Cecilia Boitshoko Thovhakale

• Reduced month-end closing time by optimizing the reconciliation process for bank and credit card accounts.
• Assisted in annual audit preparations, ensuring a smooth process with no major discrepancies found.
• Implemented a comprehensive fixed asset tracking system that improved overall accuracy and depreciation calculations.
• Preparation of head Office MD Flash Including Branches
• Maintenance of Lisa system, reports, JNL entries and reconciliation
• Assist with preparing and submitting LFC as per Germany deadline
• Preparing and submission of ICP as per Germany deadline through reportal system
• Prepare GIT report, ICP Actuals and Foreign creditors reconciliation
• Preparation of Tax Pack
• Completing BOB form for preparation of ICP payments
• Making sure that Exchange Control Application with Reserve Bank is up to date and submitting for renewals yearly
• Maintains accounting ledgers by verifying and posting accounts transactions
• Assist with queries in the financial division and preparing management reports
• Assist with preparation of budget and forecast on fixed cost mainly
• Completing Form 39 (NCR) quarterly and submit to FM for signature
• Monitoring the Creditors & Debtors Ageing and assisting allocations when necessary
• Assisting FM when necessary

• Verifies vendor accounts by reconciling monthly statements and related transactions
• Preparing payment Journal for Local and Foreign creditors
• Capturing suppliers’ invoices and allocating Local and Foreign payments
• Managing and monitoring other branches suppliers’ reconciliation and prepare payment Journals for branches
• Invoice acquisitions to fix assets (Bring in costs to Assets)
• Assisting Suppliers with all the queries concerning the outstanding invoices

• Preparing reports for auditors

Liaising with National and international Freight companies regarding their payment and reconciling their accounts.

Assist with vendor applications and approving all necessary documents for applications.

• Controls expenses by receiving, processing, verifying, and reconciling invoices.

• approving correct invoices to be processed for payment

• Making sure that payment terms are always met

• Maintains accounting ledgers by verifying and posting accounts transactions

• Protects organization’s values by keeping information confidential

Making sure purchase requisition is filled correctly and signed for payments.

• Upheld internal controls surrounding the handling of sensitive financial data, ensuring the protection of both company and client information.
• Improved cash flow by promptly resolving billing discrepancies and disputes with clients.
• Promoted client satisfaction through swift response to inquiries about account balances .
• Contributed to the reduction of bad debt expense by diligently managing high-risk accounts and negotiating payment plans when necessary.
• Conducted thorough research on new clients, assessing their creditworthiness before extending credit terms.
• Prepared comprehensive reports for management, highlighting trends in receivables performance and identifying areas for improvement.
• Minimized instances of late payments by providing consistent follow-up reminders to clients approaching due dates.
• Increased payment efficiency by implementing a streamlined invoicing system.
• Reduced overdue accounts by consistently monitoring and following up on outstanding invoices.
• Assisted in the development of credit policies to minimize risk while maximizing revenue opportunities.
• Follow up on outstanding debtors-Dealing with a book of 14 Million
• Contributed to successful cash forecasting initiatives by providing detailed analysis on expected receivable inflows.
• Collaborated with sales team to address customer concerns, fostering positive working relationships between departments.
• Enhanced client relationships through courteous and professional communication during collections process.
• Reconciled accounts receivable ledger to account for and properly post payments.

• Anticipated potential conflicts by proactively reviewing contracts for special billing requirements or provisions outside standard practices.
• Leveraged advanced Excel skills to create complex billing spreadsheets, enhancing data accuracy and improving overall efficiency in invoice preparation.
• Conducted regular account reconciliations to verify invoice accuracy, resulting in reduced disputes and improved cash flow management.
• Trained new team members on internal billing procedures, fostering a collaborative work environment for continuous improvement.
• Share and transfer product, process and systems knowledge to colleagues
• Ensured timely submission of invoices by coordinating closely with sales teams and project managers on project completion dates.
• Coordinated with finance teams to develop annual budgets, incorporating historical data and projected growth rates for accurate forecasting purposes.
• Manage time and workloads to ensure that deadlines and targets are met
• Demonstrate an excellent knowledge of the Astute billing system and send billable transaction report, services,
  accounts and profile process in order to recommend the right solution and offer exceptional service to the customer
• Proactively ensure use of time, of resources, money, materials equipment is in line with policies and procedures.

•Capturing creditors invoices
•Allocating budget to Purchase orders
•EFT payments to small and big Suppliers
•Paying contractors salaries
•Dealing with confidential employee files
•Preparing aging report weekly and monthly
•Cash book capturing and bank reconciliation
•Processing General Ledgers
•Reconciliation of all creditors
•Running weekly reports for Finance Manager
•Accruals and calculating Fixed asset register
•Reversal of date gone through incorrect vendors
•Preparing fixed assets register and reconciliation
•Dealing with Auditors during financial audit

•Ensure remittance are distributed to the correct suppliers
•Prepare and balancing payments

• Implemented robust financial systems to support accurate reporting and timely decision-making capabilities.
• Implemented paperless invoicing system to reduce environmental impact and improve document organization.

• Optimized cash flow management strategies, reducing working capital requirements and increasing operational efficiency.
• Streamlined budgeting processes for improved cost control and resource allocation.
• Preparing Monthly statements, Invoices and send them to clients
  •Preparing Age trial balance weekly and Monthly
  • Follow up on outstanding payments
  •Block all outstanding clients and follow up on outstanding amount
  •Billable Transaction report Monthly
  •Submission of the daily electronic file for the debit order collection
  •Supervision of user admin clerk activities
  •Cash Books and bank reconciliation
  •Monthly & Weekly cash flow balance report
  •Allocating payments and pulling payments from Bank statement
  •Capturing Journals
  •Allocate the revenue to correct accounts

• Promoted client satisfaction through swift response to inquiries about account balances or payment arrangements.
• Conducted thorough research on new clients, assessing their creditworthiness before extending credit terms.
• Booking flight and accommodation
  •Processing clients reports to clients daily
  • Vendor applications and preparing Visa's for technicians
  •Processing Quotation, Invoice and statements
  •Allocating Client payments to outstanding invoices
  •Passing credit and debit notes when needed.
  • Reconciling GL account and Age Trial balance
  •Follow up on PTP and outstanding invoices
  •Handled 1200 accounts with a book value of R7 Million