Belinda Bothma
Administrator / Coordinator
Northmead, Benoni,GP
Summary
Highly experienced Executive Support and Administration professional with a strong background in office coordination, financial administration, HR support, and operational management across diverse environments. Skilled in managing executive diaries, meetings, reporting, documentation systems, and stakeholder communication. Known for strong organisational ability, attention to detail, and the capacity to manage multiple priorities in high-pressure environments. Proven track record in improving processes, maintaining confidentiality, and supporting senior leadership with efficient and structured administrative systems.
Overview
2027
2027
years of professional experience
Work History
Church Coordinator
NG Benoni-Benjamin Church
Benoni
01.2020 - 03.2026
- Provided senior-level administrative and operational coordination across organisational functions, ensuring efficient workflow, structured processes, and consistent service delivery
- Managed executive calendars, appointments, diary systems, and meeting scheduling for leadership and operational teams
- Coordinated meetings, including preparation of agendas, minutes, documentation packs, and structured follow-up tracking to ensure accountability
- Oversaw internal communication systems, ensuring effective information flow between leadership, staff, and external stakeholders
- Managed operational reporting, documentation systems, databases, and administrative tracking tools to support decision-making and compliance
- Coordinated events, programmes, and organisational activities, including logistics, venue coordination, scheduling, and stakeholder communication
- Supported leadership with operational continuity during periods of absence, ensuring uninterrupted administrative and organisational functioning
- Implemented and maintained administrative systems and procedures to improve efficiency, recordkeeping, and workflow consistency
- Coordinated staff onboarding, training, and internal development processes, including workshops and operational support sessions
- Managed digital communication platforms including website updates, newsletters, and social media coordination to support organisational communication strategy
- Developed and maintained structured documentation systems, ensuring accuracy, accessibility, and alignment with organisational objectives
- Built and maintained relationships with internal teams, external partners, and stakeholders to support collaboration and operational effectiveness
- Assisted with planning and execution of organisational projects and initiatives, ensuring alignment with timelines and resource requirements
- Contributed to process improvements by identifying inefficiencies and implementing more structured administrative and coordination systems
Youth Worker / Counsellor
Brentwoodpark Primary School & NG Benoni-Benjamin Church
Benoni
08.2013 - 06.2019
- Managed scheduling, documentation, and confidential case records
- Coordinated educational programmes, community events, and outreach activities
- Facilitated communication between parents, educators, and multidisciplinary teams
- Developed educational resources, lesson materials, and programme documentation
- Monitored programme outcomes and prepared reports for stakeholders
- Supported counselling and developmental interventions for children and adolescents
- Coordinated meetings, stakeholder engagement, and programme logistics
- Ensured smooth administrative functioning of youth programmes and services
Director / Bookkeeper / Facilitator
Hope Explosion Youth Ministry (H.E.Y!)
Remote
01.2010 - Current
- Managed full financial administration including debtors, creditors, petty cash, VAT submissions, payroll, and reconciliations
- Prepared financial reports including income statements, balance sheets, and VAT reconciliations using Pastel
Coordinated project planning, timelines, task allocation, and operational execution across teams - Managed administrative systems including scheduling, minutes, agendas, and document control
- Developed and distributed communication materials including newsletters, marketing content, and website updates
- Supported events, outreach programmes, camps, and sponsorship initiatives including logistics and coordination
- Facilitated training workshops, staff development, and educational programme delivery
- Maintained stakeholder communication and supported cross-functional collaboration and reporting
- Assisted with budgeting, resource allocation, and financial planning for projects
Administration, Finance, HR, Customer Service, Etc
EARLIER CAREER SUMMARY (various Employers)
Western Cape
1993 - 2009
- Held extensive experience across administration, finance, HR, customer service, and operational environments, supporting senior management and executive functions in diverse industries.
- Provided high-level administrative and executive support including diary management, scheduling, correspondence, reporting, and document control. Managed financial administration including accounts payable/receivable, payroll, VAT, reconciliations, budgeting, and financial reporting using Pastel systems.
- Coordinated HR processes including recruitment administration, onboarding, personnel records, and training coordination. Delivered customer service and call centre support in high-volume environments, ensuring effective communication and issue resolution.
- Supported operational workflows including logistics, order processing, inventory control, and debt collection. Assisted in project coordination, event planning, and cross-functional team support to ensure efficient business operations.
- Delivered training on financial systems and software applications, provided technical support, and assisted with system implementation and troubleshooting. Supported executive-level reporting, stakeholder communication, and compliance processes.
