Chantéll Smith
Executive Administration Manager
Luckhoff,FS
Summary
Highly skilled Executive Assistant with over 20 years of experience providing top-tier administrative and operational support across various industries, including healthcare, legal, and finance. Proficient in managing executive schedules, overseeing strategic projects, supporting recruitment efforts, and optimizing office workflows. Known for a proactive, detail-oriented approach, strong project management abilities, and exceptional communication skills. Passionate about contributing to Levein Group’s leadership team by ensuring seamless business operations and executive support.
Overview
21
21
years of professional experience
Work History
Administration Assistant
Potlachi Family Trust
08.2022 - Current
- Provide executive administrative support, including calendar and email management
- Oversee document control, communication systems, and workflow optimization
- Prepare reports, presentations, and data analysis for executive decision-making
- Assist in monitoring staff performance, tracking KPIs, and conducting performance analysis
- Facilitate recruitment coordination and screening of candidates
- Coordinate corporate events and international travel arrangements for executives
Senior Coordinator
GWK Limited
08.2012 - 07.2022
- Managed procurement and sales functions, enhancing operational efficiency
- Led division personnel and cultivated a high-performance, collaborative work culture
- Oversaw financial administration, budgeting, and cost control measures
- Implemented inventory control systems and loss prevention strategies
- Negotiated supplier contracts to secure favorable terms
Legal Litigation Typist
Hammond Pole Attorneys
01.2009 - 07.2012
- Prepared and transcribed complex legal documents with accuracy
- Managed court filings, case management, and administrative support for legal teams
Central Sterile Processing Technician
Arwyp Medical Centre
01.2004 - 11.2008
- Managed sterilization processes for surgical instruments and medical equipment
- Maintained compliance with regulatory standards (CDC, OSHA, AAMI)
- Trained new staff on infection control protocols
Education
Business Management -
Highland Girls High
Skills
Executive & Administrative Support
Calendar & Email Management
Project Management & KPI Tracking
Recruitment Support & Coordination
Report & Presentation Preparation
Stakeholder & Team Communication
Microsoft Office (Word, Excel, PowerPoint)
Data Analysis & Performance Monitoring
International Travel Coordination
Event Planning & Corporate Logistics
Strong Negotiation & Influencing Skills
High Attention to Detail & Proactive Problem-Solving
Availability And Work Preference
- Available for remote work with flexible hours.
- Comfortable working in fast-paced, high-demand environments.
- References available upon request.
Professional Attributes
- Highly accountable, with a strong work ethic and a sense of urgency.
- Exceptional communicator, able to engage teams and stakeholders at all levels.
- Detail-oriented, ensuring high accuracy in reports, scheduling, and data management.
- Proactive in optimizing workflows and enhancing efficiency.
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Languages
English
Bilingual or Proficient (C2)
Afrikaans
Bilingual or Proficient (C2)
Timeline
Administration Assistant
Potlachi Family Trust
08.2022 - Current
Senior Coordinator
GWK Limited
08.2012 - 07.2022
Legal Litigation Typist
Hammond Pole Attorneys
01.2009 - 07.2012
Central Sterile Processing Technician
Arwyp Medical Centre
01.2004 - 11.2008
Business Management -
Highland Girls High