Bongani Nyikana

• Supervision of the demand planning processes which includes the following: Develop, implement and maintain the annual procurement plan
• Conduct needs assessments by collecting and analysis relevant data categorizing commodities eg budget, procurement spend, contract register and asset & ICT assets acquisition
• Conduct market and industry analysis
• Confirming budget availability
• Establishing of BSC, driving the process of developing TOR and specifications in line with timelines of PPs
• Oversee coordination and drafting of specification/terms of acquisition of goods and services in line with SCM prescripts
• Develop and implement sourcing/enterprise & supplier supplier development strategies
• Quarterly and monthly reporting on progress of the procurement plan.

• Manage the Procurement Business flow from Demand Management to Contract Management
• Prepare and review Specifications for procurement transactions
• Prepare Bid Evaluation Reports for all tender transactions
• Manage process flow for quotations 0 – 1000 000, checking compliance and proper procedures were followed and give authorization on the PASTEL system
• Procurement of IT items, consumables through transversal contracts & SITA
• Authorizing of RFQ for PASTEL system
• Compile a detailed procurement evaluation report to the Procurement Committee and Bid evaluation Committee indicating recommended supplier
• Co-ordinate and ensure efficient and smooth running of the Tender Processes for all transactions above R1,000 000
• (From Bid Specifications, Bid Evaluation and Bid Adjudication Committees)
• Pre-assess all tender documents to ensure that the tender documentation complies with the related legislative prescripts
• Provide Document Management Services, letters of appointments, regret letters and drafting and review Contracts and Service Level Agreements
• Prepare and review contracts for all procurement transactions
• Compile tender progress reports in preparation for BEC and presenting the to BAC, technical reports and other SCM compliance reports for internal and external stakeholders
• Conduct tender briefing meetings where applicable
• Draft minutes for the briefing meetings
• Ensure adherence to Regulatory Body requirements Reviews and enforces company Procurement processes by Business Unit and report on compliance and non-compliance to Exco
• Serving as Secretariat for Bid adjudication committee
• Facilitating the coordination of sittings
• Submissions of evaluation reports from BEC
• Drafting of minutes
• All round support for the committee
• Participation in negotiation process
• Source, engage and negotiate with reliable suppliers and vendors to secure sound business terms whilst ensuring compliance with all regulatory and non-regulatory legislation
• Member of the Risk Management Committee
• Identifying, reviewing and managing SCM risk register
• Management of Supplier Performance and implementation of corrective measures where applicable
• Facilitate sittings of Bid Specification Committee for the compilation of Terms of Reference/Specifications
• Ensuring submission of TOR, TOR are signed by tracking the movement to final signature
• Preparation of all tender documentation
• Advertisement & Publication of tenders in various platforms Newspapers, EPortal, Tender Bulletin, CIDB and ECPTA website
• Assist programmes by supporting them for their Demand plans for year
• Monthly and yearly monitoring and reporting with Demand management – (Management of the budget)
• Give guidance or support to underperforming programmes
• Need analysis stage by establishing the need
• Performing market analysis or benchmark the prices
• Assist in the compilation and monitoring implementation of procurement plan
• Responsible for supporting in the co-ordination and finalisation of the procurement plan relating to goods and services; co-ordinating good and services procurement requests by business units for purposes of initiating procurement processes; obtaining related quotations from identified suppliers; analyse quotations for compliance to SCM policy and prescripts; collate documents and draft reports for procurement committees; communicate to Contracts Manager the outcomes of the bid adjudication process for initiation of contract awards; liaise with suppliers for the delivery of goods and services and resolution of challenges; provide administrative and technical support to procurement committees; and ensure effective safe keeping and filing of bid documents
• Prepare audit file, review all procurement transactions to ensure compliance with SCM regulations prior audit
• Provide management response on all Request for Information (RFI’s) related to SCM
• Perform any other SCM tasks as delegated from time to time

