Bongani Richard Dlamini

Dealing with daily internal and external queries

Squirrel stores

Phase 1B

Queries (copy Expeditor in emails)

Coaching

Contract roll outs

Monthly health checks (unpacking, compiling & presenting)

R1 spend

Off contract spend

Demand signal – proper SOW

REFU quotations (breakdown cost) & rejected PR’s

Governance

Arrange meetings for PtP process with Leon

NCR’s – remedy

SPM

MRP rejected

Demand forecasting (what was ordered in the previous 3 shutdowns) share with project leader

Stakeholder management

• Company Overview: Supply Chain Management – Payments
• Actively follow-up on outstanding issues on the suppliers reconciliation to ensure on time and accurate Payments
• Actively follow-up on all items older than 30 days with proper explanations on any of these items Not being cleared
• Perform vendor reconciliations in line with standard process and clearing GRIR as required
• Assist on request from the senior principal in other ad-hoc needs within the accounts payable arrears Such as matching, sundry payments etc
• Support and implement the review of follow-ups and queries within accounts payable control accounts
• Investigate and resolve queries on supplier invoices to ensure timely payments thereof
• To actively Query and Reconciliation Management Framework
• Provide input into the regular and accurate report on reporting metrics, KPI and other agreed goals as Requested by the Senior Manager
• Execute processing payments
• Execute all expediting activities for PO’s created
• Supply Chain Management – Payments

• Key Activities

• Company Overview: Financial and Accounting Management Department
• Invoice processing (3 way matching before processing: checking for the name Tax Invoice, the VAT numbers and our address on the invoice) for specified alphabets range
• Invoice query follow ups e.g
• Order numbers, proof of delivery, service acceptance and other supplier related accounts queries
• Supplier reconciliations
• Preparing A/P documentation for payment ( sorting invoices in an alphabetical order in a sorter, checking the dates, addresses, purchase order number, invoice number, vat numbers, banking details, the payment terms and the reference on an invoice)
• Prepare payment runs
• Prepare weekly cash calls
• Prepare weekly cash graphs (cash call vs actual payments)
• Assisting the supervisor where needed (ad hoc tasks)
• Assisting the Accounts Payable Officer who deals with critical suppliers with processing of critical invoices
• Financial and Accounting Management Department

• Company Overview: Supply Chain Management - Demand
• Managing the expediting process in the Supply Chain environment from order placement to receipt of good and services to ensure the smooth running of the Plant
• Support of day-to-day business activities with regards to clerical functions within procurement management (expediting, commitment account and data clean-up exercises on SAP)
• Liaise with internal and external stakeholders (Procurement, Category Management & Suppliers) to secure the appropriate goods and coordinate delivery to ensure that the Plant/Warehouse has all the required material ordered in time especially for Projects, GO’s, breakdowns and Shutdown
• Proactively address issues and bottlenecks encountered when expediting to ensure the smooth operation of the Org Unit supply chain, while maintaining positive relations with suppliers reporting on % of OTIF orders over a period of time
• Reports on the issue feedback management (IFM) as required and identify opportunities to improve the query resolution process
• Attend to all remedy calls logged by Suppliers experiencing issues with Ariba when invoicing and ensure that all the issues are sorted within agreed timeframes
• Ensuring the overall procurement health within the org unit, particularly with regards to commitment accounting Open order health check analysis and corrective actions daily
• Handle any related to service, such as poor product or delay in delivery in terms of Non-Conformance in order for the service to be improved
• Coaching of end-users in Procure to Pay (PtP) process
• Utilizing different types of SAP transactions to perform daily tasks and SAP related queries (i.e
• Pulling out reports for internal and external stakeholders, re-sending orders, changing delivery dates, checking stock in the warehouse, checking movement of Refu items, status on orders)
• Supply Chain Management - Demand

