Overview
Work History
Education
Skills
Timeline
Generic

CHARMAINE GAIL LOMBARD

SCHOOL ADMINISTRATOR
Kuils River,WC

Overview

35
35
years of professional experience
2
2
Languages

Work History

Leisure Planet Services
  • Company City: Bellville
  • Contact Person: Juanita Kroon
  • Contact Number: 083 7866339

Administrator/Finance

Officer Soneike High School
- Current
  • Screening Principals telephone calls.
  • Receiving and sending of all emails
  • Telephone register
  • Typing of all school relating communication
  • Arranging meetings with parents and Principal
  • Attending to learner matters
  • Contact with parents and learners(face to face and telephonically)
  • Finance
  • Receipting of all monies received at the office
  • Capturing of payments received on Pastel
  • Completion of WCED 043
  • Responsible for Budgeting
  • Preparing requisitions for payments to be approved by Principal
  • Receipt of all stock delivered to school
  • Daily Reconciliation of monies
  • Responsible for Banking on a weekly basis
  • Liaise with School Finance & Records Officer
  • Compliance with WCED requirements
  • Preparation of financial statements.
  • Payment of contract and governing body staff.
  • Obtaining quotes for possible purchases
  • Sending quotes to SGB chairman and treasurer
  • Ordering of all stationery
  • Receipt of CCT accounts and preparing payment requisitions
  • Handling of Petty cash
  • Member of Finance Committee
  • HR
  • Receipting of all staff leave forms – Principal to approve
  • Scanning of all the documents and load on PMPS
  • Updating staff attendance register on PMPS
  • Issuing of SGB staff payslips
  • SARS payments / submissions
  • Purchasing of all staff stationery
  • Leave register / SGB and permanent staff
  • Learners
  • Updating of all learners information on CEMIS
  • General
  • Assisting with transport arrangements for sport activities
  • Placement of adverts for positions available at school

Administrative / Personal Assistant

Fresh Produce Exporters Forum
08.2023 - Current
  • Personal Assistant to PHI programme manager – Ms J Davids
  • Attend to all administrative tasks relating to the following:
  • Events Co-ordinator
  • Travel arrangements for students attending seminars
  • Arrange Seminars / venues
  • Co-ordinate all arrangements relating to PHI Symposium
  • All other day to day administrative tasks
  • Reference: Marinda Roux - Accountant, Contact: 021 526 0351

Accounts Administrator

Techno Surfaces Pty Ltd
03.2023 - Current
  • Attending to Debtors
  • Invoicing of all debtors on Pastel Follow up on outstanding debtors
  • Attending to Creditors
  • Capturing of all invoices on Pastel
  • Preparing invoices for payments to be submitted
  • Follow up on all outstanding suppliers invoices
  • Assisting with Wages
  • Calculating overtime
  • Submit Wages sheet to Director for weekly payout
  • Daily administrative duties, ensure all staff details are up to date
  • Submitting sick pay leave to the BIBC
  • Admin / Reception
  • Attend to all related admin
  • Arrange for collection via courier
  • Arrange appointments with clients
  • Deal with walk in clients
  • Receptionist duties
  • Attend to office basic requirements (refreshments, cleaning detergents)
  • Attend to cleaner and cleaning requirements
  • Reference: Paul Schluter – Owner / Director, Contact: 021 534 0154

Accounts Assistant (Debtors, Creditors, Payroll)

Annenberg Property Group
03.2017 - 12.2017
  • Attending to Debtors
  • Follow up on outstanding debtors
  • Report feedback on debtors payments on G-drive
  • Record tenants payments on TPN
  • Assist with monthly rental invoicing
  • PROPERTY MANAGEMENT
  • Verify contact details of tenants
  • General enquiries to City of Cape Town
  • Send letters of demand as instructed
  • Attending to Creditors
  • Capturing of all invoices on Pastel
  • Preparing invoices for payments to be submitted
  • Follow up on all outstanding suppliers invoices
  • Assisting with Payroll
  • Capture payroll information
  • Submit payroll via Sage Pay for monthly salaries
  • Daily administrative duties
  • Assist receptionist when needed
  • Reference: Marinda Roux - Accountant, Contact: 021 526 0474

Accounts Assistant

Annenberg Properties
04.2016 - 08.2016
  • Provide assistance to Finance department - Supplier / Debtors Administration Function
  • Follow up on outstanding supplier invoices
  • Follow up on outstanding debtor payments (Capture information on TPN credit Bureau)
  • Capturing of debtors invoices / Monthly Reconciliation of Suppliers
  • Updating debtor’s Monthly reconciliation
  • Manage / reconcile Petty Cash
  • Software packages - Pastel, Ms Excel, Ms Word
  • Reference: Marinda Roux - Accountant, Contact: 021 465 7780

Payroll Administrator

I J S Chartered Accountants
11.2014 - 09.2015
  • Capture new clients on PAYUS payroll system / Administer existing client’s payroll
  • Capture monthly salaries and send out monthly pay slips to clients
  • Calculate and submit monthly EMP 201’s to SARS via e-filing
  • Contact with SARS with regards to outstanding balances
  • Submit bi-annual reconciliations and submissions
  • Advise clients of any SARS related matters
  • Process monthly salaries for clients on Payus payroll system
  • Supply clients with payroll related statistics and reports / Resolve client queries
  • Prepare client billings and send to debtors department for invoicing
  • Reference: Lelani Harris / Izak Smith, Contact: 021 970 5000

