BUSISIWE PRUDENCE NGCOBO
Training Coordinator, HR and Executive Administrator
Durban
Summary
Results-oriented and meticulous Training Coordinator, HR and Executive Administrator with experience in providing comprehensive support in various human resources functions, including recruitment, onboarding, benefits administration, developing, implementing effective training programs and policy implementation. Proven ability to streamline HR processes, enhance employee engagement, conducting training needs analysis, leveraging various learning methods to enhance employee performance and foster positive work culture. Adept at working closely with cross-functional teams, ensuring compliance with employment laws, regulations and providing exceptional communication and interpersonal skills. Dedicated to enhancing organizational efficiency and promoting employee satisfaction.
Offering blend of organizational and communication skills, eager to learn and develop in professional office environment. Brings foundational understanding of office management principles and proficiency in using common software applications. Ready to use and develop administrative and organizational skills in Executive Office Administrator role.
Overview
14
14
years of professional experience
3
3
years of post-secondary education
4
4
Languages
1
1
Certificate
Work History
Executive/ HR Administrator
Bidvest (SA BULK Terminals)
01.2020 - Current
- Run a very busy switchboard (take messages, transfer calls to the relevant person)
- Always attend to customers or visitors professionally
- Book flights for Executives (MD, HR Director, Compliance and SHERQ Director, Operations Director, CFO Director)
- Monitor and order office staff
- Order stationery
- Organize meetings and book appointments for executives (PA)
- Coordinates all company's functions (Farewells, Year End Functions, Wellness initiatives)
- Consolidate ESG data from various department for HR Director
- Ensure that all documents are filed in accordance with the requirement of internal audit
- Taking a proactive approach supporting our employee community, strengthening our organization and its performance
- Responsible to coordinate, support and administer the full employee life cycle, including onboarding, internal operations, HR Projects, and employee experience
- Arrange, coordinate, and support all HR events, year-end events, social events, and Long Service awards
- Updates employee records with new recruitment information and/or changes in employment status on SAGE
- Support HR projects and transformational activities (updating policies, balancing GL every month for BBBEE and EE purposes)
- Provide timely administrative support to the business in all aspects of the employee life cycle
- Supports the recruitment and selection process by posting adverts and assisting HRM throughout the full recruitment lifecycle i.e
- From Advertisement to Ready to hire stages
- Coordinate and review of student applications
- Schedule and facilitate interviews for prospective bursary students
- Verification of all student and institution information
- Create acceptance/rejection letters and correspondence for students
- Liaise with students to complete and sign all relevant bursary documentation
- Ensure accurate bursary payments are made timeously and are in line with the allocated budgets
- Track payments and contract requirements
- Ensure all bursary information is properly stored and maintained
- Create a file/folder for each bursary student
- Deal with queries and liaising with both students and institutions via email, telephone or bursary management system
- Obtain updated examination results from students
- Ensure students are kept updated on organization news
- Participate in and attend related company promotional events where required
- Relevant and regular reporting
- Assisted in implementing HR policies and ensuring employees were informed and compliant with organizational guidelines
Training Coordinator
Bidvest (SA BULK Terminals)
01.2019 - 01.2020
- Coordinate the integration process of resource requisitions vas per the recruitment policy framework
- Assist in managing the HR/Companies vendor listing and preferred supplier listing for all HR Vendor listings
- Communicate everything to Co-ordinate training (Skills audit/analysis)
- Liaise directly with nominated external providers for the implementation of the planned training
- Assist HR manager for administration requirements of the WSP/ATR, Mandatory and Discretionary grants applications
- Responsible for administration of the skills development element on BBBEE reporting
- Maintain a proper filing system of training records which includes learning management system updates
- Process requisitions and payments of training suppliers
- Coordinate transportation of the learners to and from the training venues if the training is outside the terminals
- Facilitate internal trainings
- Implement feedback mechanisms to evaluate training effectiveness and drive continuous improvement employees by putting communication on notice boards, Emails and SMS
- Responsible for PPE (Renewal of contracts for garments, Buying safety shoes, socks, safety vests for all employees in both terminals)
- Administrate bargaining unit scheme
Time and Attendance Administrator
Bidvest (SA BULK Terminals)
01.2018 - 01.2019
- Administration and maintenance of the Time and Attendance system (PRP)
- Prepare monthly and weekly reports for authorization by the Terminal Manager
- Verify Hours and rates of the labour broker invoices prior to submission to Terminal manager and finance department for payment
- Prepare payroll file for salaries staff and submit to the Payroll Administrator for upload
- Capturing and assistance with leave for staff without ESS and labour broker staff
- Attend to staff queries related to time and attendance and submit Payroll for adjustment
- Keeping T&A admin up to date daily
- Co-ordination and support in respect of monthly salaries for staff and weekly casual labour brokers
- Handing out payslips
Senior Cashier
Oxford Fresh Market
01.2011 - 12.2012
- Operating the till (Cashier)
- Stocktaking
- Assisting Supervisors with running the floor when it is too busy
- Do cash up (Float)
- Train new cashiers and till packers
Education
ODETDP - Occupational Directed Education Training and Development Practitioner
Primeserv Training Services
Sandton, South Africa02-2024
Diploma in Business Administration -
Richfield Graduate Institute of Technology
Durban, South Africa04-2019
Grade12 (Matric) - undefined
Anchorlite FET College
Skills
Technical Proficiency
Accomplishments
- Collaborated with team of 5 in the development of K2.
- Supervised team of 5 staff members.
- Achieved Incidents reduction through effectively helping with creating SOPs.
Certification
Business Admnistration
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Executive/ HR Administrator
Bidvest (SA BULK Terminals)
01.2020 - Current
Business Admnistration
04-2019
Training Coordinator
Bidvest (SA BULK Terminals)
01.2019 - 01.2020
Time and Attendance Administrator
Bidvest (SA BULK Terminals)
01.2018 - 01.2019
Senior Cashier
Oxford Fresh Market
01.2011 - 12.2012
Grade12 (Matric) - undefined
Anchorlite FET College
ODETDP - Occupational Directed Education Training and Development Practitioner
Primeserv Training Services
Diploma in Business Administration -
Richfield Graduate Institute of Technology
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