Brigid Gillbee
Johannesburg
Summary
Detail-oriented Compliance Specialist with expertise in regulatory compliance, policy writing, and risk assessment. Monitored adherence to regulations, facilitated training, and advised senior management on compliance. Strengths include client relationship management, data analysis, project management, and effective stakeholder communication. Focused on leveraging experience to enhance compliance and risk management.
Overview
29
29
years of professional experience
Work History
Compliance Specialist
JSE Limited
Johannesburg
03.2012 - 07.2026
- Built and maintained strong working relationships across company to help implement internal standards.
- Helped create, implement and adopt best practices on internal policies, processes and procedures.
- Monitored company compliance with regulations and internal policies to verify that relevant standards and requirements were met.
- Facilitated training sessions for staff on compliance standards, regulations, and best practices.
- Established compliance checklists for different departments, enhancing organisational adherence to regulations.
- Advised senior management on compliance matters and recommended actions to maintain regulatory adherence.
- Assisted with business queries on compliance-related matters, acting as subject matter expert.
- Monitored changes in legislation that impact the organisation, communicating updates to relevant departments.
- Reviewed company compliance programme to identify potential gaps and opportunities for improvement.
- Collaborated with different departments to integrate compliance controls into business processes.
- Coordinated with IT departments to ensure cybersecurity measures met regulatory and compliance standards.
Committee Secretary
JSE Limited
Johannesburg
09.2007 - 02.2012
- Prepared range of written communications, documents and reports.
- Developed team communications and information for meetings.
- Achieved service time and quality targets.
- Maximised customer engagement and satisfaction by delivering excellent customer service.
- Developed excellent working knowledge of industry trends and improvements in processes.
- Handled emails and written business correspondence on behalf of senior office staff.
- Organised and maintained filing systems, both electronic and paper-based, to uphold data confidentiality and ease of access.
- Dealt with confidential and sensitive data and appropriately maintained records.
- Took accurate and detailed notes at meetings covering agenda items, action points and proposals.
- Maintained organised filing system documenting business operations.
- Organised personal and professional calendars, sending reminders and updates for upcoming meetings and events.
- Prepared meeting spaces and equipment for events and presentations.
- Updated shared calendars with accurate meeting and event information.
- Established strong professional relationships with personnel at multiple levels whilst remaining flexible to take initiative and meet tight deadlines.
- Collated and organised business documents within orderly systems.
- Acted with diplomacy and maintained confidentiality when dealing with sensitive issues.
- Managed competing priorities, moving between tasks at short notice to meet deadlines.
- Coordinated logistics for board meetings and corporate events, preparing agendas and minutes to capture key decisions.
- Managed bookings for committee travel and accommodation, ensuring cost-effectiveness and comfort.
- Drafted, reviewed, and distributed minutes of meetings to all relevant stakeholders promptly.
- Managed confidential documents and communications with discretion, maintaining privacy and security.
- Liaised with committee members to facilitate smooth operations and effective collaboration.
- Organised logistics for committee events, including venues, catering, and equipment needs.
- Monitored action points from meetings, following up with individuals to guarantee timely completion.
- Coordinated and scheduled committee meetings, ensuring efficient use of time and resources.
- Supported the Chairperson in agenda setting and strategic planning, aligning with organisational goals.
- Provided administrative support to committee members, enhancing their ability to fulfil roles effectively.
Business Integration Administrator
JSE Limited
Johannesburg
04.2003 - 08.2007
- Managed client communications by answering phones and corresponding through email.
- Administered physical and digital filing systems, keeping records well-organised and easily retrievable for team members.
- Oversaw day-to-day office operations such as organising correspondence, managing incoming calls and creating business records.
- Supported managers with proactive, efficient clerical support to maintain smooth-running operations.
- Managed client correspondence, order tracking and data communications.
- Organised and archived company documents, both physical and digital, ensuring confidentiality and data protection compliance.
- Collaborated closely with other managers to smooth and improve office operations.
- Conducted comprehensive database management, ensuring accurate and up-to-date records for efficient information retrieval.
- Assisted in project management activities, including planning, execution, and monitoring, to meet objectives and deadlines.
- Set up business contracts, obtained signatures and processed paperwork.
- Contributed to event planning and execution, including corporate functions and meetings, ensuring smooth operation and positive outcomes.
- Oversaw the preparation and distribution of internal communications, such as newsletters and memos, to keep staff informed.
Projects Communications Administrator
JSE Limited
Johannesburg
09.2001 - 03.2003
- Managed project documentation, including initiation, planning, and execution phases, to support successful project delivery.
- Archived project documents and records upon completion, ensuring knowledge preservation and regulatory compliance.
- Supported project teams by organising resources, equipment, and information, streamlining operational efficiency.
- Monitored project progress, adjusting plans and resources as necessary to achieve objectives.
- Coordinated with clients to define project scope, objectives, and deliverables, fostering strong relationships.
- Prepared and distributed project reports, providing insights into status, variances, and performance metrics.
- Maintained project schedules, ensuring timely completion of tasks and milestones through proactive planning.
- Monitored costs, timescales and resources used to achieve project success.
- Developed comprehensive project plans, including timelines, milestones, and resource allocation.
- Utilised project management software to streamline workflow and enhance team collaboration.
- Tracked costs and expenses for analysis against original budget, strengthening internal cost controls.
- Created extensive action plans and established targets to track progress.
- Communicated arrangements clearly and concisely to confirm all personnel fully understood and could deliver to exceptional standards.
