Carol-Anne Marais

Oversee the Tyre Department and manage and maintain Systems - Fleet Management Tracing units, Cameras on each bus and Diesel software.

• Effectively administer and manage the tyre budget according to minimum and maximum stock levels.
• Oversee the maintenance of tyres- ensure that inspections are done and recorded and that all defects are reported.
• Ensure that new tyres are ordered according to minimum and maximum stock levels.
• Recordkeeping - ensure that all tyre movements are recorded and that each tyres has a branding number for identification.
• Ensure that tyres are replaced according to tread depth specifications.
• Bi-weekly tyre scrapping with tyre company representatives, ensure that tyre claims are processed and paid by the representatives.
• Approve the retread of tyres and ensure the issuing and receiving of retread tyres from the factory according to specifications.
• Stock Control - ensure that new stock is labelled and correctly captured on the database. Comply with monthly stock taking specifications.
• Depot and after hour stock availability - ensure that there is adequate stock at all the depots and workshop at all times for breakdowns.
• Collecting information and accurate and timeous compiling of the following reports:
• Monthly Tyre Report
• Tyre Budget Costing Report
• Test Tyre Report
• Hand Survey Report
• Continuous testing of different tyre brands and monthly reporting and suggestions.
• Knowledge and understanding of all relevant policies, procedures, processes and work flow as well as the execution thereof.
• Execution of all activities to be within agreed timeframes and quality standards.
• Talent Management - Identify talented employees and manage retention of skills, ensure that adequate successors are identified and developed.
• Manage productivity levels of employees.
• Oversee the Shunter Drivers at the workshop to ensure that they move the buses to where they are needed and to ensure that all buses reporting to the workshop are refueled.
• Oversee the Systems Technician and ensure that all the tracking devices and camera systems are in working order on all buses.
• Arrange installations and de-installations if and when needed.
• Assisted with day-to-day operations, working efficiently and productively with all team members.
• Organized and detail-oriented with a strong work ethic.

• Bus Service Planning - Weekly planning of minor and major services for the buses. Fleet size vehicles, 240 buses.
• Ensure that the service job cards are created, and that the buses are booked as per the planned schedule.
• Ensure that the Certificate of Fitness (COF) of each vehicle is up to date and schedule vehicles to go for their COF test when due.
• Pay due license discs and ensure that they are replaced on the vehicles.
• Manage and maintain the Fleet Management system on each bus and auxiliary vehicle. Ensure that each unit is in working order. Arrange installations and de-installations, if and when needed. (Webfleet).
• Manage and maintain the Drivecam units on each bus. Ensure that they are in working condition and that they are updating on a daily basis. Arrange installations and de-installations, if and when needed.
• Oversee the Bus Cleaners and ensure that the buses leaving the workshop after maintenance are clean. Monitor the productivity of each Cleaner to ensure that they are reaching their daily targets.
• Ensure that the weekly and monthly Diesel Report is compiled and that the Diesel Software is working. Balancing the daily diesel dips at each depot.
• Overseeing the daily duties of the Systems Technician. His duties include repairs on the Webfleet units, Drivecam units, and diesel pumps.
• Compiling a weekly Technical Report for the Management meeting. The following information is included in this report: Diesel consumption, Workshop productivity, Breakdown summary, Services done, and attendance statistics.
• Monthly audits on the Tyre Department and compiling the monthly Test Tyre Report.

• Manage monthly Creditors,
• Manage monthly Debtors,
• Set up Management Financial Statements,
• VAT calculation and payments, PAYE, UIF and SDL payments,
• Payroll,
• Liaison with suppliers and clients,
• Sales,
• Day to Day running of the business,
• Installation Planning

• Manage the entire Kimberley Depot
• Fleet Management of 14 Buses
• Supervision of fixed monthly transport contracts – Mine Workers
• Monitor Income Trends (Improve budgets)
• Market Private Hire trips, liaise with clients
• Control Income loss
• Ensure adherence of Management control measures – weekly reporting/meetings
• Liaising with Departmental Heads and Management Team
• Petty Cash and daily Banking
• Control attendance and availability of personnel,
• Evaluate performance of sub-ordinates
• Preparation of Quotations
• Analyzed operational data to identify areas for improvement and implement necessary changes.
• Evaluated vendor performance regularly to ensure consistent quality of products delivered to the depot environment.
• Ensured compliance with company policies, safety regulations, and industry best practices.
• Implemented cost-saving measures to reduce operational expenses without compromising service quality.

