CHARMAIN VISSER
Executive Personal Assistant
Randburg
Summary
Experienced Executive Office Administrator and Personal Assistant with over 5 years of experience. Committed to fostering an innovative and well-structured work environment. Goal-oriented mindset drives technological expertise to streamline operations effectively. Approach to challenges combines creativity and logical thinking, rooted in high moral standards. Strong-minded individual not afraid to express opinions, always determined to achieve success in all endeavors.
Overview
4
4
years of professional experience
5
5
years of post-secondary education
2
2
Languages
Work History
Executive Office Administrator
DC Leatherworx
Nigel
01.2022 - 01.2024
- Streamline office operations, guaranteeing seamless administrative workflows
- Facilitate staff and management support through document preparation, correspondence handling, and meeting coordination
- Efficiently manage multi-channel communication, including phone and email inquiries
- Direct and mentor office personnel to foster a collaborative administrative team
- Implement robust filing systems, safeguarding information integrity through meticulous record management
- Oversee meticulous data entry and record-keeping, ensuring accuracy and compliance
- Proactively manage office inventory to maintain essential supplies at all times
- Develop and enforce office policies, optimizing organizational order and productivity
- Regularly evaluate and refine office procedures to align with evolving business requirements
- Assist in financial oversight by aiding in budget development and monitoring expenses
- Handle financial transactions, including invoice processing, accounts payable, and receivable
- Ensure office maintenance and facility repairs
- Uphold workplace safety and cleanliness, promoting a healthy office environment
- Deliver comprehensive reports on office operations, pinpointing opportunities for enhancement
- Managed high-level correspondence effectively prioritizing responses according to urgency levels while maintaining professionalism.
- Increased efficiency by automating routine tasks using technology tools such as spreadsheets and database management software.
- Developed and maintained effective filing systems for easy retrieval of important documents, increasing operational efficiency.
Marketing Compliance Officer/ Personal Assistant
Reinhardt Transport Group
Nigel
01.2021 - 01.2022
- Conducted meticulous compliance audits to ensure adherence to established protocols and identified areas for enhancement
- Developed and updated comprehensive written documentation and policies governing business activities
- Established a comprehensive compliance resource library for staff reference, enhancing regulatory understanding
- Delivered exceptional client service support, acting as a central liaison to foster strong client relationships
- Ensured the integrity and compliance of marketing materials by providing guidance on relevant regulations
- Served as a pivotal communication hub for both internal and external stakeholders
- Managed general office operations, maintaining organized files and executing data entry tasks with precision
- Generated detailed reports on operational metrics and maintained consistent follow-up with clients
- Addressed technical inquiries effectively, directing queries to the appropriate team members for resolution
Executive Personal Assistant
Adviceworx
Randburg
01.2020 - 01.2022
- Delivered exceptional client service support as a key liaison for a Financial Planning Partner, ensuring seamless communication and client satisfaction
- Spearheaded transition management, adeptly coordinating changes and updates to maintain operational continuity
- Provided comprehensive operational support, contributing to the smooth functioning of financial processes
- Offered robust financial support to Partnership Directors, optimizing local vendor relationships and resources
- Orchestrated event coordination, demonstrating meticulous planning and organizational skills for successful outcomes
- Established as the central point of communication, facilitating effective information flow within the organization
- Managed general office operations, maintaining an organized and efficient work environment
- Ensured meticulous record-keeping, regularly updating and organizing files for optimal accessibility
- Executed data entry tasks with precision, generating accurate reports to support decision-making processes
- Maintained proactive client follow-up and correspondence, addressing inquiries with timely and informative responses
- Directed technical queries to appropriate staff members, showcasing adept problem-solving and resource allocation skills
- Coordinated scheduling of meetings and appointments, optimizing time management for executives
- Managed office supplies inventory, ensuring availability and cost-effectiveness in stock maintenance
- Prepared essential documents for meetings, contributing to the preparation and success of executive engagements
Education
Executive Personal Assistant -
Old Mutual KnowMore
Randburg 01.2019 - 06.2019
National Senior Certificate - Afrikaans Home Language, English First Additional Language, Mathematics Literacy, Life Orientation, Business Studies, Computer Applications Technology, Consumer Studies
Hoerskool Transvalia
Vanderbijlpark 01.2008 - 12.2012
Skills
Strong written communication
Organization
Time Management
Attention to detail
Problem Solving
Calendar management
Executive support
Database entry
Administrative support
Spreadsheet development
Meeting planning
Scheduling
Financial services support
Microsoft office
Problem-solving
Personal Information
Date of Birth: 02/26/94
Timeline
Executive Office Administrator
DC Leatherworx
01.2022 - 01.2024
Marketing Compliance Officer/ Personal Assistant
Reinhardt Transport Group
01.2021 - 01.2022
Executive Personal Assistant
Adviceworx
01.2020 - 01.2022
Executive Personal Assistant -
Old Mutual KnowMore
01.2019 - 06.2019
National Senior Certificate - Afrikaans Home Language, English First Additional Language, Mathematics Literacy, Life Orientation, Business Studies, Computer Applications Technology, Consumer Studies
Hoerskool Transvalia
01.2008 - 12.2012
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