Summary
Overview
Work History
Education
Skills
Websites
Personal Information
References
Accomplishments
Certification
Interests
Timeline
Generic
Cathryn Candice du Toit

Cathryn Candice du Toit

Personal Assistant

Summary

I am a professional and personable Executive Personal Assistant with extensive experience in office administration and Microsoft Office applications. Throughout my career, I have worked in IT and administrative roles, honing a diverse skill set and gaining a deep understanding of various departments.


In 2012, I pursued my passion for IT and achieved an A+ qualification. While I gained valuable experience in the IT field, I discovered a true passion for administrative tasks. Working on documents, spreadsheets, and maintaining efficient filing systems brings me great satisfaction.


Continuously seeking growth, I am currently pursuing a Business Management Diploma to further enhance my professional capabilities. I take pride in my commitment to excellence, exemplified by my outstanding achievement of 3 distinctions for my N4 first-year studies.


Proficiency in a range of applications, including Microsoft Office, internet tools, team viewer, OneNote, One Drive, WIX, remote support application, Skype for Business, and Zoom, allows me to effectively navigate various technological platforms.


Describing myself, I embody qualities of being hardworking, reliable, punctual, and always eager to learn. My discipline, emotional maturity, and ability to work both independently and collaboratively make me a valuable asset. I am known for creating a positive and supportive work environment through my loyalty, helpfulness, and kindness.


Since joining CMVAS in July 2022 as a Personal Assistant to the CEO, I have demonstrated my capabilities and dedication, leading to my promotion as a Line Manager. Simultaneously, my position has evolved to Executive Personal Assistant to the CEO. As I continue to take on greater responsibilities, I have reached a point where I require my own personal assistant to assist me with daily tasks.

Overview

18
18
years of professional experience
5
5
Certifications
2
2
Languages

Work History

Personal Assistant to the Chief Executive Officer

Dr MC Conradie
11.2023 - Current

I had previously worked for this company during the period of March 2019 - July 2022. My duties remain unchanged. The employed called me to ask me to come back to help with the running of their personal day-to-day items due to the high staff turn over after I left.

Executive Assistant to CEO

CM Value Added Services
07.2022 - 11.2023
  • Assisting with assuring that the house is in good standing that everything works correctly, pointing out faults and arranging for their repair
  • Assisting with planning and organising of certain social events both for the company and personal events for the CEO
  • Assisted with the planning of our year end function, contacting vendors and so forth
  • Assisting with planning business trips, VISA application assistance with the help of a VISA agency
  • Assisting with liaising with business brokers, estate agents, 3rd party vendors to buy new businesses and property
  • Assisting the CEO with his day-to-day administrative requirements
  • Assisting the CEO with his private and personal requirements discreetly
  • Assisting with obtaining quotations and compiling summarised reports
  • Assisting with month end financial statements, payments of high value are done by me personally
  • Assisting other members of the house with ad hock tasks for the house and or office
  • Reviewing contracts and lease agreements before submitting for signatures
  • Liaising with top management and other executives within the company as well as arranging their travel requirements
  • Planning holidays and preparing price comparisons for their trips, comparisons comprising of accommodation, flights, car rentals and so forth
  • Working closely with travel agencies for international travel
  • Payments for local flights and rentals using company credit card
  • Monitoring progress of work being done by domestics and gardener at residence and office
  • Constant reports to CEO of new feedback and any new updates, provided by department heads
  • Taking animals to the vet, wound care after fights, medicine distribution and general over all care of all animals within the household
  • Feeding fish daily, learning more about the way fish behave and tank environments
  • Compiling shopping lists and vetting when shopping is delivered on a weekly basis
  • Compiling price comparisons, doing extensive research on extensive topics
  • Making recommendations after completing my research
  • Making bookings for meetings, lunches, personal appointments, interviews and such
  • Vetting information before submitting to the CEO, such as checking that monthly office supply order is correct, best pricing has been provided, own independent research has been applied, with the main goal of saving / reducing costs
  • Monitoring maintenance requirements at the residence and liaising with handy man to assist with any work that needs to be done
  • Planning logistics for visitors as well as finding them accommodation and ensuring their stay is smooth and problem free
  • Collecting and dropping clients and staff off at the airport
  • Furnishing new houses we buy for our engineers and expanding outreach for the various companies
  • Occasional travel with CEO, however, I have not yet done so as the need for my presence at the house has been more demanding
  • Packing for the CEO when he goes on trips and ensuring he has all his essentials
  • Housesitting when all house members are away ensuring all animals are looked after and house is kept neat, tidy, and safe
  • Dealing with insurance claims when needed
  • Typing up documents when needed
  • I have been involved in some recruitment and successfully appointed 3 candidates within my first 2 weeks of my trial as it was discussed with the CEO that I would be more involved in the process to help things run smoother and to assist the recruitment team with finding good candidates for certain positions
  • Collection of medications, shopping online for items not found in regular stores
  • I was promoted to Line Manager to manage all the domestics at the office and domestics at the house
  • As I reached my 1 year marker at the company I was promoted to Executive Personal Assistant and employed my own PA who I manage on a daily basis as well as providing training
  • Ad hock tasks
  • Ad hock shopping
  • Ad hock driving.

