Charlotte Sechele

· Receive, direct and relay telephone messages.

· Acceptance of deliveries / goods and distributing to relevant departments (individuals)

· Planning/Scheduling of meetings

· Meeting minutes

· Maintain an adequate inventory of office supplies including ordering

and distribution of supplies.

· Respond to public enquiries.

· Perform clerical duties to maintain administration.

· Answer all incoming calls and handle caller’s enquiries whenever possible.

· Re-direct calls as appropriate and take adequate messages when required.

· Greet, assist and / or direct visitors and the general’s public.

· Provide administrative support to all HOD’s.

• Assisted internal staff with clerical and administrative needs to maximize efficiency and team productivity.

· Recons Debtors & Creditorss– supplier invoices

· Monthly recons

· Compiling of Tenders and follow thru to submission date (To ensure all deadlines are met)

· Responding to all communications via different email platforms

· Minutes of the meeting for all meetings

· Completing vendor applications

· Invoicing and quotes

· Filing – electronic and manual – General admin

· Creating Orders, quotes and invoices

· Compiling of reports

· Liaising with suppliers for any queries

· GRV Requests

· Reception – switchboard

· Assisting personnel on site

· Ariba and Coupa systems

· RFQ’s

· Statement issuing

· Medical bookings

· Switchboard

· Adhoc administration

· Invoicing and quotes (paste)

· Typing of reports and allocating to relevant department

· Handling of client claims / client’s service

· General electronic and paper filing

· Scheduling appointments with client (insurance claims)

· Outgoing calls

· Agenda preparations / meeting arrangements – meeting minute

· Capturing of stock and invoice

· Filing of invoices / receipts

· Registering of stock in the shop

· Queries and telephone calls, emails, scanning

· Stock taking

· Quotes and invoices

• Restocked supplies and placed purchase orders to maintain adequate stock levels.