Charlene Fourie

• Proved successful working within tight deadlines and a fast-paced environment.
• Strengthened communication skills through regular interactions with others.
• Proven ability to develop and implement creative solutions to complex problems.
• Learned and adapted quickly to new technology and software applications.
• Managing two teams adding to my managerial skills.
• Compilation and Broad-Based Black Economic Empowerment (B-BBEE) reporting monthly.
• Ensure that appropriate checks are done in terms of payment approvals for Business Banking payments.
• OMLACSA (inter-group) payments recoveries reconciliation.
• As a member attending the procurement committee meetings the following are my responsibility: Compilation of relevant Procurement Committee Reports (B-BEEE and Letters of Good Standing), Collation of the Procurement Committee Pack, Procurement Committee Meetings and Procurement Committee Minutes.
• My IT procurement duties consists of obtaining quotes, relevant approval to proceed with procurement from the preferred suppliers: DG Store, Graylink and EOH Consumables and liaising with EUC in this regard.
• Back-Up duties are appropriate checks done for purchase orders as well as necessary Summit (inhouse system) payment approvals and solving any ad hoc requests in my Line managers absence.

I. Procurement:

• IT procurement
• branch maintenance procurement

II. Purchase orders

• Process purchase orders

III. Suppliers:

• Sourcing suppliers (preferred and maintenance)
• assist with SLA contracts.

IV. Reconciliations:

• inter-company maintenance expense reconciliations
• Budget vs Actual for branch projects

V. Ad Hoc Duties:

• Assist the facilities team with maintenance queries.
• Arrange servicing for required risk report.

VI. Payments

• process facilities payments
• review business banking to ensure compliance with procurement policies.

I worked in the Africa team; this means that:

• I reconcile the accounts of six countries that have branches in Africa.
• I am responsible for ensuring that the accounts reflect the HR payroll interface in SAP,
• I make payments to relevant third parties which include the company’s main provident fund, Swaziland, and Botswana Medical Aids, as well as the P.A.Y.E., S.D.L and U.I.F. payments,
• ensuring that correct information is given to the relevant third party,
• I check that the full deduction or payment reconciles in the accounts, and to ensure that discrepancies are communicated to payroll for corrective action.
• Once payrolls have interfaced, I am responsible for reconciling the net pay and other salary balance sheet accounts for six countries, e.g. P.A.Y.E. and provident fund accounts. Since the company has over 80,000 employees in total, these accounts have to be kept clear and up to date and the responsibility is extensive.
• I must identify the discrepancies and investigate how they originated, and, if it is a finance error, I make the necessary journals to correct the mistakes.
• I am responsible for the reconciliation of the Medical Aid recons for two non-RSA countries and liaise with the funds to ensure that membership is correctly paid and allocated and that the members and their dependents are covered.
• I am responsible for capturing and authorizing of new vendors and payments on the FNB online banking system.

I. Preparing of Buy-ins for submitting to SCB for payout duties include receive the invoices and documents, prepare on system for Pay out. Preparing of Buy-ins for submitting to SCB for

payout:

• Receive the invoices and documents.
• Prepare on system for Pay out. Scan and mail to SCB.
• Get the rate of exchange from Global.
• Calculate what needs to be paid out to whom.
• Draw up the Schedule 2 – be signed off by manager and send to SCB.
• Send proof of payment to Agents.
• Attach all documentation relating to a Buy-in and file.
• Capture on the Agrista system, and also the Debtors list.

II. Refunds:

• Capture the money on the different facilities on the Agrista system, as well as the debtors list. Clear the number of cartons on the system.
• File in corresponding files.

III. Opening of new off-taker facilities:

• Receive Term Sheets and documentation for new off-taker facility.
• Double check and open the facility on Agrista and attach all the necessary documents. Send to SCB for approval.
• Once approved by SCB, inform all the role players.

IV. Month end:

• Do recons on all the shipments and pay-outs.
• Send statements to all the Agents of their facilities.

V. Administration:

• File documents.
• Monitor outdated documentation regarding Buy-Ins and ensure packs are completed for audit purposes.
• Assist the other Regional Administrators as and when required.
• Attend meetings.
• Create new Customers & Contracts on Agrista

VI. Client Relations:

• Provide clients and staff with quality service, assistance and correct and accurate.

responses to queries

VII. Reconciliations:

• Prepare and maintain daily debtors and Agrista recon and clearing thereof.
• Preparing and maintain recon of buy-in payouts to bank statement and schedule 2’s

I. Procurement

• Obtain Quotes from Suppliers
• Liaise with Department Heads regarding the procurement of the specific items (operational & projects)
• Revise potential procurement against policy.
• Capture order on system

II. Creditors

• Link order to invoice received from supplier.
• Capture invoice on system
• Create Goods Received Note
• Acquisition of Capital Assets-link Payment Certificate from consulting engineers to invoice
• Liaise with project Managing Engineer to verify work done for the payment certificate.
• Electronic payments on PROMIS and ABSA Cashfocus

III. Asset Management

• Control purchase of assets on capital budget
• Update label information on Excel format asset register
• Labeling of all stock for control purposes
• Verify stock counts to system.
• Yearend reconciliation of asset register to general ledger

IV. Insurance Claims

• Administrative function of insurance claim between insurance of council and the different departments of the municipality

V. Budget

• Assist director finance to do the 3year budget of the municipality.
• Co-ordinate forecasts meetings with the different departments
• Assist in actual preparation of final budget documents.

VI. Reporting to National/Provincial

• Treasury do monthly updates on statistics on conditional grants.
• Do imports to national/provincial treasury.

VII. Journals

• Prepare monthly finance source journals to reconcile expenditure against grants received-to control cashflow.
• capture journals on system