Candice Swarts
Montana
Summary
Results-driven Fleet Administrator with a strong background in insurance management and fleet maintenance. Successfully optimized vehicle monitoring and license management processes, achieving 100% compliance on renewals. Skilled in data analysis and stakeholder engagement to enhance operational efficiency and performance. Aiming to leverage expertise to further streamline fleet operations in a progressive organization.
Overview
27
27
years of professional experience
Work History
Fleet Administrator
BCB Solutions (Pty) Ltd
10.2024 - 12.2024
- Insurance: Submitting insurance claims, Follow-up on all insurance claims, Annual renewals
- Traffic Fines: Update the spreadsheet to ensure all fines have been paid on time
- License Renewals: Renewal of licenses for all vehicles and mobile plants, application for lost licenses, application for duplicate registration certificates where required, application for changes of ownership, and monthly reconciliations for the licenses.
- Vehicle and Mobile Plant Logbook Capturing: Receive trip sheets from the sites, check on the electronic system to see if it is updated correctly, check fuel slips and mileage, and ensure that it's updated correctly, and manage each branch’s logbook reports.
- Wesbank Fleet Cards: Ordering lost or stolen cards, ordering cards for new vehicles, and ordering new cards that are damaged.
- Vehicle Repairs and Maintenance: I liaise with OEM and RIM suppliers to book services and repairs for vehicles.
- The quotation is sent to me for approval.
- Once the quotation is approved, a bank letter will be requested for payment.
- The same suppliers only want payment after the work is completed.
- Invoices will be sent when the work is completed.
- Tracker: Monitor the driver behavior daily for speeding, harsh braking, over-revving, fuel consumption, and after-hours driving.
Workshop Fleet Administrator
iMvula Roads and Civils
02.2024 - 10.2024
- Insurance: Submitting insurance claims, following up on all insurance claims, and annual renewals.
- Traffic Fines: Update the spreadsheet to ensure all fines have been paid on time.
- License Renewals: Renewal of licenses for all vehicles and mobile plants, application for lost licenses, application for duplicate registration certificates where required, application for changes of ownership, and monthly reconciliations for the licenses.
- Asset registers: Continuous updates on asset registers concerning vehicles and mobile plants.
- Vehicle and Mobile Plant Logbook Capturing: Receive trip sheets from the sites, check on the electronic system to see if it is updated correctly, check fuel slips and mileage, and ensure that it's updated correctly, and manage each branch’s logbook reports.
- Nedbank Fleet Cards: Ordering lost or stolen cards, ordering cards for new vehicles, and ordering new cards for damaged cards.
- Vehicle Tracking Management: Event Driving Errors Overview, Driver Driving Errors, Driver Driving Errors Over Speeding, Driver Driving Errors Over-Revving, Driver Driving Errors Harsh Braking, Driver Driving Errors Harsh Acceleration, Driver Driving Errors Excessive Idling.
Senior Fleet and Assets Clerk
Avbob
04.2017 - 09.2023
- License Renewals: Renewal of licenses for approximately 1,000 vehicles, application for lost licenses, application for duplicate registration certificates where required, application for deregistration certificates, and monthly reconciliations for the licenses.
- Asset registers: Receiving asset register reports, correcting the asset register regularly, conducting the internal transfer of equipment for funeral branches, ensuring all written-off furniture and equipment are removed from the asset register, annual control of the asset register, recording, keeping, and placement of assets, and opening new assets in the production system.
- Orders of Repairs of Vehicles: Quotations are received from the branches within a specific province ± 65 branches. The branch will then be contacted to verify if it is accidental repairs or maintenance. If maintenance is required, the quote is then authorized by the Fleet Manager, and then an order is created in the Production system. The official order will be faxed to the branch. An invoice must then be received from either the supplier or the branch after the job has been completed. The invoice will then be processed, signed, and then sent to the Finance Department for payment.
- Vehicle logbook capturing: Receive trip sheets from the branches (approximately 65 branches), check the Fleet system to see if it is updated correctly, check fuel slips and mileage, ensure that it is updated correctly, and manage each branch’s logbook reports.
- Reporting on vehicles that are not moving: in repairs for longer than a week, waiting for parts ordered from other suppliers; vehicles that were in an accident; managing the progress of vehicles for approximately 65 branches.
- Vehicle transfers: Transfer on Production system, fleet management, Avis, and Fuel Master; Hyper Auto, send an email to Stannic, and send an email to the responsible person in that region. Check and manage all vehicle transfers.
- Work with AVN Factory: Maintenance of Funeral equipment, Ordering of Funeral equipment.
- Buying of New Asset: Vehicle, Furniture & Funeral Equipment
- Stannic Cards and Quotations: Ordering of lost or stolen cards, ordering cards for new vehicles, and ordering new cards that are damaged. Quotes are sent from Stannic to the Head of Department. A history must be printed for authorization purposes on the vehicle. All documents are given to the fleet management to be authorized. When the quote is authorized, it gets emailed back to Stannic to give the supplier an order number to go ahead with the work.
- Other Duties: Ordering stationery, checking monthly rentals, and making payments for the new tracker unit that was installed in the new vehicle. Extra activity for the working environment is to provide training to staff if there is a need.
