Summary
Overview
Work History
Education
Skills
Certification
Telephone
Personal Information
Firstnames
References
Timeline
Generic

Chayinesa Nicky Sithole

Legal Assistant; Messenger; Fleet Controller And Admin Assistant
Johanneburg

Summary

Dynamic and results-driven office administration professional with more than ten years' experience in the legal industry, with five in an administrative, operations supervisor, facilities and fleet management role. Seeking to implement my expertise in the fields of administration, operations, fleet, and other general assistant work and engagement to drive growth at any company.

Overview

14
14
years of professional experience
10
10
Certifications

Work History

Facilities Assistant

Bowman Gilfillan Inc.
01.2017 - 12.2023
  • Assisted Operations manager in overseeing the maintenance and repair of the facility, including HVAC systems, plumbing, electrical, and structural components
  • Assisted in ensuring the facility complies with all safety regulations and standards, conducting regular safety inspections, and managing emergency response plans
  • I was responsible to assist in the management of some vendors and coordinating with external vendors, clients and contractors for services such as cleaning, landscaping, and security
  • Assisted the operations manager in office space planning and allocation of office space within the Office, seating arrangements, and storage solutions
  • I assisted in Staff Supervision Supervising, Messengers, Drivers, maintenance and janitorial staff
  • I was also responsible for company fleet management
  • Acted and assisted as a liaison between the directors, clients, support staff, security and the administration, addressing concerns, and providing updates on facility-related issues

Dispatch Clerk/ Fleet Administrator

Bowman Gilfillan Inc.
01.2017 - 12.2017
  • Manage fleet inventory, including vehicles, parts, and equipment
  • Collecting and processing POD's from subcontractors
  • Loading with clients on a timely POD submission for processing
  • Performing quality checks on POD's to ensure no discrepancies and to ensure accuracy
  • Schedule vehicle maintenance and repairs to prevent downtime
  • Ensure compliance with safety regulations and company policies
  • Monitor vehicle performance and fuel usage to optimize efficiency
  • Evaluate and select equipment vendors and suppliers
  • Develop and implement transportation strategies to reduce costs and improve operations
  • Keep accurate records and reports on fleet maintenance, expenses, and performance
  • Coordinated with other departments to support business goals and objectives
  • Analysed fleet performance and implement cost-saving measures
  • Prepare and present regular reports on fleet performance, maintenance, and expenses
  • Ensure all vehicles are properly registered and insured
  • Maintain accurate records of vehicle inspections, repairs, and maintenance
  • Develop and implement emergency procedures for fleet-related issues
  • Coordinate with emergency services and provide support during vehicle breakdowns or accidents
  • Ensuring all speeding fines are paid
  • Providing general administrative support

Legal Assistant

Bowman Gilfillan Inc.
01.2010 - 12.2017
  • Managed client expectations through responsiveness; professionalism; friendliness; receptiveness and availability when dealing with clients
  • Collaborated well and develop / maintain excellent relationships with all stakeholders and their assistants; and all colleagues in general through on-going communication
  • Liaised with attorneys/sheriffs/maintenance officers
  • Thorough knowledge of applicable law: Court Processes: High Court and Magistrate Court rules; court documents and processes
  • Attending to responding to General legal enquiries e.g Power of attorneys, indemnities etc
  • Court Processes: Timely and correctly accepting, recording and actioning of all legal documents such as Summons; Notice of Motions; Subpoenas and Court orders
  • Timely and correctly escalating relevant matters to the appropriate legal advisor or department for action, confirming receipt and action
  • Maintain accurate monthly statistical reports of court documents received
  • Providing administration support to legal advisors
  • General: Organising records and files through logical filing; keeping files up to date with relevant information; ensuring that files are maintained in a safe environment; are easily accessible; and electronically backed-up (physical and electronic files
  • Receipt of served documents and signing for notices and other legal documents served within the firm
  • Scanning, copying, sorting, distributing and printing all journals and other legal documents as per request
  • Attending to Mail, Metro-filing, archiving, and retrieval of all filed documents
  • Liaison with stakeholders and other external clients
  • Assisting directors with any office administrative management request
  • General office administrative work

Education

High School - Matric with Merit (English, Afrikaans, Xitsonga, Biology, Economics, Geography and Agriculture)

Chamandu High School
Limpopo

BA - Criminology (Law Stream)

University of South Africa

Skills

Ms Word

Certification

ABET educator Certification

Telephone

cell, +27 079 311 6148

Personal Information

Driving License: Code 10

Firstnames

Chayinesa Nicky

References

  • Billy Smith, Bowmans Facilities Manager, 083 259 4215
  • Philemon Kolwane, Bowmans Supervisor, 082 376 5432
  • Ps Simon Baloyi, Pastor, 083 697 6626

Timeline

Facilities Assistant

Bowman Gilfillan Inc.
01.2017 - 12.2023

Dispatch Clerk/ Fleet Administrator

Bowman Gilfillan Inc.
01.2017 - 12.2017

Legal Assistant

Bowman Gilfillan Inc.
01.2010 - 12.2017

High School - Matric with Merit (English, Afrikaans, Xitsonga, Biology, Economics, Geography and Agriculture)

Chamandu High School

BA - Criminology (Law Stream)

University of South Africa

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Chayinesa Nicky SitholeLegal Assistant; Messenger; Fleet Controller And Admin Assistant