Cashan Shakeena Jones

Key Responsibilities:

1. Recruitment and Selection

○ arranging advertisements,

○ screening responses,

○ arranging interviews,

○ finalizing reference and criminal checks,

○ regretting unsuccessful candidates and any additional requirements with regards to the recruitment process.

○ Analyzing and compiling the vacancy list

○ Conduct exit interviews

2. Employee Records Management

○ Ensure all employee files both digitally and physically are kept safe, up to date and contain all the records required as per the POPPIA requirements.

○ Ensure all onboarding documentation has been captured, policies signed, induction program's completed.

○ Maintain accurate leave management records

3. Administration and Reports

○ Preparing and handling all incoming and outgoing correspondence,

documentation relating to the HR Function.

○ Compile and coordinate monthly HR reports for management reporting

○ Ensure that time and attendance records are updated, communicated to ensure timeous delivery of timesheets for payroll purposes.

4. Industrial Relations

○ Ensure that all disciplinary warnings, grievances etc have been communicated, and returned to place on the employees file.

○ Support by sending meeting invitations and arranging venues, etc. ○ Maintain minutes of relevant meetings.

○ Track IR incidents through tracking sheet

5. OHASA and Incident Reporting

○ To maintain all records and incident reporting as required.

○ Track all OHASA incidents

6. Training and Development

○ Maintain the training calendar and room bookings

○ Venue set ups, room bookings, printing is completed and attendance registers are kept.

○ Support with powerpoint slides or learning material as communicated by the HR organizer.

7. Communication

○ Ability to work to deadlines, have high levels of drive and initiative, and have insight – to perceive patterns and detail below the surface

○ Have excellent communication skills, and to be able to convey knowledge and interact effectively with people at all levels within the organization

○ Manage confidential information with utmost discretion and integrity

○ Responsible for weekly employee newsletter/priorities & distribution on appropriate channels.

• Assisting with registration and helping with the election process.
• Assist with individual Identity Documents.
• Capturing individual information on VMD -Voter Management Device.
• Assist with Ballot boxes and counting of Ballot papers.

• Assist school administrators to capture learners' information on the CEMIS platform.
• Absenteeism
• Provide ICT technical support to teachers and learners in classroom
• Apprises the teacher of absence or any matter that warrants the teacher's attention
• During lessons in classes: establishes where possible, problems that could be created by non-detection of learner challenges like poor vision or difficulty with hearing
• Assist, monitors and support group activities.
• Notes the learners with content gaps for assistance during intervention classes etc.
• Provided timely feedback to students on their performance, allowing them to make adjustments as needed for continued improvement.
• Supported classroom activities, tutoring, and reviewing work.

• Assisting teachers with lessons and provide academic support to learners. Planning and execution of lessons after school hours.
• Assess learners and group them according to assessment level.
• Assist with reading, writing and maths etc.

• Class administration such as keeping record of attendance registers, assisting teachers with lessons and academic support for toddlers.
• Assisted students with special needs in achieving academic success through individualized instruction and personalized support strategies.
• Supported classroom maintenance and upkeep, organizing books, and materials.
• Maintained safety and security by overseeing toddlers in recess environments.