Personal Assistant to the Chief Executive Officer

Dr MC Conradie Inc
03.2019 - 07.2022
  • Personal Assistant duties – in a private capacity: House sitting / Pet sitting, weekdays and weekends when required - opening gates for gardener
  • Grocery Shopping
  • Errand running – driving related, collecting, and delivering items
  • Assisting with gun applications, including typing up motivations, certifying all documents, getting everything ready to take to DFO
  • Requesting endorsements from NHSA for gun applications
  • Following up on status and collection of gun licenses
  • Assistance with renewal of gun licenses
  • Loading hunting and shooting activities to NHSA website
  • Booking target practice shooting activities at shooting ranges
  • Arranging of handy man for repairs / installations at the house
  • Contacting companies for quotes and alterations on the house
  • Liaise with broker when insurance claims are required for both household and vehicles
  • Managing house staff (domestic and gardener)
  • Assisting with keeping the house tidy when the domestic is off duty
  • Taking dogs to the vet, feeding and deworming
  • Accompanying employer to work and private meetings, private medical consults, photo shoots, make up appointments, occasional travel when needed
  • Travel arrangements both work and private
  • Assisting with the packing of personal effects, clothing, etc for travel
  • Drop off and pick up from airport
  • Opening accounts for WiFi
  • Booking and taking vehicles for services
  • Booking of private and work appointments
  • Coffee and breakfast in bed, coffee and meal runs throughout the day
  • Taking care of employer when recovering from surgeries
  • Purchasing of clothing, shoes, beauty creams, make up – online and in store
  • Painting nails
  • Contacting friends and family for personal meeting arrangements, events, dinners / lunches etc
  • Buying gifts for special occasions
  • Assisting with the rearrangement of household, moving furniture around, replacing bedding, repacking of cupboards, pantry clean up, selecting and discarding clothing items no longer wanted
  • Arrangements with moving companies to move items from KZN to JHB
  • Selling of items no longer needed
  • Taking messages for personal and work-related calls
  • Personal Assistant duties – In the office environment: Answer doctors private cell phone and take messages when needed
  • Assisted” diary management – no access to diary, however verbally informing employer about appointments where they will enter this information in their diary
  • Invoicing for assistance fees to receivables
  • Following up on payment for outstanding invoices
  • Spreadsheet record keeping / recon of all assistant procedures completed, paid and un-paid, stats - using Excel Pivot Tables on a financial year basis
  • Typing up of letters, documents, memos, medical opinions, and any other typing requirements
  • Registering for CPD courses
  • Requesting MPS and HSPCA certificates
  • Completing documents with personal and business information for applications, renewals etc
  • Setting up meetings
  • Attending most meetings, taking notes / recordings for minute taking – summerised if required, otherwise filed for future reference
  • Administrative duties – filing, emails, taking and making calls
  • Assisting employer with connecting to Zoom calls on their MacBook
  • Assisting Practice Manager with obtaining scripts, letters, referrals etc from employer
  • Composition and distribution of theater lists mainly for KZN cases, assisting with JHB cases when needed
  • Liaising with reps for medical equipment required for theater cases
  • Liaising with other doctors' rooms to arrange and book new cases
  • Obtaining cost estimates from billing company and forwarding to relevant parties
  • Online banking: monthly payments to payables and ad-hoc payments during the month for things such as refunding patients or online purchases
  • Occasional assistance with the typing of medical reports, communications to patients or referring doctors
  • Occasionally patient facing when needed
  • Assisting with IT related tasks: researching, selecting, and purchasing best laptops for staff, setting up new laptops, setting up printers, troubleshooting problems, backing up data, renewing Office subscriptions, upgrades to new operating system versions other small IT related tasks
  • Set up and maintenance of company website: www.waterfallurology.co.za using WIX platform as well as buying domain names, ensuring these are renewed each year
  • Also set up and maintenance of other side websites: www.maccmark.co.za (incomplete site awaiting data from employer), three separate dummy websites: www.expertkidney.com, www.minimallyinvasiveurology.org, and www.roboticurology.org
  • Liaising with digital marketing agency for waterfallurology.com marketing
  • Minor SEO work on above mentioned websites
  • Video and image editing for websites, using my own creative ways as we do not use software for this
  • Content creation and management of websites
  • Running of social media account www.facebook.com/drmconradie, only posting when told to by request of employer
  • Content and page management of YouTube page www.youtube.com/channel/UCt43J8j16ox-yFUrV1wOkTA?view_as=subscriber
  • Always looking for ways to save the company money, by rather collecting something than have the company pay for delivery