• Management of income department (± 36 employees),
• Execute internal audits on sales, stock, floats, etc.,
• Negotiate with unions & shop stewards,
• Maintain discipline according to policies and procedures,
• Company representative at disciplinary hearings,
• Compiling & implementing policies and procedures,
• Interview & select new applicants,
• Providing monthly final figures of tickets and stock,
• Ensure maintenance of various ticket selling offices,
• Ensuring health & safety compliant premises,
• Ensuring optimal security at premises,
• Arranging secure collection and banking of money,
• Overseeing administration of all revenue,
• Ensuring strategic goals are met, Invoicing debtors and reconciling payments with invoices,
• Follow up of outstanding payments from debtors,
• Budget setting and control thereof,
• Execute performance management of employees,
• Compiling & amending job descriptions,
• Arrange social gatherings within the department
• Developed effective revenue recognition models, ensuring alignment with accounting standards.
• Assisted in financial audits, providing accurate documentation for efficient review.

• Calculate Drivers' Weekly Wages +/- 250 Drivers,
• Prepare monthly Salaries +/- 200 Employees,
• Payment of Subcontractors,
• Monthly garnishee and other loan payments,
• Employees leave administration
• Maintained strict confidentiality of sensitive financial data, protecting company integrity and privacy rights of individuals involved.

• Daily bank reconciliation,
• Assist accountant with end of month statements,
• Stock control – consignment stock,
• Generally assist accountant with various tasks, Experience of computerised financial systems IMPACT 4.0, SYSPRO 6.0 and Excel,
• Internet payments,
• Payments of contract growers – final checking,
• Posting journals,
• Balance sheet reconciliation's,
• Petty Cash
• Supported administrative staff with timely completion of daily tasks, ensuring smooth office operations.
• Input data into spreadsheets and databases.

• Manage the Tyre Department, fleet size 240 Buses, and a total of 2,400 rolling wheels.
• Overseeing the ordering and receiving of Tyre Stock (Retreads and New Tyres).
• Processing Job cards and Invoices on SAGE
• Tyre replacement planning and ensuring that monthly tyre surveys are done.
• Solving tire-related problems as they arise.
• Staff management.
• Compiling and managing the Tire Budget.
• Compiling of Monthly Management Reports.
• Managing the Test Tyre Programme.
• Liaise with various tire suppliers.
• Bi-weekly Tyre Scraps and Claims
• Assist with developing a tailor-made tire program for the company's needs.
• Maintained accurate records, ensuring timely processing of invoices, payments, and financial reports.

• Batching, coding and logging of invoices – approx 1500 a month,
• Obtaining authorization of invoices from units and managers,
• Payment of supplier invoices,
• Statement Reconciliation,
• Dealing with manual cheque requests and payments,
• Accurate coding and posting of consultants' expense claims,
• Payment of employee expense claims,
• Posting and making payments,
• Completing monthly cheque runs,
• Dealing with suppliers query,
• Experience of computerised financial systems SAGE, ACCESS and Excel,
• Meeting month end processing and deadlines,
• Payroll assistance,
• Assisting the Financial Director and Accountant with various tasks
• Proven ability to learn quickly and adapt to new situations.
• Managed time efficiently in order to complete all tasks within deadlines.

• Lecturing 3 English classes per week,
• Marking semester tests,
• Marking weekly assignments
• Initiated and facilitated classroom discussions.
• Supported positive image of university by being responsive and promptly responding to requests and inquiries.