Beulah Hephzibah Magongwa

• Delivered engaging presentations tailored to diverse audiences, enhancing knowledge retention and audience engagement.
• Collaborated with event organizers to streamline logistics and maximize attendee experience during speaking engagements.
• Facilitated interactive sessions that encouraged participant involvement, fostering a collaborative learning environment.
• Managed executive schedules, ensuring optimal time allocation and prioritization of tasks.
• Coordinated travel arrangements, including itineraries, accommodations, and transportation logistics.
• Streamlined communication between departments, enhancing collaboration and information flow.
• Developed and maintained filing systems for confidential documents and correspondence.
• Prepared meeting agendas and minutes, facilitating effective follow-up on action items.
• Implemented office organization strategies that improved efficiency in daily operations.
• Maintained appropriate filing of personal and professional documentation.
• Responded to emails and other correspondence to facilitate communication and enhance business processes.
• Improved time management of the executive through effective prioritization and organization of tasks.
• Maintained confidentiality and discretion while handling sensitive information relevant to company operations.
• Displayed absolute discretion at handling confidential information.
• Aided executive in personal tasks such as scheduling appointments or running errands when needed.
• Coordinated events and functions with attention to detail ensuring successful execution.
• Assisted in the preparation of presentations and reports, contributing to well-informed decision making.
• Accomplished project deadlines by assisting with task completion whenever required.
• Contributed to a positive work environment through professional demeanor and strong interpersonal skills.
• Provided research assistance on various projects, leading to informed decisions based on accurate information.

Piotrans (Pty) Ltd - Rea Vaya Bus Operating Company

• Full Secretariat Function in line with section 88 of the Companies Act, 2008.
• Facilitated board meetings, ensuring compliance with corporate governance standards.
• Organized and executed in-house training sessions on legal compliance and company policies, strengthening the overall understanding of internal guidelines.
• Coordinated seamless annual general meetings by meticulously organizing logistical details, preparing necessary documentation, and communicating effectively with stakeholders.
• Successfully maintained a positive relationship between the Board of Directors and Shareholders through transparent communication efforts.
• Improved efficiency in filing statutory reports with regulatory bodies by implementing an organised system for tracking deadlines.
• Strengthened the organisational structure by guiding management on optimal board composition, director succession planning, and committee assignments.
• Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
• Managed shareholder communications, enhancing engagement and transparency initiatives.
• Oversaw compliance audits, identifying areas for process improvement and risk mitigation.
• Provided strategic advise to executive leadership on governance matters and best practices.
• Enhanced corporate governance by implementing efficient board meeting procedures and documentation practices.
• Facilitated efficient collaboration among board members by coordinating meeting schedules, agendas, and supporting documents in advance.
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Departmental Activities

• Staff Management.
• Financial Management – Financial Analysis of actual costs vs budgeted costs.

Standard of Good Conduct

• Must act with tact and discretion at all times.
• May not misuse confidential information or disclose it to any third party in line with the fiduciary duties as an officer of the company.
• Must act in good faith and avoid conflict of interest

Shareholding Management Department, a unit situated within the office of the Executive Director: Finance, with a mandate to monitor Corporate Governance performance, Financial performance & Service Delivery performance within the City's Municipal Entities (Entities) & Strategic Partners (SPs).

• To oversee, manage and monitor Council’s shareholder and identified contractual relationships within Entities and external bodies to ensure alignment with the City’s vision and strategic objectives.
• To draft a Shareholder Agreement in order to clarify roles between the City as parent municipality and the Entities.
• To draft a Corporate Governance Framework that provides the basis for compliance with pertinent legislation, policies and procedures and implementation thereof.
• To monitor compliance with pertinent legislation and good governance practices by establishing structures, policies and processes to ensure compliance with the relevant legislation, effective and efficient management of Council’s shareholding and contractual interests in Entities and external bodies.
• To facilitate the design and drafting of a desk-top calendar, on an annual basis, serving as a reminder to municipal entities about the submission of reports to the City or compliance with MFMA, systems Act, legislation governing the establishment of Entities.
• To liaise with the key Stakeholders within the City: City Manager’s Office, Legal Dept, Internal audit Dept, Performance Management Dept, and Line Departments monitoring Service Delivery performance within Entities and SPs.
• To assist in drafting the City’s various Policies and Procedures, e.g. entertainment Policy and Gift Policy.
• Invited to speak on KING III for Local Government at the Institute of Municipal Financial Officers’ (IMFO) Seminar in June 2010.
• Increased operational transparency by developing and implementing new reporting framework.
• Developed reports synthesizing complex information for stakeholder presentations.