I am no longer updating this website therefore the current condition of the website is not of my own work, it needs updating, however I no longer have access to the back end

My involvement ended when I left the company.

Rotation technician

Deloitte
02.2018 - 01.2019
  • Back up and restoration of user data
  • Call updates via HEAT system
  • Keeping user computers up to date with the latest image (company operating system)
  • Creating checklists and asset registers
  • Driver testing
  • Customer support / service
  • Going above and beyond my duties by working late weekdays and on weekends to meet team deadlines and ensuring clients are happy
  • Assisted the procurement department with the clean up and rearrangement of their storeroom
  • Assisted procurement department with the selection, distribution and set up of older devices for interns and newer devices for higher level inhouse clients
  • Using OneNote to record progress
  • Replacement of peripherals
  • Admin related tasks, typing, filing, emails
  • Minute taking from meetings
  • Creating “how to documents”
  • Assisting in other departments such as the help desk, when needed
  • Stock control
  • Quality assurance checks
  • Installing application software such as Cisco, SAP, team viewer and other inhouse software
  • Taking and making calls via Skype for Business
  • Cleaning and upkeep of storeroom
  • Team lead in the organisation of company special activity, organizing costumes and setting up of a play to be acted out by the team
  • Setting up network printers
  • I noticed that there was a gap in our administrative needs such as the updating and management of job records on OneNote, creating “how to” documents, creating and updating of checklists and asset registers and other menial admin related tasks and offered to take this over as well as the quality checking of computers after a technician has rotated a client to a new device due to the number of complaints received form clients once they had received their devices after rotation
  • Reason for Leaving: 1 Year fixed term contract ended.

Desktop Support Technician

Fresh Information Technology
05.2016 - 02.2018
  • Windows 10 roll-out project – installing windows 10 on all Liberty owned computers
  • Travel to East London Liberty branches (Team Leader) for Windows 10 roll out
  • Managing the budget and distribution of daily allowances to each team member when in East London
  • Arrangement and payment for accommodation while in East London
  • Took the responsibility upon myself to stay in East London an extra week to resolve a very big problem found on the company image (operating system) that was not installing correctly and had crashed a server, also needed to do mass data recovery and reinstallation of applications and software
  • Backing up and restoration of user data
  • Installing drivers and inhouse applications
  • Customer support / service, building rapport with inhouse clients
  • Troubleshooting software and hardware issues
  • July 2016 – February 2018 Contracted to Old Mutual
  • Head technician to a project called MFC rollout (Mass Foundation Cluster), in this project we needed to roll out a new image (company operating system) on field agents laptops around South Africa, generally to rural agents via remote connection
  • Remote installation of inhouse Old Mutual software and applications using Bomgar
  • Remote support to rural and local inhouse users around South Africa
  • Onsite support – replacement of peripherals, tutorials on software, installation of signature pads
  • Troubleshooting Old Mutual applications
  • Installation of network printers
  • Admin related tasks, emails, calls via Skype for Business, filing, updating of spreadsheets
  • Liaised with branch managers throughout South Africa
  • Using Skype for business as main point of communication
  • Reason for Leaving: Head hunted by Deloitte, offering a better salary.

