Cecilia Camp
Scheduler
Kathu
Summary
Driven and resourceful professional with more than + 20 years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
25
25
years of professional experience
Work History
Executive Assistant to GM
Kumba Iron Ore (Sishen)
Kathu
11.2016 - 05.2022
- Meet & greet high level visitors, internal and external customers, and schedule GM's appointments.
- Schedule appointments for internal and external customers with the GM. Also manage and coordinate KCC Board meetings as the administrator.
- Booking of flights Local and international via Flight Sishen, Commercial and Concur, visa applications and accommodation. Liaise with FCM travel agent regarding all logistics in line with company travel policy.
- Take notes / minutes at meetings and provide general assistance during presentations.
- Perform VFL and ensure safe work and good housekeeping in the GM building.
- Manage strategy sessions between the GM and HOD's and direct reports.
- Produce documents, proofread, briefing papers, reports and presentations as required.
- Concur - reconcile travel expenses in line with company policy.
- Assist and direct employees and external customers in meeting relevant department for all queries.
Work Management Scheduler
Kumba Iron Ore
Kathu
06.2022 - Current
- Work collaterally across business units, to ensure proper communication and impact of scheduled work.
- Schedule tasks to minimize the impact on operating performance without exceeding the Required date of work completion.
- Identify and address risk that might affect the Schedule and comply with applicable legislation, standards, policies, and procedures.
- Investigate and resolve materials queries and fast track delivery of ad hoc/ breakdown.
- Execute the scheduled work as per requirement date also, assist end-user with work order to enable the store to resource their Schedule accordingly.
- Ensure the end user requirements dates are met and delivered as per schedule using RSR report.
- Updating warehouse procedures & standards and continuously sharing with the team at Training Day to ensure they are all aligned and the importance of it.
- Co-ordinating shutdown plans with end-users and plan to support them on time, especially on ad hoc, emergencies, or unplanned work
- Assign pick wave on D-code, Binning, Receiving, issuing and daily deliveries.
- Optimizing 3rd party transport for daily workload planning.
- Equipment maintenance schedule, ensure inspection and service is done as planned.
- Training (Skills) schedule, ensure warehouse have required licensing to operate equipment.
Executive Assistant to the MD
KGL Logistics (Pty) Ltd
Midrand
08.2014 - 10.2016
- Manage directors' diaries electronically & manual and taking minutes of meeting and screening MD's calls. Managing domestic and international flight booking including car rental and accommodation for all employees.
- Attending external meetings with and on behalf of the MD and reading, monitoring, and responding to emails on behalf of management.
- Responsible for company membership renewals, BEE certificate and Group Companies Tax clearance certificate and ensure visibility of employee's rights e.g., BCEA, Sexual Harassment in the office.
- Opening of mail and preparing summary of the company bills and for the MD's personnel on monthly basis, also arranging transport, flight booking for the MD's children from and to school and vacations.
- Driving the MD's to and from the airport and other business meetings and responsible for the fleet, services, and fuel cards.
- Employment Equity manager, responsible for booking all staff training and submissions at the Labour Department.
- Co-ordinates company functions
- HR support, preparing staff warning letters, memos, sitting in disciplinary hearing and suspension as an HR person and taking minutes. Payroll and Salaries (SAP Fusion) employees Leave.
- Completing Tender documents and preparing costing and handling local and international Exhibitions
- Handling 10k Petty cash on monthly basis and responsible to buy office groceries and VIP birthday gifts.
- Informal interpretation between staff and MD during disciplinary hearing.
Executive Assistant to COO & CEO (Office Manager)
MCE Consulting Engineers (Pty) Ltd
Midrand
01.2010 - 05.2014
- Managing CEO & COO electronic and manual diaries and assisting HR & Finance
- Preparation of tender documentation draft SLA for the consortium and attending briefing sessions.
- Capturing employees Leave forms and time sheet, typing and minutes taking.
- Planning, coordination of functions / events & bookings for team buildings, Christmas lunch and meetings
- Coordinating travel & flight bookings domestic and International, schedule meetings for internal and external customers and booking of venue. receiving Executives and offering refreshments
- Compiling projects and preparing PowerPoint presentations.
- Purchasing stationery, Business cards & Letterhead, company pamphlets for marketing and ensure we always have enough stock.
- Maintenance of office equipment and book for service
- Maintenance of pool cars, log in correct mileage and ensure vehicles for service books are up to date.
- Managing petty cash on monthly basis and buying office Groceries, staff birthday gifts and all other needs, responsible for company invoicing using Pastel Invoicing and Preparing clients. Payments for the CEO on monthly basis
- Updating the company website & organogram and new Employees information on the company database and website
- Providing and assisting auditors with financial information, receipt, requisition forms, and all invoices
- Loading salaries and supplier payments on Business online and Issuing payslips to employees and updating new employee's records.
- Updating new supplier details and new employees bank details on business online
PA to Executive Director
ASAQS
Midrand
09.2008 - 12.2009
- Handling incoming and outgoing calls, diary Management and responsibility to JBCC document and handling high amounts of cash on daily basis
- Pastel Invoicing, typing and company banking and Handling Web shop, Online Membership Backup (assisting remotely)
- Responsible for Board pack distribution and taking minutes.
- Meeting arrangement & Flight Bookings for Board members
- Customers Service and Managing Petty Cash
Receptionist
Manwood Underwriters (Pty) Ltd
Johannesburg
03.2001 - 09.2008
- Handling incoming and outgoing calls, Managing directors' diaries
- Processing Claims, Policy Renewals & Sending Policy Schedules to clients.
- Liaise with different brokers and tracking of Policies.
- Meeting arrangement, Filling & attending to client queries.
- Order Stationery & water and responsible for Maintanance of office Equipment
Education
BCom - Human Resource Management
MANCOSA
06-2024
BCom - Supply Chain Management
IMM School of Business
06-2026
National Diploma - Commercial Administration
Tshwane University of Technology
12-2001
Skills
Schedule & calendar planning
Travel coordination
Project management
Risk management
Logistics and schedule management
Adaptability and flexibility
Teamwork and collaboration
Timeline
Work Management Scheduler
Kumba Iron Ore
06.2022 - Current
Executive Assistant to GM
Kumba Iron Ore (Sishen)
11.2016 - 05.2022
Executive Assistant to the MD
KGL Logistics (Pty) Ltd
08.2014 - 10.2016
Executive Assistant to COO & CEO (Office Manager)
MCE Consulting Engineers (Pty) Ltd
01.2010 - 05.2014
PA to Executive Director
ASAQS
09.2008 - 12.2009
Receptionist
Manwood Underwriters (Pty) Ltd
03.2001 - 09.2008
BCom - Human Resource Management
MANCOSA
BCom - Supply Chain Management
IMM School of Business
National Diploma - Commercial Administration
Tshwane University of Technology