• Company Overview: Procurement and Supply Chain Management
• Placing of purchase orders with correct suppliers and ensuring and ensuring delivery as per agreed leap time
• Sending and receiving quotes and purchase orders from vendors
• Receiving and verifying the correctness of generated purchase requisitions
• Communicating with commodity managers for all procurement related issues
• Drawing and analyzing various SAP Reports to ensure delivery of goods
• Reporting on purchase orders placed and expedited in excel spreadsheet format weekly to make departments aware of any delays
• Providing the business with delivery information
• Checking supplier price trends to ensure the best price is used
• Communicating price and delivery date changes to relevant departments
• Facilitate the flow of material to and from various departments
• Expediting and updating purchase orders to ensure correct information is on SAP System at all times
• Reading, understanding, evaluating and acting on reports
• Making sure the right material arrive at the site at the right time
• Inspecting goods upon delivery to ensure the level of quality and quantity and ensure adherence to specifications
• Updating SAP records to make sure invoices can be processed
• Tracking material from stores
• Working and dealing with vendors directly to make sure accurate and on time delivery of goods to appropriate locations
• Making follow-ups on orders and deliveries
• Compiling expediting reports and doing filing of documents and invoices
• Procurement and Supply Chain Management

• Company Overview: Finance Department
• Supporting the accounts payable activities including invoice verification, perform reconciliations, execute payment runs and query management
• Provide input into the identifying process improvements for preventing queries
• Finance Department

• Company Overview: Finance Department
• Compile revenue estimates, compile monthly cash flow statements
• Commitment of expenditure and capturing of budgets on BAS System
• Analyze and interprete expenditure and revenue trends and render monthly reports
• Drawing of BAS Reports, analyze and evaluate request of funds
• Ensure that the allocated budget is captured correctly as per programme on the BAS System
• Preparation of submissions in respect of virement control / adjustment to Head Office
• Preparation of circulars, submissions, correspondences, and prepare necessary journals
• Preparation of IYM (In Year Monitoring) monthly reports
• Manage the proper maintenance of financial records
• Compile journals and submissions of weekly performance reports
• Inventory / Stores management: Administer stores and contracted services
• Ensure stock control by preventing theft and misuse of resources
• Ensure tally cards are kept up to date and are true reflection of stockha
• Compile monthly reports on stock received and issued
• Compile reports on stock taking done
• Assets Management: Asset procurement
• Asset audit and Asset movement and disposal
• Implement and carry out audit procedures
• Register assets in asset register and update at all times
• Physical verification of assets and assets barcoding
• Conducting inventory count monthly
• Identify and record all damaged assets
• Dealing with financial support system
• Assist internal and external clients
• Printing invoices and payslips
• Making deductions and checking for accuracy
• Processing of overtime and holiday payments
• Maintain and provide financial information
• Entering timesheets
• Processing gross margin figures every week
• Doing payroll raising adjustments
• Capturing newly appointed and temporary workers and setting them up
• Perform general financial administration
• Collecting, sorting, distribution of payrolls and cheques to CMC’s
• Attend to all financial queries and other finance matters e.g
• Drafting and photocopying of finance forms
• Assist with checking and ensuring that all information is accurate on S&T Claim form and capturing and processing of the S&T claim
• Maintaining commitment registers and budgets for section 20 schools and filing if financial statements
• Dealing with section 21 applications and all matters related to the application
• Capturing of payments made by schools
• Reconciliation of schools budget, liaising with circuit managers and principals
• Duties requested by Supervisor / Directors and at Head Office
• Check monthly schools expenditures and correcting misallocations per SCOA requirements
• Assist in preparing of procurement plan for each financial year
• Ensure that goods and services are on procured according to procurement plan to avoid overspending
• Receive non stock items after approved by cash flow committee
• Check if requested items are on contract and if the contract is still valid
• Perform market research and verify price estimates for the goods and services requested
• Compile quotation documents
• Advertise tender to district notice board and on the government gazette and fax to suppliers when necessary
• Ensure that all documents are signed and closing dates are correct and receive all quotation and register Them on the relevant register
• Prepare all schedules for Bid evaluation committee
• Attend Bid evaluation meeting
• Advertise award immediately after awarded to allow appeal processes
• Write order to suppliers and CPS orders immediately after approved by Cash flow
• Follow up outstanding orders and CPS and update follow up register
• Receive goods ordered and inform the end user immediately after the goods received
• File documents on monthly bases and store it for audit purposes
• Make copies of the invoices if equipment is received and give copy to asset, to update asset register
• Do monthly stock taking and stores replenishment
• Receive requisition and issue stock
• Update SLD5 cards and file SLD5 cards according to section on the catalogues
• Finance Department