Shareholder Unit is situated within the office of the City Manager, established to look after the interests of the Shareholder, the City of Johannesburg, within the municipal entities (MOE's) wholly-owned by it. The SHU’s mandate is to monitor Corporate Governance performance and financial performance within municipal entities on behalf of the City.

• To organize and coordinate road show presentations to explain the role of the Shareholder Unit (SHU), newly established unit, to the boards of all MOEs of the City of Johannesburg.
• Monitor Corporate Governance practices within MOE's.
• To manage and facilitate the project of the recruitment of non-executive directors.
• To facilitate the induction and orientation of newly appointed directors.
• To ensure and manage the implementation of the City’s approved policies, which are in line with current and new legislation, within the municipal entities, and monitor compliance thereof.
• The facilitate and oversee the process of the holding of Annual General Meetings by all 14 MOE's owned by the City of Johannesburg.
• To facilitate the board and individual director performance evaluation of boards of MOE's.
• To arrange and facilitate the director development workshops for MOE's boards of directors.
• To develop corporate governance monitoring tools.
• To ensure compliance with statutory requirement by MOE's.
• Giving advise to municipal entities’ Company Secretaries from time to time.
• To arrange training and developmental workshops for MOE's Company Secretaries.
• To arrange Company Secretaries’ forums.
• Coordinated interdepartmental communications to facilitate project implementation and information sharing.
• Established an organised filing system that streamlined document retrieval and reduced misplaced files.
• Streamlined office operations by implementing new filing system, significantly reducing retrieval times.

• Meeting coordination and management.
• Compliance with the Companies Act, 61 of 1973.
• Corporate Governance.
• Administration Management.
• Managed corporate governance and compliance with relevant legislation.
• Organized and executed in-house training sessions on legal compliance and company policies, strengthening the overall understanding of internal guidelines.
• Improved efficiency in filing statutory reports with regulatory bodies by implementing an organized system for tracking deadlines.
• Facilitated board meetings, ensuring accurate documentation and timely distribution of minutes.
• Oversaw filing of statutory documents to maintain company registration and legal standing.
• Coordinated communication between stakeholders to support decision-making processes.
• Provided strategic advice on corporate structure and governance matters to senior management.
• Led initiatives to streamline administrative processes, improving operational efficiency.
• Enhanced corporate governance by implementing efficient board meeting procedures and documentation practices.
• Facilitated efficient collaboration among board members by coordinating meeting schedules, agendas, and materials in advance.

• Preparation of monthly management accounts.
• Resolving of creditors’ queries.
• Reconciliation of creditors’ control accounts.
• Ensuring timeous payment to creditors.
• Reconciling diners’ account – book value R2 million.
• Checking reconciliation and payments against supporting documents.
• Reconciliation of staff float (local and overseas).
• Reconciliation of petty cash.
• Management of staff.
• Implemented process improvements that reduced turnaround times and increased service delivery quality.

• Processing of suppliers’ invoices.
• Creditors reconciliations.
• Resolve creditor’s queries.
• Verified accuracy of accounts payable payments, resulting in [Number]% reduction in payment errors and check reissues.

• Processing of books of primary entry from bank statements to general ledger.
• Monthly reconciliations of bank statements manually and on pastel.

• Posting from bank statement to general ledger.
• Monthly reconciliation of bank statements and cash book balances.
• Resolving queries.

• Managing parents’ business.