CHARMAINE GAIL LOMBARD
SCHOOL ADMINISTRATOR
Kuils River,WC
Overview
35
35
years of professional experience
2
2
Languages
Work History
Leisure Planet Services
- Company City: Bellville
- Contact Person: Juanita Kroon
- Contact Number: 083 7866339
Administrator/Finance
Officer Soneike High School
- Current
- Screening Principals telephone calls.
- Receiving and sending of all emails
- Telephone register
- Typing of all school relating communication
- Arranging meetings with parents and Principal
- Attending to learner matters
- Contact with parents and learners(face to face and telephonically)
- Finance
- Receipting of all monies received at the office
- Capturing of payments received on Pastel
- Completion of WCED 043
- Responsible for Budgeting
- Preparing requisitions for payments to be approved by Principal
- Receipt of all stock delivered to school
- Daily Reconciliation of monies
- Responsible for Banking on a weekly basis
- Liaise with School Finance & Records Officer
- Compliance with WCED requirements
- Preparation of financial statements.
- Payment of contract and governing body staff.
- Obtaining quotes for possible purchases
- Sending quotes to SGB chairman and treasurer
- Ordering of all stationery
- Receipt of CCT accounts and preparing payment requisitions
- Handling of Petty cash
- Member of Finance Committee
- HR
- Receipting of all staff leave forms – Principal to approve
- Scanning of all the documents and load on PMPS
- Updating staff attendance register on PMPS
- Issuing of SGB staff payslips
- SARS payments / submissions
- Purchasing of all staff stationery
- Leave register / SGB and permanent staff
- Learners
- Updating of all learners information on CEMIS
- General
- Assisting with transport arrangements for sport activities
- Placement of adverts for positions available at school
Administrative / Personal Assistant
Fresh Produce Exporters Forum
08.2023 - Current
- Personal Assistant to PHI programme manager – Ms J Davids
- Attend to all administrative tasks relating to the following:
- Events Co-ordinator
- Travel arrangements for students attending seminars
- Arrange Seminars / venues
- Co-ordinate all arrangements relating to PHI Symposium
- All other day to day administrative tasks
- Reference: Marinda Roux - Accountant, Contact: 021 526 0351
Accounts Administrator
Techno Surfaces Pty Ltd
03.2023 - Current
- Attending to Debtors
- Invoicing of all debtors on Pastel Follow up on outstanding debtors
- Attending to Creditors
- Capturing of all invoices on Pastel
- Preparing invoices for payments to be submitted
- Follow up on all outstanding suppliers invoices
- Assisting with Wages
- Calculating overtime
- Submit Wages sheet to Director for weekly payout
- Daily administrative duties, ensure all staff details are up to date
- Submitting sick pay leave to the BIBC
- Admin / Reception
- Attend to all related admin
- Arrange for collection via courier
- Arrange appointments with clients
- Deal with walk in clients
- Receptionist duties
- Attend to office basic requirements (refreshments, cleaning detergents)
- Attend to cleaner and cleaning requirements
- Reference: Paul Schluter – Owner / Director, Contact: 021 534 0154
Accounts Assistant (Debtors, Creditors, Payroll)
Annenberg Property Group
03.2017 - 12.2017
- Attending to Debtors
- Follow up on outstanding debtors
- Report feedback on debtors payments on G-drive
- Record tenants payments on TPN
- Assist with monthly rental invoicing
- PROPERTY MANAGEMENT
- Verify contact details of tenants
- General enquiries to City of Cape Town
- Send letters of demand as instructed
- Attending to Creditors
- Capturing of all invoices on Pastel
- Preparing invoices for payments to be submitted
- Follow up on all outstanding suppliers invoices
- Assisting with Payroll
- Capture payroll information
- Submit payroll via Sage Pay for monthly salaries
- Daily administrative duties
- Assist receptionist when needed
- Reference: Marinda Roux - Accountant, Contact: 021 526 0474
Accounts Assistant
Annenberg Properties
04.2016 - 08.2016
- Provide assistance to Finance department - Supplier / Debtors Administration Function
- Follow up on outstanding supplier invoices
- Follow up on outstanding debtor payments (Capture information on TPN credit Bureau)
- Capturing of debtors invoices / Monthly Reconciliation of Suppliers
- Updating debtor’s Monthly reconciliation
- Manage / reconcile Petty Cash
- Software packages - Pastel, Ms Excel, Ms Word
- Reference: Marinda Roux - Accountant, Contact: 021 465 7780
Payroll Administrator
I J S Chartered Accountants
11.2014 - 09.2015
- Capture new clients on PAYUS payroll system / Administer existing client’s payroll
- Capture monthly salaries and send out monthly pay slips to clients
- Calculate and submit monthly EMP 201’s to SARS via e-filing
- Contact with SARS with regards to outstanding balances
- Submit bi-annual reconciliations and submissions
- Advise clients of any SARS related matters
- Process monthly salaries for clients on Payus payroll system
- Supply clients with payroll related statistics and reports / Resolve client queries
