Busisiwe Mavuso
Event Manager
Johannesburg
Summary
Energetic Event Manager with 10-years successful career in planning, coordinating and executing corporate events. My experience includes cost-effective budgeting, exceptional time management and event marketing skills.
In my current role as Events Manager my duties include venue sourcing, supplier sourcing and management , drafting proposals , project plans and event running orders.
I am Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy.
Overview
13
13
years of professional experience
3
3
years of post-secondary education
Work History
Events Manager
EMPOWAWORX
09.2022 - Current
- Venue sourcing
- Supplier sourcing, liaisons, and management
- Speaker research, identification and briefing
- Sending out invitations to speakers and RSVP management
- Compiling and updating event working documents such as project plans, project charters
- Speaker engagements
- Compiling events budget
- Managing registration at events
- Managed administrative logistics of events planning, event booking, and event promotions.
- Produced detailed proposals for events to document timelines, suppliers and budgets.
- Nurtured and built relationships with vendors, venues and industry contacts to obtain best pricing and services for events.
- Utilized job-related software to create standard guidelines, calendars and budgets for each event.
- Solicited feedback from clients to assess event success and uncover opportunities for improvement.
Events and Activations Manager
VERITAS EVENTS
06.2018 - 08.2022
- Sourcing and organizing events and activations as per client briefs
- Booking, training, and briefing promoters for campaigns
- Managing promotion elements, making sure that promoters sign them out and return them after the promotion
- Packing and signing out of promotion elements
- Compiling weekly activation Statuses and weekly Invoice trackers and making sure it’s sent out every Monday to client
- Compiling weekly feedback reports and sending to clients
- Capturing and submitting promoter monthly pay sheets to accounts
- Promotional management/supervision at events and activations
- Checking if promoters are at venues or in-store during activations
- Liaising with clients for promotional bookings and event set–up
- Management of promoter fines (late coming, uniform, no pics, etc.)
- Team Leader for activations staff in JHB, PTA, NW and FS
- Regional accounts and events manager for JHB, PTA , NW and
- Developed and maintained relationships with customers and suppliers through account development.
- Onboarded new employees with training and new hire documentation.
- Recruited, interviewed and hired employees and implemented mentoring program to promote positive feedback and engagement.
EVENTS COORDINATOR
WHERE NEXT EVENTS
02.2018 - 05.2018
- Provided professional services and support in a dynamic work environment.
- Developed strong communication and organizational skills through working on group projects.
PRODUCTION COORDINATOR
KHENDA TRADING
01.2015 - 10.2016
- Worked with supervisors and team members to understand supply needs and bring levels within desired tolerances.
- Created and maintained schedules and provided internal support for manufacturing teams.
- Liaised with production manager, suppliers and vendors to support production needs.
EVENTS ASSISTANT
MATHA INVESTMENT HOLDINGS
01.2013 - 12.2014
- Event Research –sourcing images for presentations, venue research, theme research, and client research
- Sourcing entertainment, gifts, and decor for events
- Developing project plans, production schedules, and closure reports
- Drafting and updating event working documents
- Compiling events budgets
- Sending out invitations for events
- Handling events database
- Branding setup
- Coordinating recces
- Registrations at events
- Onsite assistant at events
- Managing events RSVPs
- Booking and managing exhibition space
- Reason for Leaving: I got a better job offer
- Main Duties:
- Activations:
- Planning and execute in-store and Mall activations for Tiger Brands (Halls, Oros, Roses, and all concentrated juice)
- Book Mall space for Total SA Awango activations
- Booking and screening promoters for activations
- Liaising with stores for activations
- Sourcing promotional items for giveaways at activations
- Coordinate site visits and store inspections
- Ordering uniforms for promoters
- Ordering all promotional equipment like activation stands
- Leasing with the client about stock collection for activations
- Events:
- Coordinating events and conferences for Total SA
- Managing events costs
- Attending client briefs
- Coordinating events invitations and managing RSVPs
- Sourcing gifts for events and conferences
- Drafting and updating project plans, production schedules, and event closure reports
- Onsite registration
- Dealing with suppliers and sourcing quotes
- Compiling and managing client and supplier databases
- Organizing and ordering branded items such as clothing, banners, posters, and flyers
- Briefing the graphics department for all artwork needed for jobs
- Coordinating travel and accommodation arrangements for staff and delegates
- Sourcing events venues and equipment
- Booking and briefing presenter and speakers for event
- Compiling post event reports
- Reason for Leaving: Company closed
- Main Duties:
- Organizing events for MTN Joyous Celebration
- Managing awards ceremonies
- Sourcing quotes for events
- Sourcing venues for events
- Sending out invitations for events
- Registrations at events
- Onsite assistant at events
- Managing events RSVPs
- Booking flights for choir members
- Sourcing and booking accommodation for choir members
- Reason for Leaving: Temporary position
EVENTS ASSISTANT
GLOBAL INTERFACE CONSULTING
01.2012 - 12.2012
- Paid attention to detail while completing assignments.
- Participated in team projects, demonstrating an ability to work collaboratively and effectively.
- Excellent communication skills, both verbal and written.
- Applied effective time management techniques to meet tight deadlines.
ADMIN ASSISTANT
CLASS ACT EDUCATIONAL
06.2010 - 11.2010
- Executed record filing system to improve document organization and management.
- Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
- Scheduled office meetings and client appointments for staff teams.
Education
Diploma - Media Studies
Boston Media House
Sandton 02.2009 - 11.2011
Skills
Nationality : South AfricanLanguagesEnglish, IsiZulu, Sesotho, XhosaDriver’s License : Code BNotice Period : 2 Weeks’ NoticeHealth : ExcellentModulesMarketingBrand Management Media Planning Entrepreneurship Finance in Media Creativity, Microsoft OfficeSubjectsEnglish IsiZulu MathematicsPhysical Science GeographyLife Science Life OrientationSKILLSComputer SkillsMS Word MS ExcelMS PowerPoint MS Outlook Internet TypingPersonal SkillsProject planning Attention to detail Critical thinking Meeting minutes Team building Conference planningSocial media knowledge Pleasant demeanor Appointment settingExcellent communication skills FlexibleAccurate and detailedExcellent planner and coordinator Works well under pressure OrganizationBookkeeping Project planningArticulate and well-spoken Social mediaInternet Research
Project planning
Project planning
Project Management
Timeline
Events Manager
EMPOWAWORX
09.2022 - Current
Events and Activations Manager
VERITAS EVENTS
06.2018 - 08.2022
EVENTS COORDINATOR
WHERE NEXT EVENTS
02.2018 - 05.2018
PRODUCTION COORDINATOR
KHENDA TRADING
01.2015 - 10.2016
EVENTS ASSISTANT
MATHA INVESTMENT HOLDINGS
01.2013 - 12.2014
EVENTS ASSISTANT
GLOBAL INTERFACE CONSULTING
01.2012 - 12.2012
ADMIN ASSISTANT
CLASS ACT EDUCATIONAL
06.2010 - 11.2010
Diploma - Media Studies
Boston Media House
02.2009 - 11.2011