Rendering and coordinate/supervising acquisition services, ensuring the issuing of orders and they have been issued in accordance with SCM Policy, Treasury Regulations, BBBEE and PPPFA. Responsible for the Management ofprocurement process for goods and services and ensuring procurement process are adhered for the hospital. Laisse, correspond and advise end userswith their needs. Also advising all units regarding their APP and aligning them with department strategy and also with hospital planning process. Develop, consolidate hospital procurement plan. Managing need analysis and benchmarking from other district hospitals aligning it with departmental strategy facilitating of procurement plans as per need assessment of different sections and aligning them with budget. Management of commitment report and accrual report for the programme (Nompumelelo Hospital), by drawing reports on BAS/LOGIS for annual/ monthly reporting. Monitoring and maintenance of contracts for the hospital (Goods and services).Superviso/Assist and support end users in developing specifications/terms of reference of good and services by sitting in BSC committee. Compilation for bid documents & specification with end user. Co- ordination of bid committees by providing secretariat duties.Managing the generating of manual orders and ensuring capturing on logis oforders. Supervising quotation bidding stage below 30000 threshold. Also in charge of facilitating authorisation and approval of all procurement transactionfor the district office/Nompumelelo hospital. Monitoring and maintenance of supplier database on the CSD. Managing the sitting Cost containment committee meetings as to presentation of procurement as per the need beforesending to District committee for procurement approval.

Management of personnel performance and supervision of personnel and Interns.

Expenditure: Monitoring the college expenditure. Draw BAS reports. Analysethe reports for expenditure trends and report cases of over - expenditure to the registrar. Make necessary virements, shifting and adjustments to avail funds. Compile EC budgets.

Procurement: Responsible for the procurement of goods and services of the college which is done via Pastel. Register and maintain updated database of service providers. Update service providers on the latest compliance issues. Generate submissions and orders for the procurement of goods and issue of purchase orders generated from PASTEL system. Served as secretary in procurement committee and taking of minutes. Compile acquisition management plan for the college (procurement plan) Ensure delivery control and finalize contracts/orders. Preparation of the specification or terms of reference by sitting in the Management for compiling of specification. Providingsecretarial duties.

Assisting in drafting report interpreting data from different committees. Need analysis and checking the prices on the market or benchmarking with the price list. Aligning procurement according to procurement plans of the College. Generate purchase order on pastel and send the copy of order to the supplier, liaising with the supplier with delivery of goods and services, Compilation of tender documents, publishing of tender adverts and invitations. Admin of receiving and opening of tender box.

Perform secretarial duties for management committee for Lilitha Nursing College. Sending out of appointment letters. Drafting SLAs for contract of thedepartment & maintaining the contract. Student Account monitor student fees account by doing revenue collection for outstanding debts. Ensuring of student billing using pastel for the accounts, Monitoring all5 Campuses for payments of students, admin process of the student account (Receivables reconciliation). Update cash book from pastel up to Financial Statements for student account.

Monitor Commitments and Accruals: Receive Memos for requisitions andsubmit to stores. Make continuous follow ups on orders. Fax orders to suppliers. Request commitment detailed report on BAS and request paymentmonitoring Tool from Campuses to compile monthly report for the college.

State Accountant payments (Contract worker) Compiling of creditors & sundry payments. Strictly apply policy, prescriptions and regulations. Checking and report on all irregularities before capturing. Capturing all payments on BAS and LOGIS system. Drawing of disbursements reports on accounting system and resolve issues raised by suppliers. Creating of creditors reconciliation payment advise. Stamping & Safekeeping of payment and other accounting documentation for audit purposes. Having monthly monitoring tool for track of payments made according to my programme. Utilize the Financial Management System (FMS) to regularly record all accounting transactions and do enquiries. Performing of cashier duties by paying out of cash advances, administering of claims on the Central Advance System and capturing of all related accounting transactions on the FMS. Recording, safekeeping and issuing of Face Value Documents (FVD) and updating the FVD System. Confirmation of TELKOM accounts. Administering of Paymaster General (PMG) account deposits and assisting with general administration and accounting functions at the FASC.