Assistant Manager

City Living
05.2014 - 04.2016
  • Assisted web developer with the building, planning, and designing of company E-Commerce website on the WordPress platform
  • Minor assistance with SEO
  • Image editing and content management of company website
  • Managing incoming purchases on company website as well as the company Bid or Buy account
  • Processing of orders
  • Preparing and packaging of orders and arrangement with courier company to collect and deliver
  • Managing customer inquiries, complaints and suggestions – Customer service liaison
  • Ordering of new stock
  • Stock control
  • Sourcing of new suppliers
  • Setting up and accompanying CEO to meetings with new suppliers
  • Negotiating with suppliers
  • Logistics
  • Advertising on social media platforms as well as Gumtree and Bid or Buy
  • Assisted CEO's mother with the sales of her biltong and sweets
  • Attended private functions with the CEO
  • This was a start-up company, someone had taken over from me when I left, however, it has since closed down
  • Reason for Leaving: Relocated to Johannesburg April 2016.

Kiosk / Bar lady

Brackenfell Action Sports
11.2013 - 05.2014
  • Serve cooldrinks and snacks
  • Taking of game fees
  • Managing score cards
  • Stock take
  • Cash up
  • Worked with very large amounts of cash
  • Reason for Leaving: Casual work.

Desktop Technician

Fresh Information Technology
02.2014 - 03.2014
  • Windows 7 roll-out project – installing Windows 7 on Liberty computers in Cape Town CBD
  • Back up and restoration of user data
  • Installation of inhouse software and application as well as drivers
  • Customer support / service
  • Troubleshooting problematic applications, software, hardware
  • Setting up network printers
  • Reason for Leaving: One month fixed term contract – also still working as a casual at previous job.

Shop Hostess

Vodacom Tygervalley
08.2013 - 11.2013
  • Assisting marketing companies with the distribution and promotion of their merchandise to customers
  • Always greeting customers with and open welcoming smile
  • Assisting with the cleaning and upkeep of the store
  • Assisting technicians when needed.

Temp admin assistant

Thompson Trading–Auctioneers
01.2013 - 04.2013
  • Taking photos of vehicles, furniture, and other items on auction
  • Editing and placing photos on Gumtree
  • Recording of all items sold each day
  • Recording of new items coming in each day
  • Attending vehicle auctions on Saturdays, taking photos of guests and environment
  • Advertising for auction events upcoming, including big property auction days
  • Organising and arranging smaller items for auction
  • Clean and upkeep of warehouse
  • Assisting with stock take
  • Customer service
  • Sales
  • Assisting with damage control after a break in
  • Typing up documents when needed.

Manager / Front of house

Nikki Nana Backpackers
06.2010 - 12.2012
  • Taking bookings, telephonic, via email and at front desk
  • Supplying quotes for accommodation
  • Invoicing
  • Daily banking / cash up
  • Hands on customer service
  • Distribution of staff duties to 2 domestic workers
  • Taking care of the garden
  • Administrative tasks: emails, filing
  • Online marketing on social media platforms
  • Liaised with web developers for website upkeep
  • Placed advertisements in the Baz Bus travel booklet
  • Assisting with Baz Bus bookings
  • Quality checking each room before guest check in
  • Ensuring the property was clean, neat, and tidy
  • Keeping the swimming pool clean
  • Always ensuring the safety of guests
  • Sales of alcoholic beverages and snacks and management of petty cash
  • Catering to guests' entertainment needs – supplying ice, coal / wood for braais, music
  • Reason for Leaving: Retrenched – Under new ownership (since been liquidated).

Receptionist Temp

BB Lodge
12.2009 - 02.2010
  • Taking bookings, telephonic, via email and at front desk
  • Supplying quotes for accommodation
  • Invoicing
  • Attending to customer complaints
  • Administrative duties: email, filing, answering telephone
  • Assisting with wage payments
  • Working in the bar in the evenings
  • Stock take in the bar
  • Preparing order for new stock for manager – bar
  • Assisting guests with slot machines – cash out, machine malfunction etc.

