Bulelwa Sigasa

• Leading and Communicating
• Confidently engaging colleagues at all levels
• Visibility to staff and stakeholders and regularly undertake activities to engage and build trust with people involved in the area of work
• Providing constructive support to Finance Execution Support Lead on jurisdictional differences and challenges
• Budgeting
• Management of the budget for different cost center owners
• (Tourism execution, Business Events, Human Capital and Finance and Supply chain
• Coordinate, consolidate budget for specified business units verifying them against AOP
• Coordinate any savings for reinvestment into marketing activities
• Monthly analysis of actual expenditure against budget by department, and explain any variances
• Prepare Journals for budget correction and help business with reallocations of the budget
• Support the reporting function by advising on any risk of non-expenditure of the budget within business units
• Risk Management
• Spotting warning signs of things going wrong and provide a decisive response to significant delivery challenges
• Ensuring all policies and procedures of SA Tourism are adhered to
• Ensuring all legislative requirements are adhered to before signing off on payments
• Using insight to curtail or support business activities
• Following appropriate financial procedures to ensure deliverables are achieved
• Finance Specialist Competences
• Supporting colleagues proactively in achieving the full potential of planning and finance management systems
• Reviewing of management report, provide variance analysis and suggesting remedial action
• Country office month-end processes for Germany; London and Sydney
• Country office year-end processes for Germany; London and Sydney
• First level review of country office monthly reconciliation
• Accurate accounting and clearing of inter-company transactions
• Responsible for Lead Agency accounts and contracts
• Project accountant for Projects Africa Travel Indaba and Meetings Africa
• Handling country office queries and Audit queries
• Participate as an active member of the Finance Team
• Operating within delegated authorizations
• Adhering at all times to the values of the SA Tourism
• Prepare monthly reports and make presentations as required
• Actively participating in management meetings
• Positively support the implementation of all management decisions.

• Coordinate the management of the annual budget and supply chain process
• Ensuring that annual, quarterly, monthly budgets are compiled, submitted and managed according to Finance (Head Office) guidelines and procedures
• Coordinate and ensure that budgets are revised according to Finance (Head Office) guidelines
• Submit daily, monthly and quarterly budget reports to Hub Head and Head Office by deadline
• Ensuring that the Central Europe staff follow SA Tourism supply chain management policy in executing the budget
• Ensure diligence in SCM and Finance reporting as per internal policies and National Treasury requirements
• Report all SCM deviations to SCM Business Partner for consolidation and submission
• Manage bank account access (including internet access)
• Ensure the Central Europe office is compliant with all relevant statutory requirements in Germany, for e.g
• Tax authority filing and other requisite compliance matters
• Maintain a record of all financial transactions with supporting documentation for internal and external audit purposes
• Ensure compliance to country handbooks and adhere to all statutory country laws Accounting
• Manage the accounting system which includes capturing transactions in line with applicable accounting standard
• Processing salaries, staff expense claims and third party pay submissions and payments
• Prepare monthly financial reconciliations for all Balance Sheet accounts including accounts payable and accounts receivable
• Manage Office Expenditure
• Ensure that all procurement for the Central Europe Hub follows SA Tourism supply chain management policy
• Ensure that payments to vendors outsourcers, business partners, etc
• Are processed 100% accurately and within contractual and regulatory deadlines
• Ensure that staff salaries are paid 100% correctly, on time and the relevant documentation is processed sent to Payroll in Head Office
• Report reasons for variances on monthly, quarterly and annual budget
• Process staff expense claims in line with relevant SA Tourism policies
• Manage and reconcile petty cash
• Supply chain, asset and contract management
• Ensure that all subscriptions held by the Central Europe Hub office are managed
• Ensure that all purchase orders are raised in compliance with the SA Tourism Supply Chain Management policy and report instances of non-compliance
• Ensure that all assets are procured in compliance with the SA Tourism Supply Chain Management policy
• Prepare an annual asset inventory report and submit to Head Americas Hub and Finance Execution Support Manager in Head Office
• Conduct an asset count twice each financial year
• Ensure that all office assets are in good working condition and manage the maintenance where relevant
• Ensure that the stock control list of all marketing collateral is updated monthly
• Record and file the schedule for distribution of marketing collateral
• Human Capital Administration
• Work closely with the Human Capital Regional Business Partner in Head Office to ensure all employee contracts are signed, exchanged and filed
• Co-ordinate the reporting of IT-related problems with the relevant service provider to ensure that the is fully operational
• Co-ordinate with the Business Information Systems department in Head Office on the ICT needs of the Central Europe Hub and the implementation of SA Tourism technology solutions in the office.

• Review and approval of payment requests, including Subsistence and Travel allowance for both local and foreign payments
• Ensuring all approved payments comply with policies and procedures of the organization and any other statutory requirements
• Ensuring that payments are processed within required payment terms
• Pro-active resolving of any issues affecting timeous payment to suppliers
• Review all supporting documents for financial transactions in international offices for completeness and compliance
• Prepare monthly balance sheet reconciliations for all Account Payable related balances in Head Office
• Review monthly balance sheet reconciliations for all international offices
• Ensure that all financial transactions are recorded in the finance system (Oracle) timeously, including payments
• Facilitate meetings with major suppliers to resolve any payment-related issues
• Testing before upgrading to a new version of the system 'Oracle'
• Any other duties that may be requested by management
• Creating and Posting Journals
• Audit Queries
• Facilitate funds transfer through Absa/Std Bank to international offices+ -R 200 Million
• Conducting interviews for creditors clerks or temps
• Daily communication with the bank for Funds transfer and foreign payments
• Monthly management of Invoice on hold report
• Loading and authorization of Beneficiaries on Nedbank system
• Reconciling of inter-company transactions/state grant.

• Loading daily rates on the system
• Performing reallocations between departmental accounts
• Month-end closing procedures
• Year-end closing
• Loading budgets for all departments
• Creating project number and accounts for departments.

Processing Reconciliations

• Issue Petty Cash
• Ensure that all invoices, credit/debit notes and payments (local and foreign) are processed in the finance system (Oracle)
• Completing Administrative Tasks
• Checking of calculation of Subsistence and Travel cost including credit cards local and foreign in line with policies and procedures
• Reviewing of work done by Finance Managers in international offices for compliance
• Complete Forex Application forms
• Loading Beneficiaries on Nedbank system
• Reconciliation of Credit Cards claims
• Petty Cash processing and Issuing
• Prepare supplier reconciliations before preparing cheque/EFT requisitions
• Prepare balance sheet reconciliations for creditors related accounts
• Reconciling of inter-branch transactions/state grant
• Monthly reconciliation of the Foreign payments Credit Card Report
• Facilitate meetings with big suppliers (Agencies)
• Facilitate funds transfer through Absa/Std Bank to our international offices
• Telephonic Confirmations of Cheques and Foreign Funds Transfers to the bank
• Handling Audit Queries
• Back up for AP Supervisor.