports, all Safety Related Admin on a daily basis.
- Issuing PPE daily to all Site Employees
- Audits (Ba-Choma Silica Mine)
- Assist with compiling action plans in preparation of audits.
- Confirm Audit dates in line with certificates expiry date.
- Ensure action plans are completed before audit.
- Check and Audit all Sub-Contractors’ Safety Files.
- General Duties (Basil Read Construction and Ba-Choma Silica Mine)
- Assist Mr Mike De Beer (Site Manager) with all filing, Clerical, Administration and clientele duties.
- Assist all employees daily with any salary, time sheet, and or work related queries.
- Time Keeping
- Manage and maintain daily and monthly expenses and petty cash control.
- Monthly costings for Diesel Control, Petrol control, day works, Screens – upkeep and reporting to Client and forwarding signed reports to NWT Head Office.
- Typing of Daily, Weekly Machine hours Reports.
- Daily diesel control and Record Keeping thereof.
- All Site Admin duties, for all site contractors on site.
- Record and Time keeping of all sub-contractors on site.
- Manage, follow up of all invoices to head office
- Handling of all queries and Payroll queries.
- Receiving, and printing of all payslips for NWT Plant employees, Folding and handing payslips out, weekly and monthly.
- Screening and Crushing / Ba-Choma Silica Mine & Basil Read Construction
NCG Container Solutions
SHEQ and Operations Admin
12.2013 - 04.2014
Job overview
- Company Overview: Hazardous Chemical Waste, Rewash, Repair or supply of new IBC Bins
- Maintain the SHEQ record system, update and distribute documents as required.
- Compile data, prepare operations reporting summarizing trends.
- Perform general administrative function in support of NCG operations and logistics.
- Update excel board plan with driver’s executions and report any exceptions to Durban Operations, Logistics Planning and SHEQ Manager and Site Manager JHB.
- Update long distance driver incentive schedules
- Weekly incentive graphs to be updated and printed for both branches
- Weekly operations graphs to be updated and printed for both branches
- Safety, Health, Environmental and Quality Admin
- Update Registers
- Complete Raised Non Conformance and follow up with investigator to complete and signed off consistently.
- Perform Updates and changes to documents as required for approval.
- Distribute the updated documents to ensure the latest copies are available for both branches.
- Plan internal audits for both branches
- Plan evacuation procedure
- Audits
- Assist with compiling action plans in preparation of audits.
- Confirm Audit dates in line with certificates expiry date.
- Ensure action plans are completed before audit.
- General Duties
- Ensure company procedures are being followed
- Compile information requested by Managing Director and General Manager.
- Mid Month Stock take – Ensure order QTY is updated and given to Durban Operations, Logistics Planning and SHEQ Manager for approval.
- Assist weekly with balancing off KPI, Movements and Pastel reports.
- Follow up on outstanding consumable orders with Accounts Clerk.
- SMS drivers next day’s plan.
- General daily data capturing.
- Hazardous Chemical Waste, Rewash, Repair or supply of new IBC Bins
Trotex Engineering
Site SHE Administrator
08.2013 - 12.2013
Job overview
- Company Overview: Compressed Air Pipeline Installations
- Drawing up of Risk Assessments, Method Statements, Toolbox talks, DSTI’s, Stats, etc.
- Compiling of complete SHE files for Site Approval, and all SHE related documentation as needed by SHE Officer on site.
- Working closely with the Principal Contractor, Grinaker Aveng to ensure that all daily documentation is printed out completed by Staff via SHE Officer.
- Ensuring that daily toolbox talks, DSTI’s, Inspection Registers as well as Time sheets are printed out and kept up to date.
- Assisting SHE Officer with upkeep of Man-hours, Registers and in the compiling of Risk Assessments and Method Statements for all activities on site and managing the risk process paperwork.
- Assist all departments with all filing, Clerical, Administration and clientele duties as well as time clerk responsibilities.
- Continuous interaction / feedback to Principal Contractor with regard to medicals, induction documentation for all employees and daily visitors.
- Weekly feedback to the client with regard to man-hours and employee information (HR) related.
- Internal Company Inductions, arranging entry and exit Medicals.
- Compressed Air Pipeline Installations
NBM Group Services
Site Admin (Time Clerk, Safety Admin)
12.2011 - 11.2012
Job overview
- Company Overview: Site Admin (Time Clerk, Safety Admin) for GEA Nilenca at DUVHA POWER STATION
- Assist Mr J.A Matthysen (Construction Manager) with all filing, Clerical, Administration and clientele duties.