(Procurement) - Logistic Support Officer - Procurement of goods and services on Bas & Logis. Capturing of requisitions on Logis. Creating item control numbers on Logis. Provides inputs for financial statements and Budget planning. Ensure availability of funds against Procurement procedures and payments. Ensure compliance with SCM prescripts. Issuing order numbers to institutions. Admin of 30000 to 500 000 tenders. Assisting in the different procurement committees and evaluation committees by doing secretariat duties. Record keeping and document management. Implement and maintain an effective and efficient procurement system for all Institutions of the district. Liase with Acquisition and Demand.

Aliwal North Hospital Procurement clerk -Administer budgetary controls, compliance with procurement policies. Office administrative duties. Capturing requisitions on CSD & Logis. Enforcing best practice of procurement standards for goods & services from sending out specification, receiving of quotes to the actual capturing the requisition and till creation of the order. Executing of monthly report e.g. part payment of NHBLS, Afrox etc. Transit flow for the receiving of goods and services check quantity, quality & correctness.

Creditors clerk Facilitating payments; Counting inventories Receiving of invoices

Request statements from service providersVerify services for service rendered

Maintaining a good relations with Internal & External StakeholdersReceiving cleaning requesting disbursement reports from BAS Reconciling accounts of service providers

Check listing of the batch (Ensure everything is compiled appropriately)Crafting & Maintenance of Invoice, Accrual Registers & Commitments; Registering & Capturing of invoices on Logis system

Capturing requisitions

Ensure that payments are made within 30 days (Debt management) Maintaining 0-9 filling

Procurement of Stationery for the department Collecting together the quantity needed for the department Compilation of specification for the stationery

Check if the Item is budgeted for in the budget (within procurement plan)Requesting for quotations for the bid

Submit to the supervisor for processing

Receive payments vouchers and record them electronically.Processing of payments on BAS and Logis. erform Creditors reconciliation Ensure timeously payment of suppliers

Communicate with internal and external clients ( internal clients would be therejected submissions, external would be giving out payments vouchers)

Deal effectively with internal payment queries

Follow up on all invoice discrepancies with relevant sectionsExtract reports from accounting systems as required

Insert paid stamp on payment vouchers before fillingAttend to all suppliers and audit queries

Ensure filing and safekeeping of all payment documentation General admin work such as faxing of payment stubs to the service

Responsibilities and achievements: Car hires, accommodation & conference bookings, Organizing Events. Liaise with Dept. Officials, General administration, Generating Quotes from suppliers and Daily reconciling the books. Procuring goods and services for different departments e.g. stationery, cleaning material, perishable goods and toilet papers, Answering phone, Admin, Compiling quotations, In charge ofthe petty cash , Dealing with customers Getting quotations from potential clients, Maintaining filling system, Ensure office stationery is ordered in time.

Follow up to the debtors & creditors of the company and Compiling tender documents. Record keeping. Responsible for all Event Preparations (pre , at the venue and after the event).

Requesting quotations from suppliers on database, Award of service to awarded service provide (According to the thresholds), Doing confirmation with service provider. Counting of all stock or consumables upon receiving and sign goods receive note, Co-ordination of the departmental Bid Specification, Management of procurement activities by compiling and the process procurement request according to PFMA and PPPFA and its regulations. Knowledge and understanding of PFMA, PPPFA & B-BBEE act and related prescripts, Taking minutes in all Supply chain management committees. Making copies of documents for the meeting, Manage supplier rotation in the supplier database, Typing the minutes and filling of the minutes. Compilation of departmental procurement plans. Assist end-user in compiling specification, Drafting of bid documents, prepare and scrutinize the specification before advertising. Opening of bid/tender documents, Advertising of tenders on public media. Typing and printing out of register of bid offers and attendance registers of suppliers, Arrange venues and meetings for the briefings.