Education
Qualifi Level 5 Diploma in Teaching English - TEFL
The TEFL Academy
UK03-2026
Business English - TEFL
The TEFL Academy
UK03-2026
Online & One on One (TEFL) - TEFL
The TEFL Academy
UK03-2026
Teaching Young Learners (TEFL) - TEFL
The TEFL Academy
UK03-2026
BTh in Theology - Religion
Huguenot College
Wellington, RSA05-2024
Ministers with Sermon and Worship Leadership Skills - Religion
Huguenot College
Wellington, RSA03-2021
Social Auxiliary Work - Social Work
NeGeMaDi
Kemptonpark02-2015
Advanced Level in Play Therapy - Play Therapy
Centre For Play Therapy & Training (Dr JP Schoeman)
Kleinmond2014
Beginners Level in Play Therapy - Play Therapy
Centre For Play Therapy & Training (Dr JP Schoeman)
Kleinmond2014
Post Graduate Certificate in Functional Therapy - Counseling
Perspective Training College
Potchefstroom2010
UNISA Children Evangelism - Religion
Paidon Teaching Centre
Remote03-2010
PCI – Payroll & Pastel - Accounting And Finance
Payroll Academy
Cape Town, RSA01-2007
A+ Technician - Hardware, Software
New Horizons - CompTIA
Cape Town, RSA01-2000
Pastel 5 (Advanced) - undefined
Tygerberg College
Bellville01-1999
N5-Law-&-Accountant Secretary - Business Administration
Worcester College
Worcester01-1992
Personal Information
- ID Number: 731225 0130 08 7
- Marital Status: Married
Skills
- Microsoft Office (Word, Excel, etc)
- Windows OS (Windows 95–Windows 11)
- Accounting Systems: Sage, Pastel, Payroll Software
- CRM Systems: Panacea, Winkerk, EduPac
- Google Workspace (Docs, Sheets, etc)
- Design & Web: Canva, Wix, WordPress
- Communication Tools: Zoom, Microsoft Teams, etc
- Social Media Platforms: Facebook, etc
- Content Tools: YouTube Studio, Video Editing (Wondershare Filmora)
- Audio/Visual & Livestreaming Systems
Transport
Driving Licence: Yes, (code EB)
Own trustworthy vehicle
Languages
English
Bilingual or Proficient (C2)
Afrikaans
Bilingual or Proficient (C2)
Accomplishments
- Improved office efficiency through structured filing, documentation, and workflow systems
- Coordinated executive schedules, meetings, and reporting processes to ensure operational continuity
- Streamlined administrative processes, reducing turnaround time for documentation and reporting
- Strengthened financial accuracy through VAT, payroll, reconciliations, and reporting support
- Improved debtor and creditor processes, supporting better cash flow management
- Successfully coordinated events, programmes, and operational activities with strong stakeholder outcomes
- Enhanced internal and external communication through effective coordination and follow-up systems
- Supported leadership with continuity and high-level operational coordination during busy periods
- Contributed to process improvements across administration, finance, HR, and operations
- Maintained accuracy, confidentiality, and compliance across administrative and financial functions
Computer Software Experience
- Microsoft Office – Word, Excel, PowerPoint, Publisher, Outlook
- Windows OS – All versions from 95 – Windows 11
- Sage Accounting, Pastel & Payroll
- Software Programs: Panacea, Panacea Managemente, Winkerk, EduPac
- Canva
- Zoom, Teams, Skype, etc
- Google Workspace Proficiency
- YouTube studio
- Social Media: FB, Instagram, LinkedIn, Threads, TikTok
School Education
Worcester-East High School, Worcester, Matric, 1991-01-01, Afrikaans, English, Biology, Mercantile Law, Accounting, Typing (45 w.p.m.)
Interests
Community development and youth mentorship
Education and skills development initiatives
Digital communication and content creation
Travel and cross-cultural experiences
Continuous learning and professional development
Timeline
Church Coordinator
NG Benoni-Benjamin Church
01.2020 - 03.2026
Youth Worker / Counsellor
Brentwoodpark Primary School & NG Benoni-Benjamin Church
08.2013 - 06.2019
Director / Bookkeeper / Facilitator
Hope Explosion Youth Ministry (H.E.Y!)
01.2010 - Current
A+ Technician - Hardware, Software
New Horizons - CompTIA
Pastel 5 (Advanced) - undefined
Tygerberg College
Qualifi Level 5 Diploma in Teaching English - TEFL
The TEFL Academy
Business English - TEFL
The TEFL Academy
Online & One on One (TEFL) - TEFL
The TEFL Academy
Teaching Young Learners (TEFL) - TEFL
The TEFL Academy
BTh in Theology - Religion
Huguenot College
Ministers with Sermon and Worship Leadership Skills - Religion
Huguenot College
Social Auxiliary Work - Social Work
NeGeMaDi
Advanced Level in Play Therapy - Play Therapy
Centre For Play Therapy & Training (Dr JP Schoeman)
Beginners Level in Play Therapy - Play Therapy
Centre For Play Therapy & Training (Dr JP Schoeman)
Post Graduate Certificate in Functional Therapy - Counseling
Perspective Training College
UNISA Children Evangelism - Religion
Paidon Teaching Centre
PCI – Payroll & Pastel - Accounting And Finance
Payroll Academy
N5-Law-&-Accountant Secretary - Business Administration
Worcester College
Administration, Finance, HR, Customer Service, Etc
EARLIER CAREER SUMMARY (various Employers)
1993 - 2009
REFERENCES
Available on request.