- Assist Safety Officer with upkeep of Man-hours, Registers, and Filing, drawing up and typing of Method Statements, Risk Assessments, Daily Toolbox talks, incident reports, General daily data capturing.
- Assist all employees with any salary, time sheet, and or work related queries.
- Daily Diaries – upkeep and reporting to Client and forwarding signed reports to GEA.
- Typing of Daily, Weekly Reports.
- All Site Admin duties, for Constr. Manager, Safety Officer, Store man and Q.C.
- Order and stock control with regard to stationary, water, coffee, tea etc.
- Handling of all customers queries and Payroll queries.
- Receiving and Entertaining clients for meetings and Taking minutes if needed.
- Assisting in updating employee’s time sheets and forwarding to our financial department weekly and monthly.
- Receiving and printing of all pay slips for NBM Group employees, Folding and handing pay slips out, weekly and monthly.
- Site Admin (Time Clerk, Safety Admin) for GEA Nilenca at DUVHA POWER STATION
NBM Group Services
Personal Assistant, Receptionist
06.2010 - 11.2011
Job overview
- Company Overview: Staffing & Labor Hire
- Assist Mr. Steven Russell with all filing, Clerical, Administration and clientele duties.
- Assist all employees with any salary, time sheet, and or work related queries.
- Filing and updating of new Curriculum Vitae’s received.
- Advertising and acquiring new applicants for any new vacancies requested by our clients.
- Updating and organizing our branch’s monthly petty cash.
- Reception duties.
- Order and stock control with regard to stationary.
- Handling of all customers queries and Payroll queries.
- Receiving and Entertaining clients daily and/or with functions.
- Updating employee’s time sheets and forwarding to our financial department fortnightly and monthly.
- Diarizing appointments and scheduling interviews.
- Daily data capturing.
- Staffing & Labor Hire
LF Taljard & Consultus Auditors
Receptionist & Secretary
05.2009 - 05.2010
Job overview
- Company Overview: Attorneys & Auditors
- Assist Mrs. Riana Taljard (Consultus Auditor) with all filing, Clerical, Administration and clientele duties.
- Registration of clients for SARS.
- Updating and/or following up on client’s information and outstanding payments.
- Capturing all data of clients Medical, Petrol and monthly expenses for VAT purposes.
- Capturing and summarizing of client’s bank statements for financial recon of their income and expenses per annum.
- Petty cash.
- Reception duties.
- Order and stock control with regard to stationary.
- Handling of all customers queries.
- Delivering and/or collecting of all documentation at Lephalale court and/or clients.
- Delivering and/or posting of invoices and any other tasks as required.
- Attorneys & Auditors
Advocate A.R Van der Merwe
Personal Assistant
12.2008 - 03.2009
Job overview
- Company Overview: Legal
- Dictaphone typing of various documents for court use and delivering the documents to Attorney offices and at the courts of Johannesburg, Krugersdorp and Pretoria upon request.
- Daily wage pay-outs for the workers.
- Withdrawing and controlling of petty cash.
- Answering and directing phone calls.
- Welcoming and attending to clients for consultation.
- Printing and delivery of invoices.
- Capturing all expenses work related and private on Quick books for Tax return purposes.
- Typing week end and month end spreadsheets.
- Control of stationary.
- Legal
Rennies Distribution Services
Stock & Admin Controller
03.2007 - 06.2008
Job overview
- Company Overview: Stock Warehousing and Distribution
- Monitoring systems and physical stocks.
- Reconciling stock variances.
- Conducting monthly physical stock counts.
- Capture receipt vouchers and returned stock on clients systems.
- Capture proof of deliveries (Pods) daily.
- Monitor outstanding Pods daily, weekly and action accordingly.
- Liaise with client daily regarding no stock and late orders; obtain confirmation that all in order.
- Liaise with sales agent on a daily basis regarding orders, deliveries and store problems; obtain confirmation that all is in order.
- Assist in answering the switchboard.
- General daily data capturing.
- Stock Warehousing and Distribution
Service Electrical
Bookkeeping and Administration Assistant
01.2007 - 03.2007
Job overview
- Company Overview: Electrical Contractors
- Any assistance required by the bookkeeper and office administrator as follows:
- Creditors- Reconciliation/ Queries
- Debtors- Preparation of invoices.
