BALUNGILE PROTASIA MKHIZE

Effective provision of Administration support

• Generate SAP requisitions and ensure that purchase requisitions, order numbers and tax invoices are processed using SAP to ensure that Vendors are paid in line with company policy and internal procedures and limit the number of open orders on SAP.
• Establish and maintain an effective procurement system with associated tracking of delivery and processing of related documents to ensure compliance with current finance records.
• Compile monthly report diesel issues (diesel recon) and order diesel on time to ensure the nursery does not run out.
• Ensure up to date training and licenses for legal compliance.
• Capture salary attendance and ensure that its signed off by nursery manager and send to payroll on a monthly basis.
• Liaise and co-ordinate training with HR training department and external service providers.
• Keep control over office expenditure and stocks (hot beverages) for employees and keep strict control on issuing records.
• Ensure office hygiene is kept to a required standard to enhance nursery image.
• Ensure that catering requirements for meetings and staff functions are effectively handled.
• Ensure that application of Phytosanitary certificate is done timeously to avoid delays in plant supply across the border.
• Ensure all necessary paperwork is up to date for nursery private sales.
• Drive the employee of the month campaign.
• Log faults with suppliers (Telkom, IT service desk etc) and follow up on resolutions to ensure smooth running of the nursery office.
  
  Safety
• Log all incidents, near misses and green cards on the Isometrix database and report to RMA.
• Ensure that all PJO, checklist and risk assessment are captured on the relevant spreadsheets.
• Attend safety meetings monthly and come up with systems to make the nursery a risk-free zone.
• Order and issue yearly PPE and corporate clothing for employees in time.
• Manage sanitation company conduct proper service twice a month and check scope of work before signing off.
• Organise yearly fumigation for all nursery buildings.
• Complete Rand Mutual Assurance (RMA) insurance claim forms after injuries in the nursery.
• Compile and send man hour and breathalyser reports to Risk officer on a monthly basis
  
  People management
• Improve staff efficiencies and time management.
• Improve staff morale.
• Ensure that staff work according to Nursery protocols and attend to disciplinary processes.

• Handle general queries regarding Health and Safety issues within the working environment
• Processes relating to accident and incident investigation, report recording, and application of remedial action
• Update Health and Safety notice boards every month, or when required. Collect and assemble Health and Safety statistics for monthly reporting and presentation purposes.
• Updating of information onto the data system which includes daily time sheets
• Maintain administration of department records, documentation, files, and manuals.
• Preparing and distributing daily Health, Safety, and Environmental reports.
• Research and Report writing skills
• Pays attention to detail
• Strong organizational and multitasking skills
• Ability to perform well in a fast-paced environment.
• Ability to work independently and collaboratively as a team.
• Good time management skills and the ability to work efficiently
• Strong verbal and written communication skills.
• Ability to perform efficiently under pressure
• Excellent interpersonal skills

• Coordinate medical surveillance program (entrance, annual, fitness exit medicals).
• Handle general queries regarding HSE issues within the working environment.
• Processes relating to accident and incident investigation, report recording, and application of remedial action.
• Update SHEQ notice boards every month, or when required.
• Collect and assemble SHEQ statistics for monthly reporting or presentation purposes.
• Updating of information onto the data system which includes daily time sheets.
• Partake in Safety representative meetings.
• Compile reports (monthly and weekly).
• Communicating with the Procurement department and ordering PPE, stationary and signage for the department.
• Attending to incoming and outgoing calls and emails and directing them to relevant people.

• Involved in skills development
• Making travel arrangements for the manager.
• Organizing events for the company (meetings, year-end functions)
• Performing any other task which may be assigned from time to time by the manager.
• Maintain general filing system in the unit including upkeep and archival of records.
• Network and liaise with all the managers and stakeholders
• Respond to telephone and written queries and as far as possible to process these to the solution.
• Supervise admin staff and make logistical arrangements for meetings
• Assist in organizing and maintaining systems for the storage and retrieval of information.
• Assist facilitators in any required work scheduling and typing of any information to be disseminated by stakeholders.

• Drive socio-economic transformation in the agricultural sector In Kwa-Zulu Natal.
• Collect data for assessment of progress and area of improvement.
• Prepare weekly and monthly work plans for field visits and data entry.
• Provide the M&E manager with weekly reports.
• Work with partners to ensure the collection of relevant and appropriate data which is needed in the M&E system.
• Making appointments for site visits

• Switchboard operator, dealing with both incoming and outgoing calls, transferring calls to relevant person.
• Managing the manager’s diary.
• Filing of documents properly.
• Typing of documents i.e. confirmation letters for students
• Helping with admin duties i.e. student registration and attending to queries
• Responsible for procurement of safety clothes, learning Materials and tools.