Bookkeeper / Accounts Administrator

Cape IT Initiative
06.2014 - 10.2014
  • DEBTOR INVOICING AND ADMIN
  • Monthly rental invoices
  • Manage monthly issues relating to billing
  • Monthly service invoices issued for tenants
  • Maintenance of a variety of reports to ensure accurate billing to tenants
  • To ensure that all invoices are captured correctly
  • Invoicing for Stipends and Funding
  • Ensure contracts for all funders/tenants
  • DEBTOR ADMINISTRATION
  • Daily monitoring of receipts from tenants, Stipends, Funders and adherence to Debtors control procedure
  • Administration of associated procedures
  • CASHBOOK, CALL ACCOUNTS
  • Processing bank transactions
  • Reconciliation of bank and call accounts
  • PETTY CASH
  • Perform all disbursements
  • Reconciling petty cash to Pastel
  • Assistance with audit preparation
  • Filing
  • Reference: Shakiera Less/ Accountant, Sibokazi, Contact: 021 409 7000

Debtors Administrator

College SA
01.2014 - 06.2014
  • Create (capture new students on Pastel)
  • Capture student’s registration plus discount vouchers
  • Allocate payments to student’s accounts
  • Reference: Monique Addinall, Reason for leaving: Contract ended

Collections Clerk

Legal Track
06.2013 - 01.2014
  • Contacting clients for outstanding monies on accounts handed over from Nedbank and other clients.
  • Send letters, receive cash payments at office from debtors
  • Make payment arrangements for clients
  • Make contact with clients in respect of accounts handed over for collection.
  • Reference: Thea Kluyts, Contact: 021 9808900

Accounts Clerk

South African Revenue Services
08.2001 - 10.2012
  • Correction/Adjustment of taxpayers incorrect declarations submitted
  • Finalize written correspondence. Liaise with clients with regards to account enquiries.
  • Requests for unknown payments on the system to be transferred to correct taxes.
  • Prepare and finalise submissions for the waiving of interest and/or penalties
  • Representation of case on behalf of the tax payer (in their absence) to the penalty committee. Outcome of decision to be communicated to the taxpayer in letter/ formal documentation.
  • Ensure correctness of account information on SARS core systems. To prepare manual statement of accounts. Assist other business areas during tax season.
  • Responsible for raising journals in order to correct incorrect account.
  • Perform assigned system authorisations. (Act on behalf of team leader)
  • Identify and report (log call) on system problems.
  • Support & participate in designated SARS initiatives & campaigns
  • Assist in other work areas where help is needed (Operational needs)
  • Assist other team members with regards to enquiries on tax payer’s accounts.
  • Assisted at Call Centre with the opening when assistance was required.
  • Account maintenance assistance was required at Collections department where I also assisted. During financial year end a project to collect the maximum amount of money from taxpayers, targets set at times +- R3 000 000.00 per month. Contact clients telephonically and also requested for deferred payment arrangements to settle debt in due time.
  • Assistance in training of staff with implementation of new systems and procedures.
  • Keep abreast with changes (Account Maintenance-Policies and Procedures). Achieving monthly targets.
  • Keeping productions sheet of work done on a daily basis.
  • Reference: Wasfie Williams, Contact: 021 413 5000

Ernest & Young
10.1999 - 11.1999
  • Typing of reports, letters and submissions forwarded to the Minister of Local government.
  • Contact Person: Agency, Contact Number:

Leisure Books
09.1990 - 03.1999
  • Responsible for reconciliation of debtors reports
  • Report of daily bank details to accountant. Physical daily banking also attended to. Transfer of funds between company accounts.
  • Liaise with bank with regards to payments and credit card payments sent for processing.
  • Preparation of capturing to the cashbook
  • Contact Person: Estelle Kriel, Contact Number: 021 596 8000

Education

Certificate/Diploma - Taxation

UNISA
01.2007

Matric - undefined

Spine Road High School
01.1987

Skills

MS Word: Excellent

Timeline

Administrative / Personal Assistant

Fresh Produce Exporters Forum
08.2023 - Current

Accounts Administrator

Techno Surfaces Pty Ltd
03.2023 - Current

Accounts Assistant (Debtors, Creditors, Payroll)

Annenberg Property Group
03.2017 - 12.2017

Accounts Assistant

Annenberg Properties
04.2016 - 08.2016

Payroll Administrator

I J S Chartered Accountants
11.2014 - 09.2015

Bookkeeper / Accounts Administrator

Cape IT Initiative
06.2014 - 10.2014

Debtors Administrator

College SA
01.2014 - 06.2014

Collections Clerk

Legal Track
06.2013 - 01.2014

Accounts Clerk

South African Revenue Services
08.2001 - 10.2012

Ernest & Young
10.1999 - 11.1999

Leisure Books
09.1990 - 03.1999

Leisure Planet Services

Administrator/Finance

Officer Soneike High School
- Current

Matric - undefined

Spine Road High School

Certificate/Diploma - Taxation

UNISA

Similar Profiles

CREATE PROFILE
CHARMAINE GAIL LOMBARDSCHOOL ADMINISTRATOR