- Collection of payments in arrears.
- Reception and general office duties.
- Control office stationery.
- General daily data capturing.
- Opening and closing of project files and maintaining project register.
- Costing of projects and any other related task that may be assigned from time to time.
- Assist in answering the switchboard.
- Electrical Contractors
Education
Leadwave Solutions Training InitiativeDBN
SAP Navigation
11.2013
Academy of Learning
Ms Office from Short Course
12.1999
Jan De Klerk High SchoolKrugersdorp
Grade 12 from Standard 10
12.1998
Skills
Data capturing
Data Processing
Dictaphone Typing,
Staffing and Labor Hire Payroll
Time sheets assistance
Administrative support
Customer engagement
Mail handling
File maintenance
Office administration
Telephone reception
Office supply management
Database entry
Document scanning
Staff management
Meeting coordination
Leadership and supervision
Time management
Bookkeeping
Scheduling
Word processing
File organization
Verbal communication
Business administration
Payroll administration
Report preparation
Document management
Office management
Expense reporting
Spreadsheet development
Human resources
Workforce management
Scheduling appointments
Schedule and calendar management
Event coordination
Inbound phone call handling
Meeting planning
Customer relationship management (CRM)
Managing office supply inventory
Ethics-focused
Processing expenses
Travel coordination
Billing oversight
Inventory management
Calendar management
Business correspondence
Payroll
Tax preparation
Travel arrangements
Typing 55 words per minute
Budget support
Mail routing
Scanning and copying
Payroll and accounts payable and receivable
Multitasking
Decision-making
Problem-solving abilities
Written communication
Customer service
Analytical thinking
Professionalism
Excellent communication
Adaptability and flexibility
Active listening
Problem-solving aptitude
Personal Information
- ID Number: 8009090244081
- ID Number: 8009090244081
- Gender: Female
- Driving License: 08
- Marital Status: Married
Drivers License Code
08
Own Transport
True
Health Condition
Excellent
Physical Address
985 Olympus Drive, Unit 121 Greenwood Complex, Faerie Glen, PTA, 0081
References
- Steven Russell, NBM Lephalale Branch Manager, 0651328799
- Hennie Van der Berg, Thos Begbie / Grip Steel – Safety Manager, 0718919674
- Welcome Tau, Thos Begbie / Grip Steel – Accounts Head Office, 0605551934
- Mike De Beer, NWT Plant (Ba-Choma Mine) – Site Manager, 0712392554
- Riana Taljard, Consultus Auditors / L.F Taljard, 0147632392/3
References
- Steven Russell, NBM Lephalale Branch Manager, 0651328799
- Hennie Van der Berg, Thos Begbie / Grip Steel – Safety Manager, 0718919674
- Welcome Tau, Thos Begbie / Grip Steel – Accounts Head Office, 0605551934
- Mike De Beer, NWT Plant (Ba-Choma Mine) – Site Manager, 0712392554
- Riana Taljard, Consultus Auditors / L.F Taljard, 0147632392/3
Software
Pastel
Google docs
Hsec Online
Passport 360
Cloud
Sage
SAP
Timeline
Office Administrator
Salem Safety Solutions t/a Grip Steel
11.2024 - 08.2025
Safety Administrator
Salem Safety Solutions t/a Grip Steel
04.2024 - 09.2024
Site Administrator
Danoher Contracting
02.2016 - 06.2017
Site Administrator
NWT Plant (Pty) Ltd
10.2015 - 02.2016
SHEQ and Operations Admin
NCG Container Solutions
12.2013 - 04.2014
Site SHE Administrator
Trotex Engineering
08.2013 - 12.2013
Site Admin (Time Clerk, Safety Admin)
NBM Group Services
12.2011 - 11.2012
Personal Assistant, Receptionist
NBM Group Services
06.2010 - 11.2011
Receptionist & Secretary
LF Taljard & Consultus Auditors
05.2009 - 05.2010
Personal Assistant
Advocate A.R Van der Merwe
12.2008 - 03.2009
Stock & Admin Controller
Rennies Distribution Services
03.2007 - 06.2008
Bookkeeping and Administration Assistant
Service Electrical
01.2007 - 03.2007
Leadwave Solutions Training Initiative
SAP Navigation
Academy of Learning
Ms Office from Short Course
Jan De Klerk High School
Grade 12 from Standard 10