- Vehicle Tracking Management: Event Driving Errors Overview, Driver Driving Errors, Driver Driving Errors Over Speeding, Driver Driving Errors Over-Revving, Driver Driving Errors Harsh Braking, Driver Driving Errors Harsh Acceleration, Driver Driving Errors Excessive Idling.
Fleet Administrator
TI Auto Investments
12.2015 - 07.2016
- Provide information by collecting, analyzing, and summarizing fleet data and trends, drawing up fleet contracts and proposals, day-to-day management of TWT and TM key accounts, medium to long-term planning around these key accounts, compilation of fleet reports and updating of the database, analyzing reports and sharing results with executives and customers, responsible for the preparation of tender documents, responsible for relevant account queries both telephonically and electronically, ad hoc tasks and projects as required, business planning, and preparing and finalizing reports.
- Reason for leaving: Voluntary Resignation
Human Resources Administration
Absa Bank Pretoria
02.2007 - 12.2008
- Complete and execute payments on behalf of the Cost Centre within the budget, maintain the BCM process for the Centre, update the Cost Centre’s asset register every month, control the cleaning service contract, conduct travel and accommodation arrangements for staff, control all compliance-related requirements, perform secretarial tasks, and assist with TSS Consultants to send regret letters and shortlist candidates.
- Reason for Leaving: Contract ended
Natis Department
Standard Bank Vehicle and Asset Finance
06.2005 - 02.2007
- Handled the processing of A74 forms punctually, ensuring daily filing of original Natis documents.
- Processing Department: Process and capture new vehicle and asset finance applications onto the system, scrutinize applications for correctness, refer applications to credit for final assessment when required, liaise with dealerships and BDOs for missing or incorrect information, communicate verdicts of applications to the relevant parties, ensure efficient and effective processing for quick response, client liaison, act as a link between business units, customers, and support operations, ensure customer satisfaction by optimizing new business opportunities, ensure repeat business from clients for retention purposes, answer calls from different stakeholders in the processing department business, and deliver verdicts within the stipulated turnaround time.
- Reason for leaving: Contract work ended
Administration Work
Nedbank Retail Banking
01.1998 - 01.2005
- Processed unpaid cheques debiting client accounts.
- Unpaid cheques over R5,000.00, queries regarding any query that the client has on his account, copies of cheques, general ledger checking, IDT debiting and crediting deposits and cheques, and cash through the client’s account, and all teller duties.
- Reason for leaving: Better Job opportunity
Education
Matric -
Pretoria College
01.1997
Office Administration certificate -
Rosebank College
Business Management Certificate -
Rosebank College
Project Management and Logistic Management - Strategic Logistics Management, Logistic roles in the economy and company, Supply chain management, Customer service, Financial impact of inventory, Inventory management, Managing material flow, The logistics-manufacturing interface, Transportation and transportation strategies, Computer technology and traffic management, Warehousing, Materials handling, computerization and packaging, Procurement procedures, Global logistics strategies, Importance of an effective logistics organization, Measurement and control of the performance of the logistics function, The strategic logistics plan.
Damelin
Introduction to Fleet Management - Introduction to the Fleet industry: The role players and stakeholders in the Fleet management business, General Fleet Management functions and operations Operational considerations: The 5 Critical process issues Understanding the fundamental principles of road transport, Factors most likely to influence the value outcomes, Procurement, contract management tenders, and Risk management.
University of Pretoria
Skills
- Insurance Management
- License Management Expertise
- Fleet Maintenance Management
- Vehicle Monitoring Administration
- Data Interpretation
- Financial Asset Oversight
Telephone Numbers
083 289 5127
Languages
Bilingual
Personal Information
- ID Number: 7805110053084
- Dependents: One
- Date of Birth: 05/11/78
- Gender: Female
- Driving License: Code 08
- Marital Status: Married
Current Reference
References upon request
Timeline
Fleet Administrator
BCB Solutions (Pty) Ltd
10.2024 - 12.2024
Workshop Fleet Administrator
iMvula Roads and Civils
02.2024 - 10.2024
Senior Fleet and Assets Clerk
Avbob
04.2017 - 09.2023
Fleet Administrator
TI Auto Investments
12.2015 - 07.2016
Human Resources Administration
Absa Bank Pretoria
02.2007 - 12.2008
Natis Department
Standard Bank Vehicle and Asset Finance
06.2005 - 02.2007
Administration Work
Nedbank Retail Banking
01.1998 - 01.2005
Matric -
Pretoria College
Office Administration certificate -
Rosebank College
Business Management Certificate -
Rosebank College
Project Management and Logistic Management - Strategic Logistics Management, Logistic roles in the economy and company, Supply chain management, Customer service, Financial impact of inventory, Inventory management, Managing material flow, The logistics-manufacturing interface, Transportation and transportation strategies, Computer technology and traffic management, Warehousing, Materials handling, computerization and packaging, Procurement procedures, Global logistics strategies, Importance of an effective logistics organization, Measurement and control of the performance of the logistics function, The strategic logistics plan.
Damelin
Introduction to Fleet Management - Introduction to the Fleet industry: The role players and stakeholders in the Fleet management business, General Fleet Management functions and operations Operational considerations: The 5 Critical process issues Understanding the fundamental principles of road transport, Factors most likely to influence the value outcomes, Procurement, contract management tenders, and Risk management.
University of Pretoria
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