Carmen Kleyn

• Debtors R2 million per annum — 500 accounts

• Captured invoices on Accpac

• Posted invoices/statements

• Managed account limits and deposits

• Ageing analysis monitoring

• Reconciled creditors

• Captured invoices

• Prepared payments for Accountant

• Managed 1 cash book

• Allocated all transactions to relevant accounts

• Captured bank statement entries on system

• Bank recons on system

• Checked bank statement debit orders

• Journals for amendments on debtors / creditors

• Managed 12 staff

• Handled all leave for staff

• Printed and distributed staff pay slips

• Updated medical aid contributions

• Handled statutory returns: PAYE, SDL, UIF, VAT — cheque payments

• Handled wages and timesheets

• Stock purchasing

Debtors

• Annual turnover R70 million — 40 debtors

• Compiled invoices for all projects

• Captured invoices on Pastel

• Posted/e-mailed/faxed statements and invoices

• Age analysis 30, 60 and 90 day accounts

• Credit control duties — sent letters of demand — handed over to attorneys

Creditors

• Reconciled creditors

• Captured invoices on Pastel

• Loaded payments on Nedbank Electronic Banking System

• Sundry creditors

Cash Books x 2

• Printed bank statements online daily

• Allocated all transactions to relative accounts

• Captured bank statement entries on Pastel

• Bank recons on Pastel

• Checked debit orders monthly

• Payments via EFT

General Ledger

• Journals for amendments on Debtors, Creditors and month end journals

• Monthly income statement and Trial Balance to Chief Accountant

• Petty cash journals — Excel spreadsheets

General Admin / H R

• Managed staff sick leave, annual leave, study leave

• Ensured PAYE and UIF deductions correct

• Printed and distributed staff pay slips

• Handled medical aid contributions

• Submission to SARS of statutory returns: PAYE, SDL, UIF, VAT

General

• Handled motor vehicle maintenance and license renewals

• Application for tax clearance certificates to SARS

• Handled HP purchases

• Handled loan applications to Banks

• Handled Workmen’s Compensation application

• Responsible for credit cards, garage cards etc and their limits

• Assisted auditors with year end functions

• Managed foreign and local bank accounts

Petty Cash

• Monthly recons on Excel

• Journalized all entries on system

Please Note:

Started off full day and ended up afternoons only while company winded down

Debtors

• Annual turnover R20 million 100 debtors +/-
• Oversee data capturer of recoverable disbursements for invoicing
• Compiled progress reports for resident engineers
• Compiled percentage based and time based invoices from progress reports
• Captured invoices on Proman Accounting Package
• Invoices / statements delivered/e-mailed/posted to clients
• Scan invoice / statement onto pc and saved on company server under relevant project
• Print detailed client electronic account from accounting package and reconcile with hard copy statements
• Printed debtors ageing analysis — 30, 60 and 90 day accounts
• Sent reminder letters and letters of demand with statements
• Handed over overdue accounts to Attorney
• Meeting with MD weekly regarding outstanding monies

Creditors

• Reconciled creditors
• Captured invoices on Accounting package
• Printed ageing analysis
• Reconciled electronic ageing analysis from accounting package with hard copy statements
• Payments via EFT — Standard Bank
• Managed Sundry creditors

Cash Book x 4

• Printed bank statements from online banking daily

• Allocated all transactions to relevant accounts

• Captured bank statement entries in Accounting Package

• Did bank recons

• Checked all bank accounts daily — monitored overdraft — transfer between accounts

• Checked bank statements to ensure correct debit orders deducted monthly

• Loaded new beneficiaries / amended details on electronic banking system

• Electronic Payments

General Ledger

• Journals for amendments on debtors, creditors and month end journals

• Captured journals received from Auditors on depreciation

• Journals to keep asset register up to date

• Monthly income statement, trial balance and balance sheet

• Compile / update budgets

• Meetings with 3 Directors on projections and amendments of future income

• Assisted auditors with year end financial audit

• Petty cash journals and monthly Excel Spreadsheets

Job Duties

• Supervising, monitoring and evaluating the day tot day accounting activities for all ACDC Branches and Franchises.
• Establish financial status by developing and implementing systems for collecting, analyzing, verifying and reporting financial information.
• Analyze variances and initiate corrective actions
• Provide support to budget and forecasting activities
• Ensure accounting information contribute to strategic plans and reviews
• Resolve problems for teams being managed by this position
• Identify trends
• Determine system improvements
• Work with Auditors to ensure a clean and timely year end audit
• Perform monthly and quarterly Bank compliance activities
• Implementing and training of Finance staff on new software rollouts

Managing Team of 4 Bookkeepers:

• Debtors full function
• Creditors full function
• Cashbook capturing and bank recon
• GL account recons
• VAT returns and submissions
• Audit file preparation
• Weekly and Monthly reporting

Managing Team of 8 Credit/Debtors controllers:

• Debt Collection
• Credit limit management
• Query resolving
• Customer service
• Legal handovers
• Monthly/Weekly reporting

Managing Team of 3 Vetting Clerks:

• Compiling of Customer application forms
• FICA documents vetting
• Vetting reports via ITC
• Creating of new customer accounts on Accpac
• Management of amendments per customer account
• Monthly reporting

Managing Team of 4 Returns/Credits Clerks

• Assessing return documents according to company returns policies
• Attend to price discrepancies per line items
• Verification of items quantities
• Creating credit notes on the system
• Monthly reporting

Financial reporting to MD/CFO for 5 Branches and 12 Franchises

• AR ageing reports
• Outstanding COD reports
• AR hand over for legal action
• Attending to Insurance claims and progress reports
• Managing/Negotiating Renewal contract based on Asset registers and Fleet lists
• Assessing Import rates via Forwarding companies
• Cashflow daily/weekly/ monthly

Treasury duties

• Clearing of incoming foreign payments for Global banking
• Managing of 34 bank accounts
• Nedbank Payments for all ACDC companies
• Liaising with Bank for rate negotiations
• Managing Call and Investment accounts