Casual delly lady

Spar
01.2006 - 01.2007
  • Serve customers – pies, sandwiches, cakes etc
  • Assist in the kitchen making sandwiches and other food items for the delly
  • Cleaned the kitchen
  • Washed dishes
  • Scrubbed the rotisserie chicken oven daily
  • Packed bread rolls
  • Assisted the bakery staff
  • Assisted as a packer at the tills when needed.

Education

Business Management Diploma – 2nd year -

Oxbridge Academy

Diploma - TEFL / TESOL English Teaching

Global Language Training
United Kingdom
04.2001 -

N4 Business Management - undefined

IBTC

Matric Amended Senior Certificate - undefined

Government

HDI Call Center Agent - undefined

Foster-Melliar

CompTIA A - undefined

CCS IT Training

Standard 8 (Grade 10) - undefined

Intec Correspondence

Skills

    Calendar Management

undefined

Personal Information

  • Own Vehicle
  • Driving License: Code B
  • Marital Status: Unmarried
  • No children
  • No criminal record

References

  • Kelli Grey, Practice Manager, Dr MC Conradie, 076 159 5847
  • Michelle Klassen, HR Manager, CM Value Added Services, 073 249 9525
  • Kelli Grey, Practice Manager, Dr MC Conradie, 076 159 5847
  • Richard Uys, Manager, Deloitte, 072 132 5511
  • Bertie Coetzee, Team Leader, Old Mutual, 081 497 6646
  • Andrew Palmer, Owner, Fresh Info Technology, 084 519 7205
  • Louis Spangenberg, Owner / Director, City Living, 072 758 7234
  • Robin, Owner, Brackenfell Action Sports, 082 570 6534
  • Don Bouchier, Part Owner, Niki Nana Backpackers, 083 259 0637
  • Anine Van Zyl, Shop Manager, Vodacom Tygervalley, 082 337 2389

Accomplishments

  • Awarded a bonus in recognition of my hard work and dedication.
  • Planned corporate meetings, lunches and special events for groups of 20+ employees.
  • Supervised team of 5 staff members.
  • Achieved promotion through effective dedication and hard work
  • Used Microsoft Excel to develop inventory tracking spreadsheets.

Certification

Standard 8 (Grade 10)

Interests

Reading

Upskilling

Being outdoors

Being with friends and family

Animals

Timeline

Personal Assistant to the Chief Executive Officer

Dr MC Conradie
11.2023 - Current

N4 Business Management

07-2022

Executive Assistant to CEO

CM Value Added Services
07.2022 - 11.2023

Matric Amended Senior Certificate

11-2020

Personal Assistant to the Chief Executive Officer

Dr MC Conradie Inc
03.2019 - 07.2022

HDI Call Center Agent

09-2018

Rotation technician

Deloitte
02.2018 - 01.2019

Desktop Support Technician

Fresh Information Technology
05.2016 - 02.2018

Assistant Manager

City Living
05.2014 - 04.2016

Desktop Technician

Fresh Information Technology
02.2014 - 03.2014

Kiosk / Bar lady

Brackenfell Action Sports
11.2013 - 05.2014

Shop Hostess

Vodacom Tygervalley
08.2013 - 11.2013

Temp admin assistant

Thompson Trading–Auctioneers
01.2013 - 04.2013

CompTIA A+

10-2012

Manager / Front of house

Nikki Nana Backpackers
06.2010 - 12.2012

Receptionist Temp

BB Lodge
12.2009 - 02.2010

Standard 8 (Grade 10)

02-2009

Casual delly lady

Spar
01.2006 - 01.2007

Diploma - TEFL / TESOL English Teaching

Global Language Training
04.2001 -

Business Management Diploma – 2nd year -

Oxbridge Academy

N4 Business Management - undefined

IBTC

Matric Amended Senior Certificate - undefined

Government

HDI Call Center Agent - undefined

Foster-Melliar

CompTIA A - undefined

CCS IT Training

Standard 8 (Grade 10) - undefined

Intec Correspondence
Cathryn Candice du ToitPersonal Assistant