Job Search Status
Open to workDesired start date: Open to discussion
Open To Work
Charmaine Greyvenstein
TEAM LEADER DATA DEPARTMENT
Cape Town
Work Preference
Summary
I have gathered over 28 years of professional experience in the Administrative, Fleet and FMCG industry and pride myself in the following skills: Office Administration & Coordination | Business Unit Management | Fleet Control | Reception I consider myself a committed, reliable, well-spoken and enthusiastic individual, with a great deal of experience in the FMCG environment. I can work under pressure and handle difficult situations with calmness and clarity where I can think on my feet and make decisions efficiently. Having a great passion for any challenge that may come my way, I can use my skills and experiences to apply effective time management, excellent interpersonal abilities and strategic decision making into my work.
Overview
2
2
Languages
28
28
years of professional experience
Work History
Assist
Thyson Global
01.2019
- Log all loads on spreadsheets keep track of loads per transporter.
- Create cover sheets per load completed.
- Mail coversheets to clients for invoicing.
- Reference:
- Brandon 0763026972 (Cape Town)
Various Administrative Duties
ABSA Head Office
01.1998 - 2007
- Processing Cheques (Data Capturing)
- Mail Distribution
- Telephone Enquiries for corporate.
- Filling
- Oversee Administration Charges for all documents send out to customers.
- Send & Receive faxes.
- Tax Certificates
- Directing Telephonic and Facsimile enquiries to relevant person
- Interbank Liaison
Regional Secretary
ABSA Brokers
01.1997
- Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
- Arrange conferences, meetings, and travel reservations for office personnel.
- Compose, type, and distribute - meeting notes, routine correspondence, and reports.
- Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
- Locate and attach appropriate files to incoming correspondence requiring replies.
- Maintain scheduling and event calendars.
- Make copies of correspondence and other printed material
- Schedule and confirm appointments for clients, customers, or supervisors.
- Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
- Conduct searches to find needed information, using such sources as the Internet.
- Order and dispense supplies.
- Operate office equipment such as fax machines, copiers, and phone systems.
- Use computers for spreadsheet, word processing, database management, and other applications.
Team Leader data processing Department /Fleet Controller/Admin /Driver tracking
Van der Vyver Transport
01.2019 - Current
- Management of the drivers ensuring loading instructions are followed correctly.
- Monitoring complete loading progress ensuring all regulations are adhered to.
- Ensuring loads are properly secured.
- Monitor on route progress and liaise regarding overnight if required.
- Consistent liaising with clients during the day regarding estimated time of arrival and receiving of loads.
- Client reports updated every morning (Vector)
- Link Report updates every morning.
- Capturing of all pod’s that come in for the day.
- Monitor Drivers Hours
- Update Driver Hours daily for wages.
- Receive Pods capture for payment.
- Tracking drivers’ logbooks
- Drivers’ wages
- Log sheet recons.
- Oversee that drivers log sheets correspond with tracking.
- Handle all driver wage queries.
- Compile evidence for driver hearings assist with hearings.
- Update the attendance register every morning.
- Compile KPA for CEO every month on driver hours.
- Communicate with drivers /fleet department and operations department.
- Supervising, managing and motivating team members on a daily basis.
- Ensuring that the work produced by the department meets the required quality standards.
- Ensure deadlines are achieved every month on time.
- Organizing workload for the day
- Delegating tasks to make the work run smoothly.
- Reporting progress to upper management on a weekly base
- Coaching to improve team member skill sets.
- Motivating team members to accomplish their goals.
- Reason for leaving:
- Reference:
- Bertin 0716023737 (Cape Town)
- Iwan 0609889101
Business Unit Manager | Fleet Controller
Imperial Logistics
01.2011 - 01.2019
- Create Purchase orders on ACC PAC for five Departments
- Open shipments on Winfreight for four Departments
- Calculate and submit wages for two departments every Monday
- Update vehicle kilometres weekly.
- Calculate and submit provisions for head office monthly.
- Supply Revenue updates every Monday for weekly flash.
- Receive invoices attach to purchase orders sign and submit for payment.
- Create invoice requests attach to Pods’ and submit to JHB for invoicing.
- Do parcel recon on system for all documents sent to JHB.
- Manage leave / speeding reports / accidents / fines.
- Ordering of monthly stationary
- Attend meetings with clients to do recons.
- Ordering of supplies for office / transport and warehouse
- Bookings for vehicle services /CoT/Tyres maintenance
- Ensure that Fire equipment is serviced and maintained.
- Log calls if vehicles have breakdown.
- Ordering of Driver trip sheet books/ Delivery notebooks.
- Insure that pre trip inspections are done daily and problems reported.
- Keep all RTMS documentation up to date.
- Create fuel orders on fuel system.
- Follow up on all open purchase orders and update JHB with the recon.
- Order drivers there PPE.
- Arrange collection of stock with courier and track to ensure deliveries are done.
- Capture all loads on Data Tim (new systems)
- Recall orders from paper trail.
- Manage 13 Trucks
- In charge of planning all local loads and deliveries for the day
- Ensure vehicles are at their loading and offloading point on time.
- Update customers of vehicles whereabouts
- In charge of offloading containers and checking stock before placed in warehouse
- Check stock when loading out to customers supply customer with the pallet numbers.
