BONGEKA VALASHIYA
Administration Manager
Embalenhle
Summary
Professional site management specialist prepared for this role. Proven ability to streamline operations and enhance productivity, ensuring smooth and efficient project execution. Strong focus on team collaboration and achieving high-impact results. Skilled in resource allocation, troubleshooting, and maintaining safety standards. Adaptable and reliable with effective communication and organizational skills.
Driven and resourceful administrative professional with 7+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Experienced with managing executive schedules, travel arrangements, and meeting coordination. Utilizes strong interpersonal skills to facilitate communication and collaboration among team members. Knowledge of office management software and administrative protocols.
Billing professional with strong background in financial record-keeping and invoicing. Skilled in managing accounts, processing payments, and resolving billing discrepancies. Known for effective collaboration and adaptability, ensuring accurate and timely billing operations. Dependable and results-driven, with solid understanding of billing software and procedures.
Overview
10
10
years of professional experience
Work History
Site Administrator
Rise Up Management
01.2025 - Current
- Coordinated staff meetings and events to foster communication, teamwork, and professional development opportunities for team members.
- Assisted in the recruitment process by screening candidates, conducting interviews, and providing recommendations for hiring decisions based on qualifications and fit within the organization culture.
- Handled sensitive information discreetly while maintaining confidentiality protocols at all times.
- Collaborated with cross-functional teams to achieve project goals and meet deadlines consistently.
- Enhanced site efficiency by streamlining administrative processes and implementing new software solutions.
- Established strong relationships with key stakeholders to ensure effective communication channels were maintained at all times.
- Provided ongoing support to senior leadership by preparing reports, presentations, updates on key projects as needed.
- Implemented process improvements that resulted in increased accuracy of record-keeping and documentation management.
- Developed comprehensive training materials for new employees, contributing to their successful onboarding experience.
- Supervised crew of over 50 employees.
Safety Attendant
Sasol Secunda Shutdown
08.2023 - 09.2023
- Watch that no one comes close to the barricade for safety, until x-ray is complete.
- Environment, Health, and Safety (EHS)
- Improved workplace safety by conducting regular inspections and identifying potential hazards.
- Performed routine audits of work areas, identifying areas for improvement in safety practices.
- Implemented emergency response plans, ensuring timely action during critical situations.
- Monitored permitted space for worker safety and hazards.
- Provided ongoing support to workers, addressing any concerns related to job site safety measures.
Administration Manager & Planner
Panacea Trading Cc
11.2016 - 04.2023
- Receive and print job cards.
- Print Purchase orders from Ariba
- Submit invoices on Sasol Ariba
- Capture work orders on a soft copy spreadsheet.
- Prepare packs for QC to sign off.
- Ensure all JCEs are completed.
- Follow up on all scoping’s.
- Distribute job cards to supervisors according to priorities.
- Schedule planned job cards.
- Send work schedule to the client.
- Point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands.
- Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time.
- Manage executives' schedules, calendars, and appointments.
- Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts, and office systems.
- Participate actively in the planning and execution of company events.
- Ensure filing systems are maintained and current.
- Monitor and maintain office supplies inventory.
- ice supply acquisitions.Assist with payroll.
- Manage Expenses and Creditors control.
- Negotiated favorable contracts with vendors for office supplies and services, reducing overall operational expenses while maintaining quality standards.
- Enhanced staff performance through comprehensive training programs and regular performance evaluations, leading to a more skilled and motivated team.
- Managed budgets and financial reporting, enabling effective allocation of resources and timely identification of potential cost savings.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Handled confidential and sensitive information with discretion and tact.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Organized and coordinated conferences and monthly meetings.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
- Prepared and mailed invoices to customers, processed payments, and documented account updates.
- Reduced errors in billing by meticulously reviewing invoices for accuracy and consistency.
- Facilitated strong relationships with external vendors through clear communication regarding invoice inquiries or concerns.
- Supported company growth by managing a high volume of invoices during peak periods without compromising quality or timeliness.
- Managed purchase order closeout in alignment with project processes.
- Assisted in improving cash flow with timely creation and submission of accurate invoices to clients.
Part-time Claims Administrator
Dr Khothules Practice
01.2018 - 01.2022
- Maintain and organize claims files including relevant documents.
- Register and facilitate claims on the claims system
- Process claims and liaise with medical insurance and covers
- Medicine
Education
Bachelor of Law - Law
University of South Africa
RemoteAdmin Management Certificate - Business Administration
IQ Academy
RemoteMatric - undefined
Highveld Park Highschool
01-2024
Skills
- SAP (Ariba)
- Proven office management, administrative, or assistant experience
- Knowledge of office management responsibilities, systems, and procedures
- Ability to Multitask
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Proficient in Microsoft Office & Office software packages
- Maintenance scheduling
- Invoicing expertise
Timeline
Site Administrator
Rise Up Management
01.2025 - Current
Safety Attendant
Sasol Secunda Shutdown
08.2023 - 09.2023
Part-time Claims Administrator
Dr Khothules Practice
01.2018 - 01.2022
Administration Manager & Planner
Panacea Trading Cc
11.2016 - 04.2023
Matric - undefined
Highveld Park Highschool
Bachelor of Law - Law
University of South Africa
Admin Management Certificate - Business Administration
IQ Academy