Summary
Overview
Work History
Education
Skills
Languages
Work Preference
Timeline
Education
Generic
Candica Van Rensburg
Open To Work

Candica Van Rensburg

Western Cape

Summary

Administrator, skilled in office workflow and managing administrative task with proven ability to streamline operations and enhance productivity. Adept at coordinating teams, managing resources, and driving projects to successful completion. Strong focus problem-solving, and adapting to changing needs. Skilled in office management, strategic planning, and effective communication.

Adaptable with extensive experience providing first-class results. Meets job demands and deadlines through diligent work-ethic and dedication to quality.

Overview

29
29
years of professional experience

Work History

Procurement Assistant

Sedu Sofa
07.2024 - Current
  • Manage the procurement process
  • Liaise with Suppliers & negotiate cost effective pricing to reduce costs
  • Assist with stocktaking & inventory control
  • Responsible for sourcing suppliers.
  • Verified and managed invoices using SenSi
  • Collected and processed high volume invoice payments with SenSi
  • Advised Procurement team colleagues on day-to-day requisitioning of raw materials.
  • Negotiated supplier quotes, securing cost savings on materials.
  • Raised and placed accurate purchase orders per day.
  • Liaised with site team on required materials and processed purchase orders.
  • Provided support to employees with various HR-related issues and liaised with heads of department to find resolutions.
  • Compiled and updated employee files in electronic and paper formats to maintain accurate records.
  • Performed administrative tasks, document management and report development for inter-departmental use.
  • Answered phones and performed clerical office functions to address queries, concerns and issues, escalating complaints to management.
  • Received, sorted and directed incoming mail to maintain good communication channels.
  • Managed information on company databases for different organizational activities to track history and safeguard accurate information.
  • Scanned, photocopied and filed documents to maintain consistent and updated records.
  • Assisted in managing expenditures and costs to align with approved budget
  • Handling of all direct factory sales, invoice's and payment.
  • Submitting all sales to factory for production and making sure orders are complete in time for delivery.
  • Built and maintained professional relationships with clients and co-workers.
  • Working closely with Plant manager and assisting with al his requirements. Job cards, Stock, Maintenance.
  • Supported inventory management by monitoring stock levels and placing orders as needed.
  • Facilitated timely delivery of goods by closely monitoring orders and addressing any delays or discrepancies promptly.
  • Working closely with our Johannesburg branch Sales representatives, submitting all orders, making sure orders are delivered in time.

Plant Manager Assistant

First Fit Shopfitters
03.2022 - 12.2022
  • Administrative duties, Managed client communications by answering phones and corresponding through email.
  • Administered physical and digital filing systems, keeping records well-organized and easily retrievable for team members.
  • HR Duties - Weekly time sheets, Overseeing Wages recons, Staff queries
  • Oversaw day-to-day office operations such as organizing correspondence, managing incoming calls and creating business records
  • Monitored and controlled office inventory, ensuring adequate
    supply levels, timely product ordering and efficient management of company resources
  • Organized files to support efficiency and traceability.
  • Managed bookings to optimize team availability.
  • Built strong relationships with suppliers to optimize performance and guarantee contract deliverables.
  • Adhered to purchasing protocols facilitating improved budget allocation and tracking.
  • Assembled and prepared new purchase order contract folder with all related documentation.
  • Managed purchases, receipts and the documentation of finished goods, materials, packaging and ingredients.

Administrator

Linear Building Projects
09.2012 - 11.2021
  • Liaised directly with customers to meet needs and maintain satisfaction.
  • Oversaw day-to-day office operations such as organising correspondence, managing incoming calls and creating business records.
  • Monitored and controlled office inventory, ensuring adequate supply levels, timely product ordering and efficient management of company resources.
  • Administered physical and digital filing systems, keeping records well-organised and easily retrievable for team members.
  • Liaised with customers, addressed enquiries, handled meeting requests and answered billing questions to provide outstanding customer care.
  • Scheduled appointments and maintained master calendar.
  • Set up new files and assigned tracking numbers.
  • Managed client communications by answering phones and corresponding through email.
  • Completed daily billing, collections and reporting duties.
  • Coordinated communications between various departments to schedule meetings and keep company informed on critical matters.
  • Received and resolved customer queries efficiently, enabling timely invoice processing and payment.
  • Maintained regular email and telephone contact with customers to appropriately manage overdue account payments.
  • Handled telephone credit collections promptly and professionally, quickly resolving account issues.
  • Updated customer accounts and processed payments.
  • Chased customers ahead of payment deadlines, ensuring balanced accounts within agreed invoice timeframes.
  • Used exceptional communication skills to build strong customer relations, enabling positive, professional account management.
  • Made copies, sent faxes and handled incoming and outgoing correspondence to promote smooth communications.
  • Supported staff with clerical tasks for well-maintained office administration.
  • Booked and paid for business travel and accommodation, communicating booking information to relevant staff.
  • Organised and stored hardcopy files.

Entrepreneur

BMC Caterers & Events – Function Co-coordinator
01.1997 - 11.2011
  • BMC Caterers & Events – Centurion
  • Processing of Purchases, Quotes & Invoices, Cashbook, Income Statement, Sales
  • Report & Product and Job Costing)
  • Event Management
  • Planning of menu's with costing
  • Planning, Quoting, Hiring & Purchasing of event decor requirements
  • Venue Analysis, Establishing & Suggesting Event Requirements as well as creating a Floor Plan.
  • Purchases & orders of Raw Materials, Refreshments & Consumables.
  • Logistics planning & Hiring of vehicles
  • Staff Planning, Hiring & Hr Functions
  • Chef and Kitchen Manager
  • Setting-up of Buffet Stations, Serving & Clearing
  • Management of Event staff (Barmen, Waiters, Runners & setup)
  • Sales function - ascertaining new clients and following up with existing clients
  • At BMC Caterers we have done events for groups of 5 people up to our
    largest event completed successfully was for 5000 people

Education

Diploma of Higher Education - Administrative

Kempton Park Collage
1996

Skills

  • Stock control
  • Product quality assurance
  • Invoice reconciliation
  • Supplier relationship management
  • Stock management
  • Purchase order management
  • Accurate data entry
  • Debtors
  • Creditors
  • Professional telephone etiquette
  • Communication skills
  • Calm under pressure
  • Supplier liaison
  • Material requirement planning
  • Invoice preparation
  • Budget planning
  • Invoice verification

Languages

Afrikaans
Advanced
C1
Afrikaans
Bilingual or Proficient (C2)
English
Bilingual or Proficient (C2)

Work Preference

Job Search Status

Open to work

Work Type

Full Time

Location Preference

RemoteOn-Site

Salary Range

R28000/yr - R200000/yr

Timeline

Procurement Assistant

Sedu Sofa
07.2024 - Current

Plant Manager Assistant

First Fit Shopfitters
03.2022 - 12.2022

Administrator

Linear Building Projects
09.2012 - 11.2021

Entrepreneur

BMC Caterers & Events – Function Co-coordinator
01.1997 - 11.2011

Diploma of Higher Education - Administrative

Kempton Park Collage

Education

other

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Candica Van Rensburg