- Analysed project outcomes and lessons learned to drive continuous improvement in future initiatives.
- Set up business contracts, obtained signatures and processed paperwork.
- Skilfully coordinated and managed large projects by breaking down plans into doable tasks.
Secretary to the HOD - Secretarial Services Dept.
JSE Limited
Johannesburg
05.1999 - 08.2001
- Organised and maintained filing systems, both electronic and paper-based, to uphold data confidentiality and ease of access.
- Dealt with confidential and sensitive data and appropriately maintained records.
- Handled incoming calls and enquiries, offering professional assistance and directing to appropriate departments for further action.
- Took accurate and detailed notes at meetings covering agenda items, action points and proposals.
- Drafted, reviewed, and distributed professional correspondence, including emails, letters, and memos to support business communication.
- Answered inbound telephone calls promptly, directing clients, vendors and general queries to relevant teams.
- Prepared meeting spaces and equipment for events and presentations.
- Actioned instructions to complete administrative tasks within deadlines.
- Established strong professional relationships with personnel at multiple levels whilst remaining flexible to take initiative and meet tight deadlines.
- Screened incoming telephone calls and PR enquiries, directing them through appropriate communication channels.
- Acted with diplomacy and maintained confidentiality when dealing with sensitive issues.
Secretary to Manager Public Relations
JSE Limited
Johannesburg
05.1998 - 05.1999
- Scanned and photocopied documents for office team members.
- Organised and maintained filing systems, both electronic and paper-based, to uphold data confidentiality and ease of access.
- Managed confidential and sensitive data according to established protocols. and appropriately maintained records.
- Handled incoming calls and enquiries, offering professional assistance and directing to appropriate departments for further action.
- Maintained organised filing system documenting business operations.
- Generated high-quality reports, documents and presentations.
- Handled emails and written business correspondence on behalf of senior office staff.
- Coordinated and booked meetings, conferences and client appointments for managers.
- Prepared meeting spaces and equipment for events and presentations.
- Communicated meeting action points to relevant staff for prompt resolution.
Junior Board and Committee Secretary
JSE Limited
Johannesburg
06.1997 - 04.1998
- Prepared confidential board and sub-Committee documentation to facilitate informed discussions during meetings.
- Attended meetings of the JSE Board and accurately drafted meeting minutes
- Prepared summaries of all meetings attended for the Chairmen of the respective sub-Committees to provide feedback at the main Board meeting on discussions that took place at the meetings
- Provided general support for Unit Management and the Governance team as and when required and was appointed as the Manager of Governance in 2014 with one staff member reporting to me
- Delivered ad-hoc support to the Group Company Secretary when needed.
- Liaised with Executive Committee members to set agendas, provide insights into agenda-setting processes, and prepare and distribute agenda packs.
- Taking minutes at Exco and associated administrative work.
- Liaising with Board members, agenda setting, insights into agenda setting process, preparation of Board and Board Committee agenda packs.
- Ensured timely delivery of Board and Committee meeting agenda packs to support effective meeting preparation.
- Built and maintained courteous and effective working relationships.
- Demonstrated consistent hard work and dedication to achieve results and improve operations.
- Developed team communications and information for meetings.
- Developed excellent working knowledge of industry trends and improvements in processes.
- Accurate documentation of minutes of meetings of the JSE Clear Board and JSE Clear Risk Committee timeously
- Preparation of departmental budget for the year.
- One staff
Education
Certificate of Higher Education - Compliance
Compliance Institute of Southern Africa
Johannesburg, South Africa01-2019
Certificate of Higher Education - Compliance
Compliance Institute of Southern Africa
Johannesburg, South Africa01-2019
Certificate of Higher Education - Compliance
King IV from implementation to disclosure
Institute of Directors01-2018
Higher National Diploma - Project Management
Project Management Professional PMP
Johannesburg, South Africa01-2006
Skills
- Regulatory compliance
- Compliance monitoring
- Risk assessment
- Money laundering compliance
- Anti-Money Laundering knowledge
- Compliance reporting
- Compliance oversight
- Legislative interpretation
- Policy writing
- Implementing policy and procedure
- Sanctions screening
- Data analysis
- Document management
- Project management
- Project coordination
- Team collaboration
- Stakeholder communication
- Client relationship management
- Effective communication
- Written communication
- Interpersonal communication
- Record-keeping
- Computer literacy
- Microsoft Office Suite
- Stress tolerance
- Self-motivation
- Initiative
- Ethical leadership
- Initiative
- Compliance oversight
Languages
English
Proficient
C2
Afrikaans
Upper Intermediate
B2
Interests
- Participating in road races
- Cooking
- Gardening
Timeline
Compliance Specialist
JSE Limited
03.2012 - 07.2026
Committee Secretary
JSE Limited
09.2007 - 02.2012
Business Integration Administrator
JSE Limited
04.2003 - 08.2007
Projects Communications Administrator
JSE Limited
09.2001 - 03.2003
Secretary to the HOD - Secretarial Services Dept.
JSE Limited
05.1999 - 08.2001
Secretary to Manager Public Relations
JSE Limited
05.1998 - 05.1999
Junior Board and Committee Secretary
JSE Limited
06.1997 - 04.1998
Certificate of Higher Education - Compliance
Compliance Institute of Southern Africa
Certificate of Higher Education - Compliance
Compliance Institute of Southern Africa
Certificate of Higher Education - Compliance
King IV from implementation to disclosure
Higher National Diploma - Project Management
Project Management Professional PMP