- Prepare client billings and send to debtors department for invoicing
- Reference: Lelani Harris / Izak Smith, Contact: 021 970 5000
Bookkeeper / Accounts Administrator
Cape IT Initiative
06.2014 - 10.2014
- DEBTOR INVOICING AND ADMIN
- Monthly rental invoices
- Manage monthly issues relating to billing
- Monthly service invoices issued for tenants
- Maintenance of a variety of reports to ensure accurate billing to tenants
- To ensure that all invoices are captured correctly
- Invoicing for Stipends and Funding
- Ensure contracts for all funders/tenants
- DEBTOR ADMINISTRATION
- Daily monitoring of receipts from tenants, Stipends, Funders and adherence to Debtors control procedure
- Administration of associated procedures
- CASHBOOK, CALL ACCOUNTS
- Processing bank transactions
- Reconciliation of bank and call accounts
- PETTY CASH
- Perform all disbursements
- Reconciling petty cash to Pastel
- Assistance with audit preparation
- Filing
- Reference: Shakiera Less/ Accountant, Sibokazi, Contact: 021 409 7000
Debtors Administrator
College SA
01.2014 - 06.2014
- Create (capture new students on Pastel)
- Capture student’s registration plus discount vouchers
- Allocate payments to student’s accounts
- Reference: Monique Addinall, Reason for leaving: Contract ended
Collections Clerk
Legal Track
06.2013 - 01.2014
- Contacting clients for outstanding monies on accounts handed over from Nedbank and other clients.
- Send letters, receive cash payments at office from debtors
- Make payment arrangements for clients
- Make contact with clients in respect of accounts handed over for collection.
- Reference: Thea Kluyts, Contact: 021 9808900
Accounts Clerk
South African Revenue Services
08.2001 - 10.2012
- Correction/Adjustment of taxpayers incorrect declarations submitted
- Finalize written correspondence. Liaise with clients with regards to account enquiries.
- Requests for unknown payments on the system to be transferred to correct taxes.
- Prepare and finalise submissions for the waiving of interest and/or penalties
- Representation of case on behalf of the tax payer (in their absence) to the penalty committee. Outcome of decision to be communicated to the taxpayer in letter/ formal documentation.
- Ensure correctness of account information on SARS core systems. To prepare manual statement of accounts. Assist other business areas during tax season.
- Responsible for raising journals in order to correct incorrect account.
- Perform assigned system authorisations. (Act on behalf of team leader)
- Identify and report (log call) on system problems.
- Support & participate in designated SARS initiatives & campaigns
- Assist in other work areas where help is needed (Operational needs)
- Assist other team members with regards to enquiries on tax payer’s accounts.
- Assisted at Call Centre with the opening when assistance was required.
- Account maintenance assistance was required at Collections department where I also assisted. During financial year end a project to collect the maximum amount of money from taxpayers, targets set at times +- R3 000 000.00 per month. Contact clients telephonically and also requested for deferred payment arrangements to settle debt in due time.
- Assistance in training of staff with implementation of new systems and procedures.
- Keep abreast with changes (Account Maintenance-Policies and Procedures). Achieving monthly targets.
- Keeping productions sheet of work done on a daily basis.
- Reference: Wasfie Williams, Contact: 021 413 5000
Ernest & Young
10.1999 - 11.1999
- Typing of reports, letters and submissions forwarded to the Minister of Local government.
- Contact Person: Agency, Contact Number:
Leisure Books
09.1990 - 03.1999
- Responsible for reconciliation of debtors reports
- Report of daily bank details to accountant. Physical daily banking also attended to. Transfer of funds between company accounts.
- Liaise with bank with regards to payments and credit card payments sent for processing.
- Preparation of capturing to the cashbook
- Contact Person: Estelle Kriel, Contact Number: 021 596 8000
Education
Certificate/Diploma - Taxation
UNISA
01.2007
Matric - undefined
Spine Road High School
01.1987
Skills
MS Word: Excellent
Timeline
Administrative / Personal Assistant
Fresh Produce Exporters Forum
08.2023 - Current
Accounts Administrator
Techno Surfaces Pty Ltd
03.2023 - Current
Accounts Assistant (Debtors, Creditors, Payroll)
Annenberg Property Group
03.2017 - 12.2017
Accounts Assistant
Annenberg Properties
04.2016 - 08.2016
Payroll Administrator
I J S Chartered Accountants
11.2014 - 09.2015
Bookkeeper / Accounts Administrator
Cape IT Initiative
06.2014 - 10.2014
Debtors Administrator
College SA
01.2014 - 06.2014
Collections Clerk
Legal Track
06.2013 - 01.2014
Accounts Clerk
South African Revenue Services
08.2001 - 10.2012
Ernest & Young
10.1999 - 11.1999
Leisure Books
09.1990 - 03.1999
Leisure Planet Services
Administrator/Finance
Officer Soneike High School
- Current
Matric - undefined
Spine Road High School
Certificate/Diploma - Taxation
UNISA