- Picking of stock and getting loads and paperwork ready for next day delivery
- Update work schedules daily with all loads done.
- Select correct vehicle for different loads and ensure vehicle is maintained and clean for delivery’s and insure they in good operating condition so that company can meet their distribution objective.
- Maintain an accurate record keeping schedule.
- Obtaining Trailer and Truck licensing and permits also renew of Harbour and cross boarder permits.
- Making arraignments for training /medicals /forklift refreshers /health and safety
- Reason for leaving: Retrenched.
- Reference:
- Magdeltd 064 906 9671 (Cape Town)
- Arshad Hamed 071 686 5488 (General Manager)
Receptionist | Administrator
Freightmax (Imperial Group)
01.2011 - 01.2013
- Greet and attend to visitors.
- Deal with inquiries on the phone and face to face.
- Supply information regarding the organization to the general public, clients and customers.
- Answer telephone, screen and direct calls.
- Take and relay messages.
- Provide information to callers.
- Direct persons to correct destination.
- Deal with queries from the public and customers.
- Ensures knowledge of staff movements in and out of organization
- General administrative and clerical support
- Receive and sort mail and deliveries.
- Tidy and maintain the reception area.
- Scanning of all deliveries done and processing on micro-file
- Professional personal presentation
- Reliability
- Stress tolerance.
- Schedules
- Keep record of all waybills in and out going
- Update leave registers.
- Responsible for all filling
- Process orders on system.
- Multitask backup for other admin staff members.
- Receive and Dispatch stock on Access.
- Update system when stock has been delivered and signed paperwork is received back.
- Update of stock sheet
- Reason for leaving: Company closed, and staff got retrenched.
Sales and Purchase Order Administrator
Sales Max / Snack Works
01.2007 - 01.2011
- Take orders by telephone email & fax.
- Entering orders onto the system
- Emailing order acknowledgements & requesting customer confirmation
- Tracking process from order to delivery to ensure that all is happening with estimated time frames and informing the client each step of the way.
- Answering the telephone & redirecting calls
- Receptionist duties
- Contact Clients to get their weekly orders.
- Process orders and see if there is stock available.
- Arrange deliveries and emergencies.
- Assist call in customers with inquiries.
- Processing of store orders and assuring they are taken off hold.
- Contacting stores to assure EDI orders are in on time.
- Loading of promotions / deals for all stores in Western and Eastern Cape
- Updating War plan ‘s for reps weekly and forwarding to management
- Updating Ad Hoc Plan for reps weekly
- Obtaining info and updating perfect outlet monthly
- Keep record of same date returns, following up to minimize our losses in sales.
- Handle the ordering and distribution of Point of Sale to all reps and agents.
- Assist clients with telephonic enquiries.
- Health, Safety & Fire rep in our building
- Weekly Sales Reports for management
- Updating Price books for manager, Sales Reps and agents
- Assisting Merchandisers with enquiries on stock and point of sale.
- Assist CCD, RBC and Entyce with punching of orders when needed.
- Data Capturing
- Reason for leaving: Retrenched.
- Reference: Gary Shenton: 082 550 1194 | Charl Pienaar 082 854 8101
Various Administrative Duties
ABSA Merchant Services
01.2005 - 01.2007
- General Admin duties
- Cancellation of merchants
- Recapturing of data
- Refunds to merchants
- Addendums
- Requesting information from clients for our Head Office
- Recon of client’s statements
- Assisting walk in and telephonic client
- Answering of Switchboard when needed
- Visiting clients when they needed assistance with their recons.
- Reason for leaving: In search of personal growth.
- Reference: Magdelth Esterhuizen 083 293 5099
Education
High School - Matric
JG Meiring High School
WESTERN CAPE 11-1995
Skills
Committed
Diversified
Flexible
Adaptable
Natural Leader
Punctual
Able to Multitask
Professional
Innovative
Strong people skills
Confident
Can work under pressure
Hard Working
Excellent Communication Skills
Great attention to detail
Team Player
TERTIARY EDUCATION | TRAINING COMPLETED AND PASSED
- Dealing with Proceeds of crime
- Corporate crime awareness & detection
- Occupational Health & Safety
- Telephone Competence
- NQF 3
- Diversity
- Paper trail
- Acc Pac
- Win freight
- Data Tim
- Imperial Fuel systems (fuel master)
- RTMS
- Xero (Invoicing/Quotes)
- Work pool
- Manpack
- Google sheets
- Clover Site
- Vector site
- Ituran tracking system
- Edge Telematics
- Google drive
- Asana
Timeline
Assist
Thyson Global
01.2019
Team Leader data processing Department /Fleet Controller/Admin /Driver tracking
Van der Vyver Transport
01.2019 - Current
Business Unit Manager | Fleet Controller
Imperial Logistics
01.2011 - 01.2019
Receptionist | Administrator
Freightmax (Imperial Group)
01.2011 - 01.2013
Sales and Purchase Order Administrator
Sales Max / Snack Works
01.2007 - 01.2011
Various Administrative Duties
ABSA Merchant Services
01.2005 - 01.2007
Various Administrative Duties
ABSA Head Office
01.1998 - 2007
Regional Secretary
ABSA Brokers
01.1997
High School - Matric
JG Meiring High School